An example of an order for the appointment of a responsible person.

When organizing the work of the company, parts of the employees are entrusted with the control of certain processes. For example, they are empowered to monitor compliance with labor protection rules, counter fire safety etc. If an employee becomes a responsible person, an order is issued on his appointment.

This article has useful sample documents for download.

Sample orders for the appointment of responsible persons

Companies need to comply with many requirements, including the organization of labor. She is responsible for compliance labor law, orders of regulatory authorities, etc. In addition, it is necessary to ensure control of internal processes, this is in the interests of the employer himself. The management approves internal acts on the work of a particular direction in the company and indicates which of the employees is responsible for the direction. The appointment of a responsible person is supported by an order. For example, a company selects those responsible for:

• labor protection;
• work with personal data of employees, customers and contractors;
• compliance with fire safety;
• settlements with employees;
• observance of the trade secret regime;
• conducting personnel documents- timesheet, work books and so on.;
• safety of company property.

The selection and appointment of the responsible person is carried out in the manner that is enshrined in the act, but in all cases, an order will be required to transfer powers.

So, an employee who will monitor compliance with labor protection requirements is appointed if the company does not have such a unit or specialist in the state. These functions can be assumed by the head of the organization, but usually the authority is delegated to another employee. If the company has more than 50 employees, you will need to organize a special service or make staffing security specialist position.

Another option is to choose someone who will monitor compliance with the rules for processing information about employees. The document indicates that this person assumes obligations for control in this area. In addition, you can enter the name of the employee who is responsible for control if the person in charge is temporarily absent (for example, on sick leave or vacation). To control the processing of customer or counterparty data, it is better to appoint another person in charge - in this case, the requirements are somewhat broader.

Another example when such a document is required is when choosing financially responsible. In the company, such persons are CEO, accounting staff, as well as personnel who work with material assets. They provide security Money and other property of the company, monitor the movement and operation of property. If necessary, the company has the right to choose someone other than these employees as responsible.

The order indicates the purpose of appointing a responsible person

Not in the law special requirements what the order should look like. It is compiled in free form. The company can develop its own templates and apply this or that template when needed. The order on the responsible person indicates:

1. The full name of the company that selects the employee to complete the task. Sometimes identification codes are also written.
2. The title of the document is what the order is about. For example, on the appointment of a person responsible for the safety of the property of an enterprise. In addition, put the document number.
3. Place of publication and date. For example: "Mr. Moscow, 05.03.2018”.
4. The function to be performed by the employee. The content of the document depends on the purpose for which it is published. For example: “In order to ensure the safety of property (name of the company), control over its use and movement, I order to appoint a financially responsible person (name and position of the employee).” The word "order" must be present. If the leader leaves control of the task to himself, this is noted in the text.

The order on the appointment of a responsible person must contain the position, full name and signature of the head. In addition, it is obligatory for the appointed person to sign. They note his position, full name, and indicate the date when he got acquainted with the order. They also put the seal of the company.

ORDER

On the appointment of a person responsible for the safe performance of high-risk work

In accordance with the regulatory documents on the organization of the safe production of high-risk work: Regulations “Work with increased danger. Organization of the event” POT RO 14000-005-98

I ORDER:

1. Appoint a person responsible for compliance by employees with the rules and norms of labor protection in the performance of high-risk work: ________________
2. Approve the list of high-risk works performed at LLC ______________ (Appendix 1).
3. The responsible person in the work to ensure safe working conditions in the performance of work of increased danger should be guided by the Regulations for issuing a work permit (Appendix 2).
4. I reserve control over the execution of this order.

Annex 1 to the order

List of high-risk works LLC ___________

1. Work at a height of more than 1.8 m and at a distance of less than 2 m from the boundary of the difference in height without protective fences, as well as climbing work (at a height of more than 5 m).
2. Performance of work in electrical installations on cable, overhead power lines.
3. Works performed with partial stress relief:

• in electrical installations up to 1000 V when performing electrical installation and repair work on trunk and cable lines, as well as in power distribution cabinets.

1. Performing work in areas where there is or may be a danger from adjacent work areas.
2. Loading and unloading operations and construction works performed by employees temporarily assigned to this job.
3. Works on lifting, lowering and moving heavy and bulky cargo in the absence of machines of appropriate carrying capacity.

Annex 2 to the order

Regulations for issuing work permits for the performance of high-risk work

1. The work permit determines the place of performance, the content of work with increased danger, the conditions for their safe conduct, the time of commencement and completion of work, the composition of the team and persons responsible for safety in the performance of these works.
2. The work permit for the performance of high-risk work must be issued before the start of these works.
3. The work permit is issued in two copies and filled out with clear ink entries. Text corrections are not allowed.
4. The permit may, if necessary, be accompanied by sketches of protective devices and devices, layouts of cordon posts, installation of warning signs, etc.
5. The work permit is issued in units where increased danger will be carried out. The issuance of a work permit is recorded in the journal.
6. The work permit is issued to the immediate supervisor of the work for the period necessary to complete the specified scope of work. In the event of a hazardous situation in the course of work production factors not provided for by the work permit, the work is stopped, the work permit is canceled, and the resumption of work is carried out after the issuance of a new work permit.
7. In exceptional cases, work with increased danger, such as: preventing an accident, eliminating a threat to the lives of workers, eliminating an accident and a natural disaster in their initial stage, can be started without issuing a work permit, but with the obligatory observance of a set of measures to ensure the safety of workers and under the direct supervision of a responsible official. If these works take a protracted nature, a work permit is issued without fail.
8. When performing work in the security zones of structures or communications, a work permit is issued if there is a written permission from the organization that owns this structure or communication.
9. The person who issued the work permit establishes the need for work and its volume, the qualifications of persons performing the duties of responsible work managers.
10. Before admission to work, the immediate supervisor of the work introduces the employees to the measures for the safe production of work, conducts a targeted briefing with a record in the work permit.
11. The responsible work foreman, who issued the work permit, monitors the implementation of the measures provided for in the work permit to ensure the safe production of work.
12. The list of officials entitled to issue work permits for the performance of high-risk work, and persons who can be appointed as Responsible Work Supervisors and Responsible Work Foremen, must be approved by the Chief Engineer.
13. Persons entitled to issue work permits, as well as Responsible work managers, must undergo training and knowledge testing on labor protection, and when working with facilities controlled by Gosgortekhnadzor bodies, they must undergo training and knowledge testing at the Gosgortekhnadzor inspection. The form of the work permit and instructions for filling it out, for work in electrical installations, are determined by the Intersectoral Labor Protection Rules (Safety Rules) for the operation of consumer electrical installations.

WORK-PERMISSION №____

for high risk work

1. OUTFIT

1.1. To the foreman of works _________________________________________________________

________________________________________________________________________________

(position, full name, name of subdivision, organization)

and a team of ________ people are instructed to carry out the following work

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

1.2. When preparing and performing work, ensure the following measures for labor protection and safety

________________________________________________________________________________

________________________________________________________________________________

1.3. Start work at ______ hour ______ minutes "____" ______________ 20___

1.4. Finish work at _____ hour ______ min "____" ______________ 20___

1.5. The order was issued by the Responsible work manager _________________________________

________________________________________________________________________________

(position, full name, signature)

1.6. We are familiar with the working conditions:

Responsible foreman __________________________________________________

(signature, full name)

Allowing __________________________________________________________________________

(signature, full name)

"_____" ______________ 20___

1. TOLERANCE

2.1. Briefing on labor protection and safety in the scope of instructions

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

(indicate the instructions for which the briefing was carried out)

carried out by a team of ___________ people, including:

2.2. Measures to ensure the safety of work have been completed. The responsible foreman and the entire team are familiar with the specifics of the work. The object is ready for work.

Allowing to work _________________ "_____" _______________20___

(signature)

2.3. The Responsible Work Foreman _________________ "_____" _______________ 20___ was familiarized with the working conditions and the work permit was received.

(signature)

2.4. Checked the preparation of the workplace. I give permission to start work.

Responsible work manager ______________ "_____" ____________ 20__

(signature)

1. REGISTRATION OF A DAILY ADMISSION TO WORK AND COMPLETION OF WORK

3.2. The work has been completed, the tools and devices have been removed, the personnel have been withdrawn from the work site.

The work permit was closed at ______ hour ______ min "____" ______________ 20___.

Responsible foreman ____________________ _________________

(signature) (date)

Responsible work manager ___________________ ___________________

The order on the appointment of a responsible person is one of the most important documents issued by the head during production activities of this enterprise. Its creation is directly related to the organization of the normal operation of the company and serves as one of the ways to solve specific production problems.

Purpose of the document

As you know, any order is a special legal act, which is based on the instruction of the management, which is mandatory for execution by a certain official. This document is intended to address the organization's operational and core objectives. In this sense, the "Order on the Appointment of a Responsible" is especially important. With its help, it is possible to establish the work of the enterprise in a certain direction, by attracting individual specialists.

The purpose of creating this document is to increase the responsibility of specific employees to solve generally important production tasks. The order to appoint a responsible person belongs to the category. Depending on the specific field of activity, it may relate to the following issues:

• liability;
• fire safety;
• retraining and advanced training;
• labor protection and TB;
• turnover of expensive materials and valuables;
• use of sources of increased danger available at work;
• turnover of securities.

The authority regarding the appointment of a certain responsible person, in addition to the head, also has where this employee works.

Order structure

The order on the appointment of a responsible person is drawn up in free form. Some single unified form not provided for this document. In principle, it is compiled by analogy with and includes standard subsections that contain certain information:

1. "A cap". At the top of the form is the full name of the company, its form of responsibility and logo. The place, date, title and registration number of the document are also recorded here.
2. "Preamble". It is a description of the essence of the document and the purposes for which it was created. The information is presented concisely, literally in a few phrases. In addition, the preamble may contain a list of individual regulations that served as the basis for issuing this document. The subsection ends with the word "I order."
3. "Body". It sets out the content of the order and specifically indicates the employee who is assigned the relevant duties, and the one who will perform this work in his absence.
4. "Conclusion" is the signature of the head and familiarization with this order of responsible persons.

When issuing this document, it is necessary to clearly indicate from which moment it comes into force. In some cases, the scope of assigned duties requires the conclusion additional agreement to labor with this employee. All this must be noted in the order and completed before the appointed date.

Assigning Responsibility for PB

As an example, consider a sample order on the appointment of a person responsible for compliance with, for example, fire safety at an enterprise. Such a document has standard subsections and is drawn up on a blank A4 sheet or letterhead.

It should be based on relevant laws and regulations(Law "On fire safety", " Technical regulation PB", as well as other departmental documents and the enterprise itself). The main text of such an order should consist of three parts:

1. Ascertaining. It usually begins with the words "to provide" or "in connection with the conduct."
2. Administrative. In its text, the essence of the issue is stated. First, a document is approved on the basis of which the selected person will conduct his work. Next item after the word "appoint" the employee who will do this is indicated.
3. List of attached documents.

The second part must necessarily list the following responsibilities of the selected candidate:

• conducting briefings with employees;
• maintaining appropriate logs;
• checking the status of jobs.

The order is signed by the head and brought to the attention of the relevant employee.

About reporting

Fulfilling their functional responsibilities, employees of the enterprise periodically report on the work performed to the appropriate authorities. To streamline this activity, it is necessary to issue an order. It will help increase the responsibility of individual employees for the work assigned to them.

The template for reporting, as a rule, has a standard form and consists mainly of three items:

1. Appointment of specific responsible persons. This part can be formatted as separate application, which lists the basic information (name of the reporting form, information about the place and timing of its submission, information about the contractor).
2. The assignment of duties to the main specialists of the enterprise, who must ensure that their subordinates fulfill the tasks assigned to them.
3. An indication of the person who will monitor the appropriate implementation of this order.

All employees mentioned in the document must be familiarized with it personally (against signature).

Material liability in the sphere of labor applies to one or the other side of the employment contract, and this applies equally to both employees and employers. Responsible person among employees appointed by order issued by the head freeform or pattern.

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Legislative regulation

For a complete understanding of the essence of mat. responsibility, let's analyze what it is in general - a financially responsible person?

Financially Responsible Persons (MOL)- employees who are financially responsible for the property of the enterprise entrusted to them. That is, in case of damage to property, such employees will reimburse its cost.

Full liability (MO)(according to Chapter 39 of the Labor Code of the Russian Federation) occurs only when it comes to:

• on authorized persons who have material liability imposed on them under federal law initially;
• O identifying missing values, which were entrusted to the employee by agreement or by any one-time documents;
• on the intentional infliction by an employee, or when in a state of intoxication property damage;
• about illegal offenses, as a result of which damage to the property of the employer;
• on property damage resulting from improper performance MOL, or complete failure by him to fulfill his direct duties;
• about disclosure sensitive and protected information.

MO is assigned to the employee by the relevant order.

For some positions from the start the state imposes liability. These include the positions of senior persons in the enterprise: the chief accountant, the director of the enterprise, as well as all his deputies.

In this case, in accordance with Article 277 of the Labor Code of the Russian Federation, the head of the organization must be responsible for any material and property damage, if it was caused to his organization.

The condition for a complete MO should be fixed separate agreement (Labor Code of Russia) and is reflected in as one of necessary conditions. This is done so that the employer subsequently is sure that he can legally recover from his subordinate an amount equivalent to the damage caused.

This process (appointment of MO persons) carried out in accordance with all requirements of the Min. labor, № 85 .

This document spells out who can be a financially responsible person. The list is key factor in making employment contracts with workers.

Order on the appointment of resp. persons carries out immediately two functions:

1. officially approves the authority specific official;
2. consolidates the list accountable this person enterprise property.

At the same time, any There is no standardized form for this document., the template of the document on the appointment of the MOT is currently being drawn up based on all available signed and conducted with this employee labor contracts, agreements and contracts, and based on articles and 244 of the Federal Labor Code.

The form must contain the following information:

• company name, its location and basic information about it;
• registration number and date document;
• Full name gene. directors enterprise, or other person having the authority to issue orders and instructions;
• indication in summary purpose of issuing the order(preamble), also indicated reference to a legal act on the basis of which it was issued (for example, the Labor Code);
• essence of the order and signature enterprise manuals;
• signatures of all employees who are affected by the order, indicating that they are familiar with the document.

Sample order for appointment mat. responsible person:

Actions with the mat responsible person

Before accepting a person on the staff, with him an agreement is signed o mat. responsibility (although it may be signed later).

The process of changing or dismissing the MO according to own will exactly the same as other employees. It is fully described in chapter 13 of the Labor Code of the Russian Federation.

By law, an employee must apply for resignation for fourteen days. When this period expires, he will be given documents, and will also conduct a cash settlement. According to the law, the dismissal procedure cannot last more than two weeks.

An inventory is a prerequisite for an enterprise, in accordance with the requirement of the Ministry of Finance in order No. 119n. Wherein a document on material assets is transferred to the chief accountant of the enterprise, and if there are no complaints, then he signs.

Dismissal of MOL without inventory is illegal!

Property of the enterprise retiring or changing employee transfers to another employee, usually from the state, which is fixed by an act of transfer, which is signed by the employees of the organization who participated in the inventory. After that, you can quit without any problems.

Order example to replace MOL:

Compensation for damage

If the MO worker, for some reason, causes damage to the property entrusted to him, which leads to specific monetary losses to the employer, then the latter is entitled to claim compensation for this damage. The same applies to shortages if the employee works with values.

You can legally hire an employee two types of liability: limited and full:

Disclaimer

IN labor code situations are prescribed when persons can be exempted from mat. responsibility:

1. Management releases the employee from the consequences of his actions because of his professional skills and experience.
2. Damage to property was caused, but it was caused not due to the direct actions of the employee, while he himself acted in accordance with the instructions.
3. Property damage was done to to avoid even more destruction / to save people in an emergency.

Legal practice shows that it is better not to bring the solution of all formal and monetary issues of the management with the MOL to the court, since due to the specifics of such cases, most of them spread over whole years.

The appointment of responsible persons is carried out by orders of the employer. The form of the order on the appointment of a responsible person is free.

Sample order on the appointment of responsible persons

The responsibility of persons is established by the employer for a specific area of ​​activity, within a unit or the entire enterprise. For example, employees can be assigned responsibility for:

labor protection;

fire and electrical safety;

safety of material assets (material responsibility), etc.

The employer is limited in the choice of responsible persons in the areas professional activity. This limitation is due to legal requirements. For example, only an employee who is responsible for labor protection in an enterprise can:

completed training in the relevant program;

confirmed his knowledge at the qualifying exam and received a document state sample(diploma);

corresponds professional standard labor protection specialist.

The situation is similar with fire and electrical safety.

An example of an order to appoint a person responsible for the electrical safety of an enterprise

Material liability

Unlike other types, liability can be extended to all personnel of the enterprise. The scope of such liability is limited to the limits of the employee's average monthly earnings or is established as part of the obligation to compensate for the full amount of damage caused (lost profits are not subject to recovery).

Sample form of an order on the appointment of a financially responsible person

Any material liability is established by an agreement (individually concluded with an employee or collectively). The list of positions (works) of employees with whom the employer can conclude agreements on full liability is approved by the Decree of the Ministry of Labor of December 31, 2002 No. 85. This list includes:

cashiers and employees working with cash;

employees, including management team carrying out depository activities, etc.

The heads of the organization and their deputies, as well as chief accountants, may bear full liability, the provisions of which may be specified in their employment contracts.

Sample order on materially responsible persons

The liability of the employee means his obligation to compensate the employer for the damage that the employee caused to the organization as a result of his guilty actions (or inaction).

Liability rests with the employee in full () in the event of:

shortage of valuables received on the basis of a written agreement or a one-time document;

intentional harm;

causing harm while intoxicated;

commission of a crime or administrative offense established by a court verdict or the relevant government agency;

disclosure of confidential information;

causing damage not in execution job duties(after the end of business hours).

This means that even if the employee quits or goes to jail for his guilty actions, he will still have to compensate the employer for the damage that he caused him.

Before collecting damages from a particular employee, the employer is obliged to organize and conduct an audit in order to determine the amount of damage caused. To carry out such a check, the employer must create special commission? in the course of which it is necessary to obtain written explanations from the guilty employee on the fact of what happened. In case of refusal or evasion from providing explanations, the commission must draw up an act in free form. Without these documents, recovery of damages is impossible.

How to write an order for the appointment of a responsible person

Conclude an agreement on liability in two copies.

Prepare a draft order on the appointment of responsible persons.

It is advisable to coordinate the draft order with lawyers.

Sign the order with the General Manager.

Familiarize the employee with the order against signature.

Standard draft agreement on full individual liability

Liability cannot be applied to an employee if the damage was caused due to:

force majeure (natural acts of nature);

natural risk (the presence of production does not guarantee the availability of sales finished products);

necessity or defense (for example, had to break the table to prop up the door in case of attack);

improper storage conditions of property due to the fault of the employer (food was stored in a faulty refrigerator).

In addition, the employer has the right to refuse, in whole or in part, to recover damages from the guilty employee (). The procedure and conditions for refusing to recover damages must be determined by an agreement or other normative document employer, for example? The charter of the organization.

Making changes to documents

In the event of the dismissal of one employee or his replacement with another, the employer must prepare documents on the change of financially responsible person.

Sample order to change the financially responsible person

However, that's not all. When changing responsible persons, very often employers forget to draw up one important document, namely the act on the acceptance and transfer of inventory items for storage. Without registration of this document, in the event of a shortage in the future, it will be impossible to prove the guilt of the responsible person.