Timing of working hours - a sample filling may be required if the company wants to increase the efficiency of production and personnel management. In addition, timing is a source that allows you to capture the widest range of information. What can they be? Where can I find a sample work time sheet?

Why do you need time tracking?

Timing of working time is understood as a process during which an employee independently or with the assistance of colleagues who have necessary competencies, monitors their own actions during their stay at work in terms of their content and duration. Timing, thus, captures what exactly the employee is doing in work time, as well as how long each of his classes lasts.

Why is this needed?

First of all, the employer is interested in timing the working time of employees - in order to assess and improve the efficiency of personnel work. In addition, timing can also be used to:

• assessment of equipment loading;
• evaluation of the effectiveness of the implementation management decisions in the aspect of individual business processes (and the subsequent determination of the mechanisms for their necessary adjustment).

Through this procedure, the employer can identify:

• the percentage of employees performing useful actions during working hours;
• the duration of downtime or activities that are not related to labor function;
• how the first 2 indicators change in dynamics - when comparing several consecutive timings.

Timing is, in fact, an inventory of working time: the identification of its quantitative indicators in relation to local business processes (production, management).

The employee himself may also be interested in timing his working time - in order to increase the productivity of work, which will result in a more intensive implementation of plans, if any, and ultimately, a higher salary.

The initiators of the timing of working time at the enterprise can be different subjects: business owners who are interested in the growth of labor productivity; top managers of the company, who are also interested in achieving high performance indicators; department heads; ordinary employees.

There are 3 main operations within the timekeeping of working hours:

• preparation of timekeeping forms - for a specific position or labor function;
• data collection (filling in the relevant forms) in relation to the time the employee was at work;
• analysis and interpretation of timing data.

Let us consider the features of each of these operations in more detail.

How to prepare forms for timekeeping of working hours?

When preparing timekeeping forms, it is important, first of all, to determine:

• what actions or activities of the employee during the period of being at work will be recorded;
• in what units of measurement the duration of the corresponding actions or classes will be reflected.

So, timing objects can be:

• actions in the main computer program, through which the employee performs his labor function, for example, "1C", if he is an accountant, or Photoshop, if he is a designer;
• making phone calls by an employee;
• writing emails by an employee;
• employee participation in meetings, planning meetings;
• breaks at work - for tea, for lunch;
• other activities within the office that are not related to the labor function, but are an integral part of the labor process, such as changing clothes, loading a PC, waiting for updates to its databases and software components.

Timing can be carried out in relation to a specific technological process - for example, to the stages of production of goods produced on the factory line of an enterprise. In this case, timing objects can be:

• loading materials onto the conveyor;
• assembly of the product on the conveyor;
• checking the quality of the assembled product;
• descent of the finished and tested product from the conveyor.

Or the same processes, but performed by specific employees (responsible for loading, assembling, etc.).

Regarding the units of measurement for the duration of actions or activities of an employee - these can be expressed in seconds, minutes, hours, sometimes days. Their choice depends, first of all, on what goals the company or its division responsible for conducting timing sets - to improve the performance of an employee during a work shift (or part of it - for example, before lunch), a week or a month.

How is timing data collected?

This problem can be solved by:

• entering data into timing forms manually;
• automated data entry in the appropriate forms.

In the first case, the main actions may be ordered to be performed by the employee himself or responsible person, which will monitor the work of the employee. The second option for collecting timekeeping data involves the use of various computer algorithms.

The choice of the first or second data collection option depends on the specifics of the specific labor function of the employee, as well as on the technical feasibility and efficiency of capturing one or another type of data for timing in the first or second way.

For example, if we are talking about fixing data on the use of programs profiled for the labor function of a person, then the best way to solve this problem is automation, which involves the involvement of other programs that can track the intensity with which an employee accesses his software.

If we are talking about the timing of the stages of the assembly line of products, then it may be more preferable (due to less complex technical feasibility) to use the method of entering data into the timing form manually.

As soon as the timing data is collected, an employee or his colleague with the necessary competencies has another task - to correctly interpret the statistics obtained.

How is timing interpreted?

Timing data can be interpreted by:

• visualization of employee actions statistics;
• factorial, comparative analysis relevant statistics;
• identifying dependencies between indicators that reflect the dynamics of actions performed by an employee and indicators of economic importance (for example, the number of goods produced for a specified period of time).

Often, all of these ways of interpreting timing data are performed by an employee or a competent colleague at the same time.

Based on the data obtained during the timing, as well as their analysis, the enterprise can make certain personnel decisions, publish guidelines to improve the quality of performance of labor functions by employees, to generate analytical reports for investors - the options for the possible application of the results of timing can be very different.

How might an example of working time timing look like in practice?

Our experts have prepared samples of working time for you:

• including measurements of the events of the employee's working day;
• reflecting the structure of the production operations of the enterprise.

Both timekeeping examples are contained in the file, which is available for download below.

Results

Timing of working time is a procedure that is carried out in order to analyze and improve the efficiency of the company. In order to conduct it, you need to define the timing objects, as well as the units of measurement.

You can get acquainted with other nuances of employee time tracking, as well as common types of documents used in this accounting, in the articles:

Profit it final product the life of the organization. To achieve this result, a lot of material and production resources are expended. One of these material resources is the physical strength of people, the human factor. The more efficient and maximum benefit This factor is used, the higher the productivity of labor, the higher the profit. Therefore, each manager strives to use this indicator in his activities with maximum efficiency. What does this mean?

According to statistics, almost every employee of the organization effectively works at his workplace for about 30% of his working time. He spends the rest of his working time without any benefit to the organization. To eliminate this gap, the timing of the employee's working time is used. This is a kind of record of the working day on paper, where each operation (action) performed by this employee per day is reflected minute by minute.

Example 1 Zakharova R.I. works as a cashier. On the day she draws up ten incoming and ten outgoing cash transactions. Fills out the book of the cashier-operator and hands over cash to the bank to the organization's current account.

The timing of the cashier's working day is as follows:

1. Start of shift. Inclusion cash register, recalculation of monetary

cash on hand - 10 minutes

2. Registration of incoming and outgoing transactions at the cash desk - 40 transactions.

One operation takes an average of 3 minutes.

Total time spent: 1 hour 20 minutes.

1. Cash withdrawal for a shift - 5 minutes
2. Making a cash book 30 minutes
3. Registration of the book of the cashier-operator - 8 minutes
4. Closing the shift. Turning off the cash register, recalculating cash

cash on hand - 10 minutes

1. Cash deposit Money to the bank - 1 hour

In total, in our example, the cashier spends an average of 3 hours and 23 minutes per day on processing cash register transactions. This is 42.3% of working time.

In practice, there are situations when the employee himself expresses a desire to time his working time. In order to show and prove to the management that he is excessively overloaded with the operations performed during the day.

Example 2 . Ivanova Z.I. works in the organization as an accountant. Her job responsibilities include accounting with suppliers of products (works and services), accounting with buyers and customers, maintaining a settlement account and posting on it. On average per day, Ivanova Z.I. performs the following operations:

1. Shipment of products to customers - 35 operations.

One operation takes 3 minutes.

Total time spent: 1 hour 45 minutes

1. Registration of a postal envelope for sending to buyers - 35 operations

1 operation - 3 minutes

Total: 1 hour 45 minutes

1. New customers are added to the program - 6 transactions.

1 operation-3 minutes.

Total: 18 minutes

1. Products (goods, services) are purchased from suppliers -15 operations

1 operation - 3.53 minutes

Total: 53 minutes

1. Registration of a postal envelope for sending to suppliers - 35 operations

1 operation - 3 minutes

Total: 1 hour 45 minutes

1. New suppliers are included in the program - 6 operations

1 operation - 3 minutes

Total: 18 minutes

1. New positions for goods are entered - 15 operations

1 operation - 3 minutes

Total: 45 minutes

1. Posting on bank statements - 45 transactions

1 operation - 2 minutes

Total: 1 hour 30 minutes

1. Drawing up an act of reconciliations with suppliers and buyers - 5 operations

1 operation - 2 minutes

Total: 10 minutes

1. Phone calls to debtors of the organization - 6 people

1 operation - 8 minutes

Total: 48 minutes

Total per day, the accountant spends on average to complete official duties 9 hours 57 minutes. This is more than 100% of the working time.

Timekeeping of working time employee allows you to identify gaps, shortcomings, useless time and optimize his working time. Allows you to properly distribute the workload among employees. Allows you to identify operations (actions) that require more time, which can later be automated, rationalized and minimized losses when performing a particular operation. That is why it is very important to time the employee's working time.

Timing of working time is used to normalize the workload of employees. Based on it, personnel officers draw conclusions about the extent and causes of loss of working time. Read how to conduct timing, download a sample of its filling.

Read our article:

When is timekeeping required?

Timekeeping, or photography of a working day, is a method of studying the time spent on performing regularly repeated operations, which is most often used in production. During the procedure, the duration of each operation by the employee is measured in order to determine the labor intensity of the work and set production or time standards, calculate product prices, tariff rates with piecework wages.

The research algorithm consists of the following steps:

• preparation for the study;
• conducting research;
• calculation of the time limit for the operation.

Step-by-step procedure for timekeeping

Read also:

Stage 1. Preparation for the study.

Step 1. Notify employees of the need to carry out preliminary timekeeping work. This may be a protocol order or the issuance of an order to conduct timekeeping in a free form.

Find the sample document you need personnel office work in the magazine "Handbook of Personnel Officer". Experts have already compiled 2506 templates!

Step 2. Generate a list of work to study the timing of working hours based on job descriptions, regulations, technical procedures, technological maps, other documents that regulate the work of employees.

Break each job into operations, where the operation is a part production process, which is performed on a specific subject of labor by one worker or team at one workplace. Detail operations up to the moment when you can clearly and visibly determine the moment of its beginning and end, determine its duration.

Step 3. Define fix points to fix the start and end time of an operation or an operation element. For example, the operation of entering information into a database. The moment the operation started - the operator opened the database. The moment of the end of the operation - the operator closed the database.

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Step 4: Determine required amount measurements for each operation, depending on the characteristics of production and the duration of the element of the operation. At the same time, consider the economic feasibility of conducting a particular number of measurements. In practice, 10–20 measurements are enough to study office employees using timekeeping.

Step 5. . Select employees to research their work. As a rule, they choose those who have an average labor productivity for the unit. Because this will set standards for average performance that will not be overstated by frontline employees and not underestimated by inexperienced novice and lazy employees.

Step 6. Develop timekeeping forms in free form. At the same time, divide the workflow into periods of working time: operational, maintenance of the production process, preparatory and final stage, as well as time for rest and own needs.

Accountant timesheet sample

Step 7. Form a work schedule, taking into account the number of required measurements, the duration of operations and the number of standardizing employees. Make a schedule as well. Share the plan with all study participants.

Step 8. Designate a Study Owner. As a rule, a specialist in the personnel department or head of the personnel department is appointed responsible. If the organization has a separate division for labor rationing, then a representative of this department can become responsible. Involve rationing employees who will fix the time for performing operations or their elements.

Step 9. Conduct a briefing with raters and employees from the sample: explain the purpose of the study, their role, the rules for conducting the study and filling out the forms. The purpose of this briefing is to ensure uniformity and completeness of the data collected.

Stage 2. Conducting the study

Step 1. After collecting all the necessary theoretical information, start taking measurements. To do this, you will need pre-filled timing forms.

Timing measurements are carried out by raters according to the work schedule in natural working conditions. In their work they use a stopwatch. The results are recorded in the timing form.

It is possible to carry out both selective and continuous timing. When selective, measure the rates of only one operation separately. With solid - all operations performed in a row.

Read also:

Time the first half and second half to take into account the impact on productivity of the natural fatigue of employees. Distribute the number of measurements evenly over all time periods.

Be careful when taking measurements. There are works that are carried out in a cycle. And there are those who do it only once. In works that are done in a cycle, not all work can be taken into account for each such cycle.

For example, preparing a workplace, setting up a machine and other equipment, installing cutters - after measurements, all these works will need to be evenly divided into each part that was produced.

Step 2. After all measurements are made, calculate the average value for each operation, according to the data received on the timing forms for each day.

An example of an accountant's working hours

In the Alpha organization, it was decided to take a picture of the working day of the accountant A.V. Dezhneva. The purpose of monitoring is to determine the actual cost of the employee's working time and identify its loss. Personnel manager I.A. was appointed as an observer. Ignatiev.

Based on the results of the timing from January 16 to January 20, 2013, a map of the photo of the working day was compiled. Ignatieva together with the chief accountant V.N. Zaitseva (direct supervisor of Dezhneva) made an analysis of the information recorded in the map, developed and implemented the following activities:

• based on the coefficient of loss of working time due to violation labor discipline(3.1 percent), a conversation was held with Dezhneva about reducing these losses of time;
• based on the coefficient of time lost due to organizational and technical reasons (9.4 percent), Maintenance Dezhneva's computer, the cause of these time losses has been eliminated;
• based on the analysis of the time for providing methodological assistance to employees of the organization on accounting issues, the list of issues on which the accountant Dezhneva is obliged to provide advice was reduced, which freed her time for current work processes;
• based on the result of the analysis of the time spent on receiving, analyzing and controlling time sheets and preparing them for accounting processing, it was decided to assign these duties to the HR manager Ignatieva.

Correctly monitor and take into account working time helps timing of working time. An example of the use of these records can be found in almost every factory or enterprise where you need to normalize the working day. Time measurements using timing is a way to study the time spent on performing an action. In this case, measurements imply a description technological process, working conditions, production methods.

Measurements will help to fix working hours

Timing as a way of studying working time depends on the conditions for its implementation and the goals for which it is done. For example, the requirements for timekeeping, which will be used to calculate wages and the price of services, differ from those that must be observed when compiling timekeeping to determine the level of staff workload.

The correct measurement of the time spent on the execution of work helps to draw up correct schedule accounting of working time, as well as to bring to full load the unoccupied capacities of both manpower and used equipment.

Who should deal with the normalization and measurements?

This is usually done by professional standardizers who are trained at enterprises. A well-trained and experienced rationing officer is an indispensable employee who helps the management to control the working time of the staff, as well as to properly distribute the workload.

What is the best place to start?

First of all, determine the purpose of the timing. For example, you need it in order to draw up a schedule for recording the working time of an employee whose remuneration does not depend on output, but is made simply on an hourly basis

Remember that such staff is not interested in working faster. There is no incentive to work more efficiently, since the level of wages does not directly depend on this. Therefore, the performance of such employees will also depend on the quality of the timing.

If we talk about large enterprises, then work orders are made for the working staff, which indicates the list of work that the employee must perform. Study it carefully, see which will be implemented. If you don't have an understanding about some kind of work, you need to find such a workflow. Basically, each enterprise has either a technical department or a production department that deals with this. You can contact them with a request to draw up a technological map, as well as consult on the work to be performed.

After you have decided on the list of works and the order in which they are performed, it is necessary to draw up a description of the work processes that will be measured. Make up the criteria that you need to focus on when measuring: determine the start point of the process and the point at which the process will end, the use of working time, the cyclical work, and other nuances.

After collecting all the necessary theoretical information, proceed to the measurements. You will need pre-prepared timing forms, or you can keep notes in a draft (this is more convenient to make comments on the records).

The regulation commission must observe

It is necessary for more than one person to fix working hours - examples of such fixing will not be completely objective, since an employee, being without additional control, can delay the work process. It is recommended to measure the time with the participation of representatives technical management (production department). They will control the correctness and sequence of work. It is also recommended to invite representatives of the management of the service whose employee is measuring the use of working time. Believe me, when he sees such a commission, he will immediately work much more productively, and he will be less tempted to try to outsmart you.

When taking measurements, you need to be careful. There are works that are carried out in a cycle. And there are those that happen only once. In works that are done in a cycle (for example, cutting pipes), not all work can be taken into account for each such cycle. Preparation of the workplace, setting up the machine and other equipment, installing cutters - after measurements, all these works will need to be evenly divided into each part that was produced.

Workflow cycles

Then you need to correctly fill out the form with measurements. In order to do this, you can use the following example of filling in the timing of working hours. It is not difficult to compile it if you understand the basic principles of measurements. At the same time, the process should be divided into periods of working time: operational, maintenance, preparatory and final stages, and it is also worth considering the time for rest and own needs.

Operational time of work - the period of time that it took the worker to complete the tasks. This paragraph takes into account the period of time that the worker would need if he did not leave workplace, would not be distracted, and all the equipment would be in one place and already in operation.

The maintenance time of the production process consists of the time spent on auxiliary work, which is necessary so that the production process does not stop. For example, replace equipment that has worn out, change a damaged drill, replace engine oil, and the like.

The preparatory and final stage includes preparatory operations, setting up devices and other work to prepare the workplace. The following example of filling in the timing of working hours will help you correctly write down all the values.

By conducting a detailed analysis of records by measurements, you will find works that are not included in the technological map workflow. Also, they cannot be included in the list.

What is not related to the process of performing work must be excluded. Basically, these are moments such as: conversations on mobile phone, performing related work, performing urgent instructions from management and other activities not related to the performance of the measured work.

How to fill out the form correctly?

In order to grammatically display the measurements, it is necessary to draw up the timing of the working time. The form and an example of its completion are given below.

Work code	Name of the workflow	Name and sequence number of the timekeeping					Average value
		12.01.15	13.01.15	13.01.15	13.01.15	14.01.15
		1	2	3	4	5
		Duration, s
1	Get a job from the master	40	15	15	15	38	24,6
2	Bring a pipe from the warehouse	61	24	24	24	55	37,6
3	Prepare a workplace	65	21	21	21	74	40,4
4	Set up the machine	41	17	17	17	60	30,4
5	Prepare machine for cutting	20	9	9	9	25	14,4
6	cut pipe	25	15	17	21	17	19,0
7	Put pieces in place	10	12	10	11	12	11,0
8	Clean machine and clean work area	35	10	10	10	27	18,4
9	Hand over the work to the master	40	17	17	17	30	24,2
Total	seconds	337,0	140,0	140,0	145,0	338,0	220,0

As the sample of filling in the timing of working hours shows, the type of pipe cutting work was measured. Three measurements were taken on the same day. Since they were produced in a row, the worker did not spend time on each part to receive a task from the master, go to the warehouse for pipes, prepare the workplace, etc. Therefore, the time spent on the first part for these types of work is divided into two others measurement.

You want to display the average value in man-hours

After the measurements are taken, the average value is displayed. According to the data shown this sample filling out the working hours, average duration to complete such work is 220 seconds. If converted to hours, you get 0.061 people / hour.

When scheduling labor day you can use this data. For example, if you want to load an employee 100% with this work, then you can calculate how many pipes he should cut. If we consider that the working day consists of eight hours, then:

8: 0.061 = 131.15 pcs.

It turns out that the worker must cut pipes about 131 times.

Consider all factors when doing work

This is a straightforward calculation and approach to measuring working time. But when planning for an employee, there are other factors to consider. A person simply physically cannot, like a robot, stand at the machine 8 hours a day. He will be absent for personal needs, rest, from which the timing of working time may be distorted. An example is the following: complex work at least 5 minutes of rest after each hour of work is required at the machine.

The skill of a particular employee also plays a significant role. It is necessary to take measurements from several workers in order to deduce the real one. You cannot be guided by the results of one “experimental” one. If we talk about locksmiths, turners, repairmen, then the following pattern is often observed: the higher his discharge, the faster they do the work. An important role is played by the experience of the employee.

Other temporary losses

There are various types of lost time. For example, a locksmith can cut records, and someone from another service will come to him and ask for some tools or help to do some urgent work that cannot be postponed.

Usually such losses are difficult to describe. It is best to derive the wastage factor and multiply it by the norm of time, thereby giving employees the opportunity to take a breath while working.

For example, at enterprises that are engaged in the production of parts in workshops, rationing allow 8-10% loss of time when rationing the working day and take them into account in the schedule.

Also, before filling out the final timing, it is recommended to read all the footnotes in the already approved standard time standards - usually they describe the nuances that need to be taken into account, and describe the features of the rationing of a particular work.

Timing of working time - observation of a working person during the scheduled time and a certain operation with fixation on a special form.

The measurements of working time are carried out by trained specialists: in case of manual measurement - a standardizer using a chronometer device; with automatic - built-in programs.

Timing of time is carried out by solving specific goals: is it correctly calculated wage an employee; for further calculation of the price of services; identification of the period for placing an emergency order.

What is timekeeping

Accurate measurement of working time makes it possible to determine the time spent on performing work and to draw up a schedule for the distribution of tasks to a specific person until his full load. Using the timekeeping of working time, you can measure the employment of not only the workforce, but also equipment, a computer.

Timing of time is a continuous action, i.e. continuous observation. To determine the reason that prevents you from achieving a certain result, timing will become your tool for efficiency.

You can carry out individual timing of working time yourself. Example, you have a goal, motivation, you are limited in time, perform actions, achieving your goal.

Timing of working time is an increase in personal return, the effectiveness of a person who consciously performs work without wasting time. At the same time, great labor successes and career growth are achieved.

Managers of various projects in their work use the timing of working time constantly. Freelancers, outsourcers work on an hourly basis and according to the same system.

Working hours example

Consider, as an example, the work of a copywriter on the article "Time Management" Personal growth received work from a regular customer.

1. Selection of an article in a search engine by keywords; - 30 minutes.
2. Time to review the article; - 20 minutes.
3. Time to write new article; -2 hour 25 minutes.
4. Editing, dividing the article into subheadings; -15 minutes
5. Check for uniqueness; - 5 minutes.
6. Editing the article, if required; -15 minutes.
7. Transfer of the article to the customer.

Adds up the time spent writing the article:
30 min. +20 min. + 2h.35 min. +15 min.+ 5 min. + 15 minutes = 4 hours.

Net working time is 4 hours. During this period, the copywriter made technical breaks: 2 times for 15 minutes, which rely on when working on a computer. Preparatory and final time was spent - 15 minutes: wiping the desktop, computer screen, turning it on and off, plus unaccounted moments. Let's say it took 1 hour. In total, we spent 5 hours, but could have spent more time if I did not limit myself in time.

How to make time tracking

• We select an employee with an “average” labor productivity. We warn him about the timing of working time: day, time. Do not forget about the internal state of the employee, his psychological data. As a rule, beginners and workers with experience are not subject to timing.
• We outline the list of operations that are subject to measurement. Examples: time to prepare an accountant's quarterly report; preparation of a commercial offer.
• We determine the timing of the timing, the number of repetitions - measurements. Example: the number of emails sent to customers per hour, per 4 hours.
• Registration of timekeeping on special forms. Typically, such forms are signed by the worker doing the work, the standard setter, the manager, and are stored in the archives of the company or enterprise.

Timing of working time should be done periodically: to encourage the best workers; performance improvements; encouraging employees to work; to reduce overestimated norms when normalizing

How to track working time

There are rules and requirements that must be followed when timing working time:

1. The observer must choose a place with a large view of the performer, without interfering with him in the process of work.
2. Exclude all conversations with him, as well as conversations with strangers;
3. The frequency of timing is carried out, observing the terms of the "collective" agreement of the enterprise, company, informing the management of the time of the event.
4. Comply with safety requirements during the timing of working hours.
5. Timely warn the employee about the timing.
6. The observer must be qualified: to have the methods of timing, not to push the performer during work.
7. The issued form of timing of working hours should not have corrections.

How to schedule working time example

Currently, most companies, organizations, their employees carry out labor activity at computer. With the help of special programs, it is possible to monitor the work of subordinates.

1. Yaware.TimeTracker service recording accuracy up to 1 minute within one week, around the clock. Works in the background, without interfering with the worker to do the main work. The employee's working hours are tracked.
2. With the help of the OfficeMETRIKA program, employees who hang out during working hours, on forums and social networks are determined.
3. A biometric system called BioTime has high speed, takes into account working hours and access control.
4. The program "Time sheet" has a user-friendly interface, no training is required. In a few minutes, the timesheet is filled out. Stored for a long time in the computer.

Timing of working time is the identification of a reserve of personal time, due to which it is possible to increase labor productivity.