When the head of the economic department is an official. Job description of the chief aho

Who is the boss economic department?

On any large enterprise there must be a specialist involved in the economic support of the work. His responsibilities include: repairing the building that houses the company, routine maintenance, monitoring the health of infrastructure (from electricity and plumbing to the operation of elevators or air ducts).

It should be noted that business unit(also sometimes referred to as AHO - administrative and economic department) is created only where the volume necessary work to maintain the functioning of the enterprise is very large. In small companies, such activities may be carried out by an office manager or directly by the head of the enterprise. However, in large companies The position of head of the economic department is extremely important. In fact, it is on his shoulders to ensure the normal operation of the entire organization.

It is also worth noting that this position is by no means new. Supply manager (as these specialists were usually called before) work in large organizations far from the first decade.

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The structure of the instruction for the position of head of the economic department

Job description- the document is optional. Unlike employment contract the presence of instructions does not affect the relationship between the management of the enterprise and employees. That is why the structure that the job description should have is not fixed anywhere in the regulations, and mandatory requirements to her no.

Nevertheless, over the years of work in practice, a certain approach to the preparation of such documents has developed. They usually consist of the following sections:

1. General provisions. This section describes what the position of the head of the economic department is, what requirements are placed on him, to whom he reports and whom he manages.
2. Responsibilities. It describes what the head of this department is obliged to do and, accordingly, what management has the right to demand from the person holding this position.
3. The rights vested in the specialist. Fundamental rights, of course, are fixed in labor legislation. But in order for the head of the department to be able to fully and efficiently fulfill his duties, he must be endowed with a certain number of rights. Those of them that are not typical for the position in general, but for a particular enterprise, it makes sense to fix it in the job description.
4. The responsibility of the head of the department. Most of these provisions are enshrined in regulatory acts of general application, so it is most reasonable in this section of the job description to confine ourselves to references to specific types responsibility: disciplinary, civil, administrative and criminal. labor law limits the ability of the management of the enterprise, therefore, to impose on the head of the department responsibility that is not provided for by law, his superiors are not entitled.

And now let's see what exactly should be contained in the most important sections of the job description of the head of the economic department.

Responsibilities of the head of the economic department

Indicating in the job description the specific duties that are assigned to the head of the economic department, it makes sense to use the content of the Unified qualification handbook positions (EKS). Although this act is not mandatory, but recommendatory, it is extremely useful. It sets out the requirements that are most often presented to a particular position. Accordingly, if the employees of a particular enterprise do not have experience in drafting job descriptions, the CEN will at least give an idea of ​​what should be contained in such documents.

According to the EKC, the head of the economic department has the following responsibilities:

• ensuring the maintenance and maintenance of the buildings and premises in which the enterprise or institution is located (the condition in which the building or individual premises should be is determined by sanitary norms and fire protection rules);
• control over the serviceability of the internal equipment of the building or premises; equipment includes water supply, sewerage, power lines, etc.;
• participation in the planning of current and overhauls that are required to maintain the normal operation of the organization;
• budgeting for current expenses enterprises;
• organization of the repair of both the building as a whole and the equipment of the organization, control over the quality of the repair;
• providing both the enterprise as a whole and its individual divisions with inventory, equipment, consumables and other material resources required for normal operation;
• monitoring the safety and proper use of the company's tangible assets;
• preparation of documentation for contracts required for the economic support of the organization;
• maintaining the necessary reporting on the use of equipment, inventory and materials;
• control that the funds allocated by management to ensure the operation of the enterprise are spent rationally;
• reception and service of persons who arrive on business trips;
• territory improvement management;
• economic service of the events;
• organization of timekeeping and catering for employees;
• if necessary, together with the personnel department, drawing up work schedules and working hours;
• carrying out fire protection measures, maintaining fire-fighting infrastructure and equipment in working order;
• introduction of new technology in the field of communications, office equipment, etc.;
• management of employees of the economic department and control over their observance of discipline.

The rights of the head of the economic department

In order to perform duties, an employee must be empowered. Usually these include the following:

1. Apply to the head of the enterprise and to the heads of departments with proposals regarding the economic maintenance of the work of the enterprise.
2. Interact with the heads of all structural parts of the enterprise on issues related to the economic maintenance of the work.
3. Sign and impose visas on documents related to his competence.
4. Propose to the management of the enterprise the appointment, movement within the organization and dismissal of employees subordinate to the head of the economic department.
5. Propose measures to management regarding the promotion and punishment of employees of the department.
6. Claim from executives aid organizations.
7. Report any deficiencies found to the management and require them to be corrected.

Requirements for a candidate for a job

Any person who is appointed to this position can become the head of the economic department. However, the CEN recommends that the candidate either have a higher education in the specialty and at least 2 years of work experience, or 5 years of experience - then secondary is also allowed. special education. Specific requirements at each enterprise are set by the management independently.

We bring to your attention a typical example of a job description for the head of the economic department, a sample of 2019/2020. should include the following sections: general position, duties of the head of the economic department, rights of the head of the economic department, responsibility of the head of the economic department.

Job description of the head of the economic department belongs to the section Industry-wide qualification characteristics of the positions of employees employed at enterprises, institutions and organizations".

The following items should be reflected in the job description of the head of the economic department:

Responsibilities of the head of the economic department

1) Job Responsibilities. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.). Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), the preparation of estimates of household expenses. Organizes the repair of premises, monitors the quality of the repair work. Provides subdivisions of the enterprise, institutions, organizations with furniture, household equipment, mechanization of engineering and managerial work, monitors their safety and timely repairs. Arranges clearance required documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports. Controls the rational use of materials and funds allocated for economic purposes. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways. Organizes economic services for meetings, conferences, seminars and other events. Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition. Takes measures to introduce means of communication, computer and organizational technology. Manages department employees.

The head of the economic department should know

2) The head of the economic department in the performance of his duties must know: resolutions, orders, orders, other guidelines and regulations higher authorities related to administrative and economic services; the structure of the enterprise, institution, organization and prospects for its development; the procedure for maintaining time records; means of communication, computer and organizational equipment; the procedure and terms for reporting; means of mechanization manual labor; the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; internal rules work schedule; labor protection rules and regulations.

Requirements for the qualification of the head of the economic department

3) Qualification requirements. Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.

1. General Provisions

1. The head of the economic department belongs to the category of managers.

2. A person with a higher professional education and work experience in the specialty of at least 2 years or a secondary vocational education and work experience in the specialty of at least 5 years is accepted for the position of the head of the economic department.

3. The head of the economic department is hired and dismissed by the director of the organization.

4. The head of the economic department must know:

• resolutions, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services;
• the structure of the enterprise, institution, organization and prospects for its development;
• the procedure for maintaining time records;
• means of communication, computer and organizational equipment;
• the procedure and terms for reporting;
• means of mechanization of manual labor;
• the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services;
• fundamentals of economics, labor organization, production and management;
• labor legislation;
• internal labor regulations;
• rules and norms of labor protection, safety measures, industrial sanitation and fire protection.

5. In his activities, the head of the economic department is guided by:

• the legislation of the Russian Federation,
• Charter of the organization,
• orders and instructions organization director,
• this job description,
• The internal labor regulations of the organization.

6. The head of the economic department reports directly to the director of the organization.

7. During the absence of the head of the economic department (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the appropriate rights, duties and is responsible for the performance of the duties assigned to him.

2. Job responsibilities of the head of the economic department

Head of economic department:

1. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.).

2. Takes part in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), drawing up estimates of household expenses.

3. Organizes the repair of premises, monitors the quality of the repair work.

4. Provides subdivisions of the enterprise, institution, organization with furniture, household equipment, means of mechanization of engineering and managerial work, monitors their safety and timely repairs.

5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.

6. Controls the rational use of materials and funds allocated for economic purposes.

7. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips.

8. Supervises the work on improvement, gardening and cleaning of the territory, festive decoration of the facades of buildings, checkpoints.

9. Organizes economic services for meetings, conferences, seminars and other events.

10. Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours.

11. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.

12. Takes measures to introduce means of communication, computer and organizational technology.

13. Supervises the employees of the department.

14. Complies with the Internal Labor Regulations and other local regulations organizations.

15. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.

16. Ensures cleanliness and order in his workplace.

17. Fulfills, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with this instruction.

3. Rights of the head of the economic department

The head of the economic department has the right to:

1. Submit proposals for consideration by the director of the organization:

• to improve the work related to the provisions of this responsibilities,
• on the encouragement of distinguished workers subordinate to him,
• on bringing to material and disciplinary responsibility of employees subordinate to him who violated production and labor discipline.

2. Request from structural divisions and employees of the organization the information necessary for him to perform his duties.

3. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.

4. Get acquainted with the draft decisions of the organization's management regarding its activities.

5. Require the management of the organization to provide assistance, including the provision of organizational and technical conditions and the execution of established documents necessary for the performance of official duties.

6. Other rights established by the current labor law.

4. Responsibility of the head of the economic department

The head of the economic department is responsible in the following cases:

1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.

Job description of the head of the economic department - sample 2019/2020. The duties of the head of the economic department, the rights of the head of the economic department, the responsibility of the head of the economic department.

General provisions

1.1. economic department belongs to the category .

1.2. A person with a higher professional education and work experience in the specialty of at least 2 years or a secondary vocational education and work experience in the specialty of at least 5 years is appointed to the position of head of the economic department.

1.3. Appointment to the position of the head of the economic department and dismissal from it is carried out by order of the head of the enterprise.

1.4. the economic department should know:

Decrees, orders, orders, other governing and regulatory documents of higher authorities related to the administrative and economic services of the enterprise;

The structure of the enterprise and the prospects for its development;

The procedure for maintaining time records in the organization;

Means of communication, computer and organizational equipment;

The procedure and terms for reporting;

Means and methods of mechanization of manual labor;

The procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services;

Fundamentals of economics, labor organization, production and management;

Labor legislation of the Russian Federation;

Internal labor regulations;

Rules and norms of labor protection, safety measures, industrial sanitation and fire protection;

- (Fill in).

1.5. the economic department reports directly to [the head of the enterprise; deputy head].

1.6. During the absence of the head of the economic department (illness, vacation, business trip, etc.), he is executed (in the absence of such, by a person appointed in the prescribed manner), who is responsible for their proper execution.

1.7. (Fill in).

Job Responsibilities

Economic department:

2.1. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises of the enterprise, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).

2.2. Participates in the development of plans for current and major repairs of fixed assets of the enterprise (buildings, water supply systems, air ducts, and other structures), the preparation of estimates of household expenses.

2.3. Organizes the repair of buildings and premises of the enterprise, monitors the quality of repair work.

2.4. Provides subdivisions of the enterprise with furniture, household equipment, means of mechanization of engineering and managerial work, records and monitors their safety and timely repairs.

2.5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural divisions of the enterprise with them, as well as keeping records of their spending and compiling established reports.

2.6. Controls the rational use of materials and funds allocated for economic purposes.

2.7. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips.

2.8. Supervises the work on landscaping, gardening and cleaning of the territory, festive decoration of the facades of buildings, walkways, etc.

2.9. Organizes housekeeping services for meetings, conferences, seminars and other events.

2.10. Performs work on the organization of time records, drawing up the daily routine, ensuring the rational organization of food for employees during lunch breaks.

2.11. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.

2.12. Takes measures to introduce means of labor mechanization, communications, computer and organizational technology.

2.13. Manages department employees.

2.14. (Fill in).

Rights

The head of the economic department has the right to:

3.1. Submit proposals to improve the management of the enterprise and its divisions for consideration by the management of the enterprise.

3.2. Liaise with the heads of all departments of the enterprise on the issues of economic services.

3.3. Sign and endorse documents within their competence.

3.4. Submit to the head of the enterprise submissions on the appointment, transfer, dismissal of employees subordinate to him; proposals for their encouragement or the imposition of penalties for violation of production and labor discipline.

3.5. Require the management of the enterprise and departments to assist in the performance of their duties and rights.

3.6. Inform the departments of the enterprise about the shortcomings in the work of the departments they lead (overspending of materials and funds, damage to equipment and inventory) and demand their elimination.

3.7. (Fill in).

Responsibility

The head of the economic department is responsible for:

4.1. For improper performance or non-performance of their official duties provided for by this, within the limits determined by the labor legislation of the Russian Federation.

4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage - within the limits determined by the labor and civil legislation of the Russian Federation.

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1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the Head of the economic department.

1.2. The head of the economic department is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the director of the enterprise.

1.3. The head of the economic department reports directly to _____________________________.

1.4. A person with a higher professional education and work experience in the specialty of at least 2 years or a secondary vocational education and work experience in the specialty is appointed to the position of the Head of the economic department.

1.5. The head of the economic department should know:

Decrees, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services; the structure of the enterprise, institution, organization and prospects for its development; the procedure for maintaining time records; means of communication, computer and organizational equipment; the procedure and terms for reporting; means of mechanization of manual labor; the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; Internal labor regulations; labor protection rules and regulations.

1.6. During the period of temporary absence of the Head of the economic department, his duties are assigned to ___________________________.

2. FUNCTIONAL RESPONSIBILITIES

Note. Functional responsibilities The head of the economic department is determined on the basis and to the extent of the qualification characteristics for the position of the Head of the economic department and can be supplemented, clarified when preparing the job description, based on specific circumstances.

Head of economic department:

2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.).

2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), the preparation of estimates of household expenses.

2.3. Organizes the repair of premises, monitors the quality of the repair work.

2.4. Provides subdivisions of the enterprise, institutions, organizations with furniture, household equipment, mechanization of engineering and managerial work, monitors their safety and timely repairs.

2.5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.

2.6. Controls the rational use of materials and funds allocated for economic purposes.

2.7. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways.

2.8. Organizes economic services for meetings, conferences, seminars and other events.

2.9. Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours.

2.10. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.

2.11. Takes measures to introduce means of communication, computer and organizational technology. Manages department employees.

3. RIGHTS

The head of the economic department has the right to:

3.1. To give instructions to subordinate employees and services, tasks on a range of issues included in his functional duties.

3.2. To control the fulfillment of tasks and work, the timely execution of individual orders and tasks of services and employees subordinate to him.

3.3. Request and receive the necessary materials and documents related to the activities of the Head of the economic department.

3.4. Engage in relationships with departments of third-party institutions and organizations to resolve operational issues production activities within the competence of the Head of the economic department.

3.5. Represent the interests of the enterprise in third-party organizations and institutions in resolving issues related to the competence of the Head of the economic department.

4. RESPONSIBILITY

The head of the economic department is responsible for:

4.1. Results and efficiency of production activities of the department.

4.2. Failure to ensure the fulfillment of their functional duties, as well as for the results of the work of the economic department.

4.3. Inaccurate information about the state of the department.

4.4. Failure to comply with orders, instructions and instructions of the director of the enterprise.

4.5. Failure to take measures to suppress the identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise, its employees.

4.6. Failure to ensure compliance with labor and performance discipline by employees of the department.

5. WORKING CONDITIONS

5.1. The mode of operation of the Head of the economic department is determined in accordance with the Internal Labor Regulations established at the enterprise.

5.2. In connection with the production need, the Head of the economic department may go on business trips (including local ones).

5.3. To resolve operational issues to ensure the production activities of the department, the head of the economic department may be provided with official vehicles.

6. SCOPE AND IMPACT OF DECISIONS

6.1. The exclusive area of ​​activity of the Head of the Economic Department is to ensure the economic needs of the enterprise, determined by the functional duties of the Head of the Economic Department.

6.2. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues that are part of his functional duties.

Other instructions in the section:

JOB DESCRIPTION

head of the economic department

(approximate)

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the head of the economic department.

1.2. The head of the economic department is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the head of the enterprise of the organization.

1.3. The head of the economic department reports directly to ___________.

1.4. A person who has a higher professional education and work experience in the specialty for at least 2 years or a secondary vocational education and work experience in the specialty for at least five years is appointed to the position of head of the economic department.

1.5. The head of the economic department should know:

Decrees, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services;

The structure of the organization and prospects for its development;

The procedure for maintaining time records;

Means of communication, computer and organizational equipment;

The procedure and terms for reporting;

Means of mechanization of manual labor;

The procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services;

Fundamentals of economics, labor organization, production and management;

labor legislation;

Internal labor regulations;

Rules and norms of labor protection.

2. FUNCTIONAL RESPONSIBILITIES

Note. The functional responsibilities of the head of the economic department are determined on the basis and to the extent qualification characteristic by the position of the head of the economic department and can be supplemented, clarified when preparing the job description based on specific circumstances.

Head of economic department:

2.1. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the organization's divisions are located, as well as control over the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).

2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), the preparation of estimates of household expenses.

2.3. Organizes the repair of premises, exercises control over the quality of the repair work.

2.4. Provides departments of the organization with furniture, household equipment, means of mechanization of engineering and managerial work, monitors their safety and timely repairs.

2.5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.

2.6. Controls the rational use of materials and funds allocated for economic purposes.

2.7. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways.

2.8. Organizes economic services for meetings, conferences, seminars and other events.

2.9. Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours.

2.10. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.

2.11. Takes measures to introduce means of communication, computer and organizational technology.

2.12. Manages department employees.

3. RIGHTS

The head of the economic department has the right to:

3.1. Get acquainted with the draft decisions of the head of the organization relating to the activities of the department headed.

3.2. Participate in the discussion of issues related to their official duties.

3.3. Submit proposals to the head of the organization to improve the activities of the headed department.

3.4. Liaise with the heads of other structural divisions of the organization.

3.5. Sign (vise) documents within their competence.

3.6. Make proposals to the management of the organization on encouraging distinguished employees, imposing penalties on violators of production and labor discipline.

3.7. Require the head of the organization to assist in the performance of their duties and rights.

4. RESPONSIBILITY

The head of the economic department is responsible for:

4.1. For failure to perform or improper performance of their duties stipulated by this job description - in accordance with the current labor legislation.

4.2. For offenses committed during the period of its activities - in accordance with the current civil, administrative and criminal legislation of the Russian Federation.

4.3. For causing material damage - in accordance with the current legislation of the Russian Federation.

4.4. For violation of the internal labor regulations, rules fire safety and safety measures established in the organization - in accordance with the current legislation of the Russian Federation.

5. WORKING CONDITIONS

5.1. The mode of operation of the head of the economic department is determined in accordance with the internal labor regulations established in the organization.

5.2. In connection with the production need, the head of the economic department may go on business trips (including local ones).

5.3. To resolve operational issues to ensure the production activities of the department, the head of the economic department may be allocated official vehicles.

This job description has been developed in accordance with _________ __________________________________________________________________________. (name, number and date of the document)

AGREED: Legal Counsel ____________ ___________________ (signature) (full name)

"___"__________ ___ G.

Acquainted with the instruction: _____________ ___________________ (signature) (full name)