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Unified form t 7 form. Making a vacation schedule

As a form for writing a vacation schedule, the standardized form No. T-7, adopted by a resolution of the State Statistics Committee of the Russian Federation, is used. The completed schedule is signed by the heads of the personnel department and structural divisions and confirmed by the head of the enterprise or other authorized person.
The above schedule reflects the following types of holidays:

annual leave;
paid annual leave (additional);
unused holidays.

employee illness;
performance by an employee public duties on vacation, providing for release from work;
untimely paid vacation pay;
untimely notified employee about the start of the vacation.

part-time workers whose vacation dates are synchronized with the terms of vacation at the main place of work (Article 286 of the Labor Code of the Russian Federation);
minors (according to Article 267 of the Labor Code of the Russian Federation, employees under the age of 18 have the right not only to transfer days of rest to a time convenient for them, but also to increase its duration - at least up to 31 calendar days);
women immediately before going on maternity leave or immediately after it (Article 122 and Article 260 of the Labor Code of the Russian Federation), as well as men whose wives are on “decree” (Article 123 of the Labor Code of the Russian Federation);
employees who have adopted children under the age of three months (Article 122 of the Labor Code of the Russian Federation); wives and husbands of military personnel (have the right to go on vacation outside the schedule at the same time as their spouses in accordance with Article 11 federal law No. 76-FZ of May 27, 1997);
war invalids and combat veterans (articles 14-19 of federal law No. 5-FZ of 01/12/1995);
"Chernobyl victims" - persons exposed to radiation during a catastrophe at Chernobyl nuclear power plant(Law of the Russian Federation No. 1244-1 of May 15, 1991)

Cancellation of scheduled leave

Can an employee refuse leave? According to Article 122 of the Labor Code of the Russian Federation, the employer is obliged to provide leave to the employee annually and the employee cannot refuse it. Vacation transfer is described in the previous chapter.

The period of storage of the vacation schedule in the organization

The period of storage of the vacation schedule is one year from the date of its end (clause 693 of the List of typical managerial archival documents generated in the course of activity government agencies, bodies local government and organizations, indicating the terms of storage, approved. Order of the Ministry of Culture of August 25, 2010 N 558)

When you need to download the vacation schedule form

The vacation schedule should be approved two weeks before the end of the current calendar year, that is, until December 17, 2018 (Article 123 of the Labor Code of the Russian Federation). The larger the company, the earlier you should start preparing.

What to do first:

Decide how the vacation schedule will look like a form (download free excel or design your own form).
Designate data collection officers for each department.
Consider the right of beneficiaries to leave at a convenient time.

What does the form T-7 vacation schedule look like (download excel)

The vacation schedule approved by the State Statistics Committee (T-7 form) looks like a one-sided template with the details of the organization, fields for certification signatures and a table with data on the terms and conditions for granting vacation to each employee.

How to fill out the T-7 vacation schedule form (download sample)

Documentation takes place in three stages. Some employers annually issue an order to develop a vacation schedule. However, there are no legislative norms obliging to do this, so the first step in the procedure is usually filling out a form based on the information collected.

Stage 1. Filling

Start with a table. Consistently enter information about employees, including external and internal part-time workers.

Indicate in the appropriate columns:

Name of the structural unit (column 1).
Job title according to staffing(column 2).
Surname, name and patronymic of the employee (column 3), as well as his personnel number (column 4).
The total number of days of rest provided, including those not used in previous periods (column 5).
The planned start date of the vacation (column 6).

Enter the dates in numbers, in the format "dd.mm.yyyy".

Question answer

Is it possible to indicate in the vacation schedule not specific dates, but the month of the intended vacation?
Nina Kovyazina, HR policy expert

If you draw up a vacation schedule according to the unified form No. T-7, then you need to enter vacation data in it in accordance with the columns of this form (Goskomstat Resolution No. 1 dated 05.01.2004). And column 6 indicates exactly the “planned date” of going on vacation. Therefore, when compiling...

The remaining columns remain empty and are filled in as necessary - for example, if annual leave is postponed to another time. Notes are made in column 10 - about the reasons for the transfer, the availability of benefits and other circumstances affecting the timing and procedure for the employee to go on vacation.

Stage 2. Approval

Completed vacation schedule (you can download the form for free ) is submitted for approval to the representatives of the trade union, if it is available in the organization. The procedure takes place in accordance with Art. 372 of the Labor Code of the Russian Federation in order, and any disagreements that have arisen are discussed during negotiations until the parties reach a consensus.

On standard form there is a special field for marking the approval:

If there is no trade union, the document is immediately submitted for approval to the head of the organization.

Stage 3. Approval

The agreed schedule should be finalized and approved.

First fill in the header:

Enter the current date and registration number of the document.
Enter the full name of the organization without abbreviations and abbreviations.
Enter the OKPO code.
Indicate the calendar year for which the schedule is drawn up.

Then certify the document with the signatures of the head of the personnel department (at the bottom of the form) and the head of the organization (at the top of the form).

From this moment, the vacation schedule is considered approved. This is how the completed and certified vacation schedule, approved without agreement with the trade union, looks like:

Note! The schedule is stored for a certain time. Find out how many months >>

The law requires every employee to be notified of annual leave at least two weeks in advance. The form of notification can be different - from sending electronic or paper notifications to developing your own schedule template with additional columns for employee signatures. Such clarifications can be found in the letter of the Ministry of Labor of July 30, 2014 No. 1693-6-1, as well as paragraph 4 of the letter of Rostrud of March 22, 2012 No. 428-6-1.

Download this helpful document:

The annual approval of the vacation schedule is a routine procedure that is mandatory for everyone. To draw up a document correctly and on time, use a convenient template - a unified form No. T-7 with a table for the main data types. Everyone must comply with the agreed and approved schedule - both employees and the employer. But if circumstances require you to postpone your vacation, be sure to make the appropriate notes in the table.

Form T-7 is the standard approved form for issuing a vacation schedule. Before proceeding with the instructions for filling it out, it should be recalled that the vacation schedule must be formed in advance - no later than mid-December of the current year for the next year. The main unspoken rule is to take into account the interests of all parties, that is, both the wishes of employees and the management of the organization. Going on vacation of an employee should in no way affect the efficiency of the production process.

Download a sample of filling and a blank form of the vacation schedule in the form of T-7

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Who makes the vacation schedule

The preparation of the vacation schedule is done by a specialist personnel department. But without the signature of the head of the organization and the seal, it will not be considered valid.

What you need to fill out the T-7 form

First of all, for the competent scheduling of vacations, you need to use the existing staffing. It will allow you to accurately indicate the full name of each employee, his position and personnel number, as well as the structural unit to which he belongs. The same staffing will allow the developer of the vacation schedule not to forget any of the employees.

Responsible persons

In the first part of the vacation schedule, it is imperative to write down the details of the organization, in particular its full name, indicating the legal form.
Further, if there is a trade union at the enterprise, it is necessary to take into account its opinion on the subject of the vacation schedule, indicating the date when this opinion was expressed and recorded.
Then put down the date of completion of the document.
The signature of the director with a transcript must be put after the vacation schedule is finalized and agreed with the employees.

Drawing up a schedule

The second point is the main one. It is he who includes the information for which this document is compiled. Here, it is necessary to enter the structural unit, full name of employees, their position, personnel number, as well as the vacation period of each employee in the appropriate columns.

An important condition: by law, vacation in total cannot be less than 28 calendar days, but it can be divided into any number of parts, provided that one of them is at least 14 days.

After the vacation schedule is drawn up, it must be shown to employees for review and signature. Then it must be signed by the heads of structural divisions and only then submitted for signature to the main person of the organization.

When the schedule is drawn up and approved, it should not be put on the shelf - during the year it must be filled in according to the lines of actual vacation days and all kinds of changes.

Attention! Not less than two weeks before the start of the vacation in accordance with this schedule, each employee will need to send a notice indicating the start and end dates of the vacation. Without this notification, the employee may, on completely legal grounds, refuse to go on vacation within the previously established time limits.

Important! If the employee decides to change the date of his vacation, he is obliged to notify the management of this through an application drawn up in writing. At the same time, a change in the date of vacation is possible only with the mutual consent of the parties and provided that this does not harm production processes In the organisation. Therefore, it is good if the employee provides the management with documents evidencing good reasons and the real need to postpone the vacation.

In the vacation schedule, it is imperative to enter information indicating the grounds on which the transfer of the vacation became possible, as well as the actual date of the vacation. All this information must be supported by references to internal documents (orders, sick leave and so on.).

What to do if the employee got a job after drawing up a vacation schedule

This situation is by no means uncommon. As a rule, in such cases, one of two options is used:

Making changes to an existing vacation schedule;
Drawing up an additional vacation schedule, which will be an annex to the main one.

Everything else is done according to the general scheme: the mandatory signature of the employee, certification of changes or an additional vacation schedule from the head of the structural unit and the management of the enterprise.

Who can go on vacation outside the schedule

The law separately allocates persons to whom leave should be granted at their request, regardless of the length of service and the approved schedule. This:

external part-time workers who go on vacation at their main place of work;
women who are expecting a child with a certificate from a medical institution;
underage employees;
male employees whose spouses are on maternity leave (if they have a marriage certificate and a certificate from a medical institution);
spouses of servicemen - at the same time as the leave of servicemen (optional);
citizens affected by the Chernobyl disaster.

All other employees have the right to go on vacation only after working in the organization for at least 6 months and in accordance with the vacation schedule drawn up in advance.

Vacation is a period of rest for an employee from his duties, the time that he can spend on any personal affairs. The date when a person is given leave is determined, first of all, by the desire of the employee, as well as by the decision of the administration based on production needs.

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Most often, vacation is given to employees in turn, so that at the same time everyone who wants to, for example, relax in the summer, does not leave their jobs.

The procedure for granting annual leave is regulated by articles 114-125 of the Labor Code of the Russian Federation.

The vacation schedule is a document that is in circulation only within the company.

It indicates and approves by management information on the dates of departure of each employee on the annual paid leave prescribed by law.

As a rule, the graph is presented in the form of a complex table, where administrative divisions organizations, individuals, necessary information about employees, and distributed by months next year the order in which the entire state goes on vacation.

Why is a document needed?

The vacation schedule is needed to streamline and regulate the absence of employees of the organization from the workplace in accordance with applicable law.

This is an internal document, it does not go outside the organization. A vacation schedule is drawn up for each structural unit of the organization separately. At the same time, the administration must take into account the wishes of employees, and correlate them with the work plans of the organization.

Then, this document is signed by the trade union (if any), the management of the enterprise or the personnel service.

The vacation schedule is mandatory for both the employee and the employer, and can be changed and supplemented if the date of the employee's vacation is postponed.

Form (t 7)

The uniform form of the vacation schedule approved by the State Statistics Committee of Russia for all enterprises is a form that reflects the following points: the name and code of the organization placed in the header of the document, which contain data corresponding to the organization's constituent documents, the date the schedule was drawn up, the period when it is valid, document number (usually No. 1).

The following data is filled in in tabular form:

Structural subdivision	The names of all structural subdivisions, departments, sections of the organization are indicated here.
Position (specialty, profession) according to the staffing table	This includes information about all staff units enterprises.
Full name of employees	Recorded without abbreviations.
Personnel Number	If the organization does not practice the use of unique personnel numbers, then this column is left blank.
Vacation. The number of calendar days.	Column 5 indicates the duration of the employee's vacation. The minimum term is 28 days. However, some categories of workers are entitled to extended, additional holidays. Also, the vacation can be divided into two parts.
Vacation. Date scheduled.	This column contains numerical data indicating the planned start date of the vacation period.
Vacation. The date is actual.	This column is not filled immediately, but during the year, as employees go on vacation.
Postponement of vacation	Columns 7 and 8 are filled during the year. It indicates (if any) the reasons and documentary grounds for the postponement of the vacation and the new date.
Notes	Various notes are entered in column 10, for example, information about the reasons for the transfer, data on extra days for vacation, etc.

Features of compilation and filling

In order for the document to be drawn up correctly and reflect the real state of affairs, it is necessary to systematize all the information, conduct competent planning regarding the order of vacation periods for employees, and also take into account various factors that may affect the duration of the vacation period and its documentary support.

What types of vacations are included in the schedule?

Annual paid vacation.
Additional annual leave. Moreover, additional leave without pay is not included in the schedule.
Unused vacations for the past year.

How to fill in if the vacation is postponed due to the illness of the employee?

If an employee falls ill during a vacation, he can extend it or reschedule it for another period.

At the same time, he must write an application for the transfer of vacation to another date, in which he indicates the reasons for the transfer and provide for confirmation.

The administration of the organization, after signing the employee's application by the management, enters new data into the vacation schedule in columns 8 and 9.

How to issue a transfer due to production needs?

If the current situation of the organization requires the employee to rest at a different time period of the current year, then the employer has the right to postpone the vacation.

However, this should only happen if the employee does not object. All this is reflected in the form: in columns 8 and 9 the number of the transfer order and the new vacation date are entered.

Is it necessary to include in the schedule employees who are on parental leave, incl. working part-time?

If an employee is on maternity leave, then she does not need to be included in the vacation schedule. However, if a young mother combines raising a child and caring for him with part-time work, then she, like other employees, has the right to take annual paid leave.

At the same time, the duration of leave and the procedure for granting it, as well as the model for filling out the schedule, do not differ from the conditions for granting annual leave to the rest of the staff.

The only difference is that she will receive less vacation pay, since this parameter depends on her salary, which for incomplete work time proportionately less than at full employment.

Do changes need to be made if an employee decides to take a vacation at a different time?

Download empty Vacation Schedule 2018-2019 47 kb. word (doc).

Timing

The vacation schedule must be drawn up no later than two weeks before the start of the year. Until December 14 (16th Sunday) 2018 for 2019. This is the last date that can be there.

Fine

If you do not meet the deadline, the fine will be from 30,000 to 50,000 rubles.

With or

Who to include

All full-time employees and part-time workers must be included in the schedule.

The schedule does not include employees with whom a civil law contract has been concluded, tk. they are not entitled to leave.

Sample Fill

Any changes in the schedule (if the employee left for another period, etc.) must be made in a timely manner, otherwise a fine of 50,000 rubles is also possible.

For vacation schedule special shape No. T-7, approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1.

Download a sample of filling out the vacation schedule 2018-2019 47 kb. Word (doc, No. T-7).

Instruction

What information should be included in the chart?

The vacation schedule is a consolidated document, it is drawn up in one copy and is valid for one calendar year, therefore, in practice, it is assigned the number 1.

If an employee came to work in the first half of the year and is not going to take a vacation this year, then there is no need to make changes to the vacation schedule. The right to the first vacation arises only after six months of work (part 2 of article 122 of the Labor Code of the Russian Federation).

Pay attention to how the following details are filled in:

Name of company- indicated in full accordance with founding documents. If there is an abbreviated name, the full name is indicated, and then the abbreviated name in brackets.

Organization code- is put down in the coding zone as a number of eight characters according to All-Russian classifier enterprises and organizations (OKPO)

Date of preparation. Specified digitally. Dates are being recorded Arabic numerals in one line sequentially: day, month, year. It also indicates which calendar year the schedule is drawn up for.

The table below shows the rules for filling in the columns of the tabular part of the vacation schedule.

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Table column	Fill Description
Column 1 Structural unit	The names of the structural units are indicated without abbreviations in full accordance with the staffing table.
Column 2 Position (specialty, profession) according to the staffing table	Name of the position (specialty, profession) without reduction from the staff list
Column 3 Surname, name, patronymic	Information is indicated without abbreviations
Column 4 Personnel number	The personnel number assigned at the time of admission is indicated in accordance with the Personal card or the order for admission. In organizations where personnel numbers are not used, the column may not be filled out
Column 5 Vacation. Number of calendar days	The total number of calendar days provided to the employee is indicated. When calculating the total duration, additional holidays are added to the annual basic holiday.
Column 6 Vacation. date planned	The date is specified in full in the format 00.00.0000

Columns 7,8,9 are filled in later, in the next calendar year.

You can fill in the schedule both in alphabetical order and in the order of the planned vacation dates. But in the latter case, the names of employees who decide to divide the vacation into parts will be repeated.

It is easier to group workers according to the departments they work in.

What is the duration of the vacation to indicate in the schedule?

Before filling out column 5 for all employees, determine how many vacation days employees are entitled to claim in the coming year.

Minimum vacation time. The duration of the annual paid leave is 28 calendar days (part 1 of article 115 of the Labor Code of the Russian Federation).

Extended holidays. For some categories of workers, extended annual paid holidays are established (part 2 of article 115 of the Labor Code of the Russian Federation):

Along with the main annual paid holidays, the vacation schedule also takes into account additional paid holidays (provided to employees employed in jobs with harmful and (or) dangerous working conditions, employees with a special nature of work, employees with irregular working hours, employees working in the Far North and equivalent areas, etc.)

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Vacation can be divided into parts by mutual agreement between the employee and the employer.

At the same time, at least one of the parts of this vacation must be at least 14 calendar days.

Do not forget to indicate in the schedule the days of vacation that were not used in previous years.

Add the unused vacation days from previous years to the vacation that is planned for the coming calendar year. For example, an employee is entitled to a vacation of 28 calendar days. In 2018, he used only 18 days, there are still 10 left. Therefore, in the vacation schedule for 2019, the employee will not have 28 calendar days, but 38 days (28 + 10). At the same time, in column 10, you need to make a note about the number of added days, for example, “28 days. + 10 days in a year".

Labor Code The Russian Federation obliges both the employer and the employee to comply with the deadlines specified in the vacation schedule.

Sample Fill: Vacation Schedule- This required document for any boss, and novice owners of structures often do not know how to draw it up and in what form to do it. In this regard, search queries are not uncommon, such as “filling out a vacation schedule” or, say, “drawing up a vacation schedule”, “vacation schedule form”, “vacation schedule form” and others. It turns out that this topic, like any other related to filling out paperwork, is quite relevant and needs to be clarified.

The vacation schedule is filled in according to a unified, state-approved standard form No. T-7 "Vacation schedule", which is approved by our state, and is unified form primary documentation for accounting for wages, and for labor itself in general. It is worth noting that the completed form is signed by the head or an authorized person (but in this case, the head's stamp is still put).

Naturally, the question of how to draw up a vacation schedule correctly, and how to make sure that filling out the vacation schedule is systematized, remains quite relevant. In order for everything to be in order, it is important to indicate additional annual holidays (paid) in the schedule, but remember that those holidays that are given without pay should not be reflected in the schedule.

It is also necessary to take into account all “non-holiday” holidays, that is, those holidays that have not been used by employees during the year before, including those that were carried over to the next year.

Filling out the vacation schedule at an early stage, that is, the vacation planning stage is filled in by the employee personnel service from the first to the sixth column of the standard form No. T-7. Moreover, the names of positions in the second column must be indicated in full accordance with the staffing table. In the event that personnel numbers are not assigned to employees in the organization, then the vacation schedule is filled out without the fourth column, it simply remains empty.

Columns number seven, eight and nine are filled in only by hand, moreover, as employees go on vacation. In the seventh column, all marks are certainly made after the actual end of the vacation, while the eighth column indicates the document on the basis of which the vacation is transferred (such documents include a personal statement or an order from the head).

Vacation scheduling should also reflect the vacation time of absolutely all employees, including those who are entitled to leave at any time, and for such employees, the start date of the vacation is indicated in the sixth column of the schedule, while its change is recorded in the eighth and ninth.