Original signatures in letters. "Respectfully" is a comma needed or not? Inserting a signature manually

The signature "with respect" at the end of the letter is a standard formula of politeness. Is it always necessary to end the letter with this phrase? How to write it correctly in Russian and English? Let's look at examples.

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How to end a business letter with respect

There are no random phrases in official correspondence. Stylistics requires conciseness and careful selection of words from the author. Final phrases reinforce positive emotions express confidence and appreciation at the same time. A clear signature helps maintain contributes to the achievement of the goal. Respect the interlocutor and compose the text so that it is pleasant to read. Politeness combined with professionalism speaks of the competence of a specialist.

When writing a formal message, remember that you are speaking on behalf of the entire company. The secretary must be correct, as he represents his leader. Compliance with the generally accepted rules of business correspondence creates a positive image of the company in the eyes of partners and customers.

Official correspondence always has specific goals. The purpose determines the structure of the text. In general the text is divided into several semantic parts: introduction, statement of the problem, argumentation and conclusion. Each part performs specific tasks. The introduction, for example, prepares for the perception of the main ideas. Conclusion - expresses wishes and hopes , assures further partnership.

Letter of thanks to an employee from the head of the organization

Note! For each of the tasks there are generally accepted formulas. By ending the letter politely, you show that you respect your partner, set him up for positive emotions and leave a good impression.

How to spell "respectfully" at the end of a letter

Uniform regulation of business correspondence and bringing it to common standards characteristic of large companies. Design letterhead , the form of "autographs" at the end of the message becomes part of the corporate culture, an element of style. Whether it is a paper or electronic message, compliance with a single standard is an indicator of attention to detail and important subtleties.

IN business correspondence There are several types of closing phrases. Their choice depends on how well you know the addressee. For example, the signature "with respect" in a formal letter is neutral. If you want to focus your partner’s attention on something or once again remind him of the request, use restrained phrases:

• Yours sincerely...
• Sincerely...
• WITH Best wishes...

When choosing the final formula of politeness, try to do without familiarities. Be aware of how well you know the person you are writing to. If the acquaintance is formal, stick to the official style.

The answer was prepared jointly with the editors of the electronic journal " Secretary's Handbook».

Answered by Maria BELDOVA,
With. n. With. VNIIDAD, expert in the field documentation support management

What are we waiting for when sending a letter to a partner or client? So that our information, even negative, makes a favorable impression on the addressee and causes a response or decision. This can be achieved if you follow the rules of correspondence etiquette, properly format the letter and prepare a high quality text. Your text should be of moderate length; contain the necessary arguments and clear language and have a structure that best conveys the information.

Reception 1. Separate the main from the secondary

The text of a business letter should have a volume sufficient to ...

The full version of the answer is available after free

"Respectfully" at the end of the letter: with or without a comma

The final form of politeness is given at the end of the text. It is placed on the same vertical with the date, on the right side. The phrase is separated from the main text by two or three intervals. Slightly below are props "Signature" , including the name of the position of the compiler, his personal signature and transcript. This arrangement complies with the standards of GOST 6.30-97, which defines the requirements for paperwork. If the message is on official letterhead or has private nature, the title of the position and the decoding of the signature are not put.

The question of how to write at the end of the letter "with respect": with or without a comma, does not have a clear answer. Both options are acceptable. The absence of a sign can be perceived as negligence and even illiteracy. On the other hand, according to the rules of punctuation, this comma should not be used. From the point of view of Russian grammar, the sign is redundant. The words "with respect" are not an introductory turnover, and the signature is an appeal. This phrase implies that "This letter was written with respect to you by N.N.". As in it, in the abbreviated version, the comma is not put according to the rules.

Why is it so common in practice? IN rules of correspondence in English, German and other European languages, this sign is required. The phrase "with respect" at the end of the letter in English is separated not only graphically, but also punctuation. Over time, although it is grammatically erroneous, the rule became part of the norms of the Russian language.

Letter Conclusion: Sample "Regards"

How to write "respectfully" in a business letter in English

Rules business communication in English in many ways similar to those adopted in Russia. At the end, the addressee is thanked for their time and expresses their intention to continue the correspondence. Common phrases are also used: "with respect", "with gratitude", "with best wishes". After with new line indicate the name and surname of the compiler, as well as his position. Let's look at an example: how to sign a letter in English "with respect ..."

Table 1. Final formulas of politeness in English

	Yours faithfully
Used if in circulation is the name of the recipient. The most common option.	Obsolete variant, found in British English. It is written in the absence of the name of the addressee in the appeal: Dear Sir or Dear madam	American equivalent for British yours faithfully.	A less formal option, acceptable for correspondence with a familiar person. Variations: Kind regards, Warm regards, Regards, Kindest regards
yours sincerely, Aleksandr Klimov Marketing Director	yours faithfully, Aleksandr Klimov Marketing Director	yours truly, Aleksandr Klimov Marketing Director	kind regards, Aleksandr Klimov Marketing Director

The ability to tactfully and correctly use standard cliché phrases is an indicator of the level of professionalism and knowledge of the language. IN English writing the phrase "respectfully" can be expressed in different ways. When composing a text for a foreign partner, consider all the factors and choose the most suitable translation.

How to sign a letter correctly: "with respect" and other politeness formulas

When compiling a message, the sender should be guided not only by generally accepted standards, but also by the rules of good manners. If you are writing to a stranger, and the appeal is strictly formal, use established expressions. Stylistics business speech severely limits the choice of phrases.

If the matter concerns email or communication with well-known people, one can deviate from rigid canons, while remaining polite and correct. Let's look at a few examples of final phrases that are acceptable in less formal communication.

Table 2. Use of alternative final expressions

Indication of a name without a courtesy formula	Valid if there is an active exchange of messages.
Have a good day	Suitable for the final message if you do not plan to continue the correspondence today.
See you	If you have arranged a meeting in the near future and want to emphasize that you have not forgotten about it.
Good luck in your hard work	It is acceptable when trying to cheer up the recipient if he asked for advice or help.
Thank you for your attention	Used at the end of commercial offers

Punctuation Difficulties in Written Business Speech

How to place punctuation marks in the first phrase of the contract containing the designations of the contracting parties?

The correct punctuation for this sentence is: State enterprise"Communication", hereinafter referred to as the "Enterprise", represented by CEO Popovich Alexander Mikhailovich, acting on the basis of the Charter, on the one hand, and a citizen Russian Federation Babkin Ivan Vasilyevich, hereinafter referred to as the "Worker", on the other hand, have entered into this agreement on the following...

Note that in this sentence the words On the one side And on the other side act as a circumstance and are not introductory, and therefore do not require punctuation marks.

Do I need a comma after words "Sincerely" at the end of a business letter?

After the words "Sincerely" it is customary to put a comma, despite the fact that the spelling rules do not regulate this case.
For example, correct:

Sincerely,
Chief Accountant of LLC "Seascape"
D. O. Ivantseva

Do I need a period after the signature in a business letter?

A period after the signature in a business letter is not put. documents, including business letters, the signature acts as a so-called props (obligatory element) that does not constitute a complete sentence.

It should be noted that in newspapers and magazines there is a tradition to put a dot after the author's signature, if the signature is located after the main text of the article.

What to put after the appeal Dear Mr. Ivanov- an exclamation point or a comma?

The first phrase of a business letter - an appeal - can end with an exclamation point or a comma. If there is a comma, the text of the letter starts with a lowercase letter. If there is an exclamation point, we write the first sentence with a capital.

What words are needed and what words do not need to be isolated?

The Punctuation Guide, published on our portal, will help you figure this out. It is based on the most FAQ visitors to the Help Desk.

It's nice to know in person those with whom he deals, or at least to know that there is a real person “on the other side” who can be contacted if questions arise.

Why is she needed?

The signature in the mail is important for building relationships with subscribers, for building trust and a positive image of the company.

Psychologists say, and it's a well-known fact, that people remember best the first part of the information and the last. This means that the signature is the last thing the recipients will see in your message, and exactly what they will remember!

In addition, by preparing a signature in an email in advance, you will not once again think about how to finish and format it.

Types of signatures

Signatures in letters may be needed by people and companies with completely different fields of activity. Their appearance and content will also be different. Signatures in emails can be divided into the following categories:

Professional. Professionals and experts in different areas businesses indicate their name, position and contact information in the signature, as well as add a photo. We can say that this is the most common type of signature.

Corporate. It is widely used in mailing lists by shops, real estate agencies, law firms, educational centers etc. When all communication is conducted not on behalf of one person, but on behalf of a team.

Creative and original. For example, instead of a traditional photo, there may be a funny face:

Concise. In the example below, only the author's autograph, his name and position:

informal. Here is an example of such a signature in the mail (the content of the letter is with humor, and the signature is appropriate):

What to Avoid When Signing

An overabundance of information;

Too long list of your accounts from social networks (it makes sense to indicate the main ones). Here is an example from a real signature:

These points have one thing in common: the signature should be concise and not overload mail readers with unnecessary data.

Making a cool signature

What can be included in the signature:

Company `s logo;

photo of the sender;

position (if the letter is sent on behalf of a specific person);

additional contact information - phone number and website address.

Beautiful signature for Plain text messages

If you arrange all the information about the sender in a single block using special services and create a site-style signature, you will definitely make your recipients pay attention to your message and remember you!

This approach to compiling a signature is suitable when we are talking about sending letters from a mailer or the so-called.

The program is a minimum - just remember to add a signature to your letter. In Gmail, this can be done in the “Settings” section:

How to sign an email with wisestamp.com

In Gmail and other mailers (Outlook, Yandex, etc.), you can insert a beautiful signature made using a special service, for example, wisestamp.com:

This service allows you to create both an individual signature and a series of signatures in the same style for a group of employees. The last option is available in the business version of this app. There is a free two-week trial period during which you can try everything functionality this service.

You can make a personal signature here for free, which we will do now:

At the first step, the user is prompted to indicate the scope of his activity, the style of the signature will depend on this:

Next, a form opens for filling in the fields and uploading a user photo or company logo. It is not necessary to enter data in all fields: indicate only the information that you want to convey to your recipients.

After filling in the contact information and adding links to social media accounts, we get the signature of the selected format:

The paid version has the ability to edit the font size and color, as well as options for social media icons.

We can use the resulting signature for our mailer (you can simply copy and paste it in the settings of your mailer):

And you can save and synchronize the procedure to the end and it will appear automatically in the letter template.

At the stage of saving the signature, you need to select your mailer, for some of them or to get its html version, you need a PRO account:

The signature is almost ready, it remains to enter your account:

After that, the signature will be added to your emails:

Signature type can be changed. To do this, you need to choose from the proposed version of the signature template that you prefer:

We save the changes and get the signature in the selected format:

There are other applications for creating an email signature, here are some of them: New Old Stamp, HTMLsig, Hubspot Signature Generator.

How to make a signature for email newsletters in eSputnik

Creating a signature for an HTML email is easy in our editor.

Option 1: signature in 2 columns

Rules for writing letters and signatures

Now you know almost everything about how to sign a letter. There are no uniform standards of address in the letter, there are only generally accepted norms:

When compiling a signature, take into account the characteristics of your company and the audience with which you will communicate when sending letters. And also a business letter may differ from an informational, trigger or promotional letter.

different categories emails from the same company may have different senders and completely different signatures. For example, in the footer of promotional mailings - the photo and contact details of the account manager, the trigger with the feedback request are sent on behalf of commercial director with his contact number.

An email signature, while not always the most visible part of a footer, can have a significant impact on a company's promotion and image, as well as your professional reputation.

Therefore, it is important to devote enough time and effort to its creation. To do this, you can use the functionality of the eSputnik adaptive editor when preparing html letter templates or special applications for those cases when you need to create an original signature for letters sent to partners and clients via mailers.

Good hour blog site friends!
Today you will learn how to create a super cool and attractive signature in email. For this, three free ways: standard in the settings of the box itself; Google Docs; Hubspot Signature Generator service.

Not only office workers conduct daily correspondence amounting to dozens of e-mails, but ordinary users also have mail accounts to which they receive correspondence, send replies, requests, and so on.

Naturally, the intensity will be different, but nevertheless email. Everyone needs a box. And for many, an effective signature to their letters will be very useful, thanks to which you can add more information about yourself, about your company, and thus attracting the attention of your opponents.

3 options for creating a signature in a letter

And since it has already been said above there are 3 ways, but the first 2 will be shown on the sample Gmail mailbox. If you still do not have your account in this mega-popular service, then hurry to do it using the example of the article:. But the third is suitable for each email. box. It is worth noting that in any "mailer" there is the possibility of creating your own simple signature.

Option number 1

How to make a signature through the Gmail client settings

1. In the upper right corner, click the Gear.
2. In the window that opens, select the Settings item.
3. Scroll the page until the signature is set up.
4. In a small text editor, create a simple signature, remembering to press the button at the end of the screen: Save changes.

To save the result, do not forget about the OK button.

Option number 2

How to Create an Email Signature in Google Docs

1. Let's create a new document for this, go to your Google drive using the link https://drive.google.com

2. Now we need a table, but before we start building it, we need to think carefully about how the signature will look in order to know how many columns and cells will be needed. To do this, as an example, I will give a few visual samples.

Letter signature examples

Don't try to do electronic signature sophisticated minimalism will always look more elegant and profitable. Just include your name, perhaps title, phone number, address, and website, and that should be enough.

You can also add color effects for greater visualization, but you should not get carried away with 1-2 tones, but no more, otherwise you will get a vinaigrette.

It's a good idea to include a personal photo to add visual interest and memorability.

Your company logo will also give the effect of interest and memorability, but you need to choose one thing based on your personal situation, but the combination here is not always possible, you need to experiment.

Another example with the use of the company logo using a separator, and in the name a bold color font in uppercase, which undoubtedly attracts attention.

Use social networks, this will definitely become additional traffic for you, it is worth considering more than 3-5 social icons. networks do not need to be installed, remember about minimalism.

Add a call to action to your caption, keeping in mind the prostate and the urgency of the slogan. You can promise discounts on your products, simply encourage registration on the site, and much more. The main thing is not to forget to periodically change the call as it is relevant to the present at the moment.

What not to do:

1. Never make a whole article out of a signature, consisting of a list of telephone addresses and other information that will be larger in content than the letter itself.
2. If you have accounts in all existing social networks, this does not mean that you need to cram them all into your signature - it's just stupid that 3–5 of the most popular will give you a hundred times more effect.
3. Do not indicate your email, why sign the box from which you send the letter and it will be clear that it is you.
4. Do not use animated pictures, they will only load your letter, and they are unlikely to be displayed correctly.

The correct signature in the letter looks like this:

1. The signature in the letter should begin with words with respect ... (purely personal opinion).
2. Add colors and bold type, but the main thing is not to overdo it, avoid too bright and faded, it is possible to apply the tone that is used in your logo.
3. Photo and logo can add personality and memorability.
4. Social networks will not only help to attract attention, but also add more traffic to your site.
5. Dividers (vertical bar) are also suitable for giving imagery, this will add significance and focus attention.

Now having decided which one we want to see the signature in the email, we move on to creating a table. I will show the principle of creation using my example, and you will be able to create a “masterpiece” to your taste using this guide.

Thanks to the table, the structuring of the elements will not be broken in the way that the mail client can only recognize table values. Otherwise, chaos will result, the transfer of text and pictures will not look the way you originally planned.

1. So, let's go along the path Insert ⇒ The table in my case it will be 5X4 where five are one photo and 4 social network icons, and four are lines for text.

You should have a table like this.

2. Select all the cells in the left column and right-click on it. In the context menu that appears, select Merge Cells.

1. As a result of the actions taken, the left column will be cleared of lines, now it's time to insert a photo.
2. If the picture is too big and because of it the bottom row of the table has gone, it’s normal to right-click on the picture, the possibility of resizing will appear, which will be signaled by blue squares around the entire perimeter. We put the cursor on the square of the lower corner diagonally, it will take the form of a double-sided arrow, hold down the RMB and drag it to the upper left corner of the photo, thereby compressing it in size.
3. The cells are aligned, but you need to center the image, for this we will also compress the column to the desired view.
4. The result is satisfactory, so we proceed to further actions. Advice if you need to cancel the action, use the hot keys Ctrl + Z. By the way, this undo method works in many programs.

3. Select the top row, click on it, select the Merge Cells item and do this with the next two, do not touch the last one.

4. Fill in the fields, font size from 8-10 no more. We will insert social logos into the bottom four columns (I will give a link to the archive of ready-made icons at the end of the article).

5. After inserting, you see again everything went off, nothing terrible, we act in the same way as with the photograph, first it was compressed, then the cells were adjusted.

6. Here's what I got, but that's not all.

7. Select the table - select the item Properties.

8. Table borders: set the value to 0 pt;
Cell margins: typically 0.05 to 0.09 in this example I put the smallest;
The minimum line height is 0.5.

This is how my real signature looks like now, you can check if subscribe to my blog updates. It remains to add links and everything will be ready.

9. To make the link to the blog working, select it, in the editor toolbar, click on the “chain link” icon and you don’t need to do anything else. The url address will be working, which will become clear by the changed color to classic blue.

With social networks it will be longer, first we go to our profile, for example, facebook in the address bar of the browser, copy the url to your page.

We go to the Google editor, click on the appropriate network, then on the “chain link” and paste the copied URL into the field that appears, then click the Apply button.

10. Well, finally approached the final stage to insert a signature into the letter:

Select your creation Ctrl + A;
copy Ctrl + C;
open the Settings of your Gmail mailbox, as we already did at the beginning of the article, insert your signature after deleting the old one if it was. Save your changes.

If everything suddenly gets crooked, feel free to save the changes, reload the page, after which everything should be smooth. Send a test email to your second mailbox and see the result.

Option number 3

Online Signature Generator

An alternative to the above methods is a service Hubspot Signature Generator which is free, unlike its own kind, and also copes well with its duties, and is also easy to use.

See for yourself, my signature in Yandex letters looks almost the same as in the provided picture.

Among the shortcomings can be identified:

There is no Russification of the site, but it's easy to fix with the help if you don't know at all English language;
There are no Russian-language social networks either.

Another one important point after inserting the created signature into the mail account, it is possible to edit it, replace English letters with Russian ones, change the text and color.

Conclusion: the signature in an email is an undeniably profitable tool that should not be neglected, especially if you are a business person.

Promised link from social icons to my Yandex disk.
I advise you to watch a video with an overview of an interesting site about the list of addresses of free mailboxes for every taste, for different purposes.

Pleasant communication is built on small things, gestures of courtesy and respect, such as a greeting, letter content and a signature. If you are sensitive to how your interlocutors perceive you in correspondence, this article will be useful to you. Today we want to tell you how to come up with a good signature, and show you, of course, bad examples. Where do without them.

The signature is not quite the conclusion to the letter. It expresses your attitude to the interlocutor, wishes for work, quick reading and decision important issue. Therefore, what you write at the end of the letter is the key to pleasant and productive communication in the future.

Alternative "Respectfully"

Some people have already forgotten about the existence of such pleasant words as "Best wishes", "All the best", "Take care of yourself", "Good luck", "Sincerely yours". And this is not a complete list.

In order to draw the attention of the interlocutor to the content of the letter and even hurry up, use such polite phrases as “I hope for a speedy resolution of the issue”, “Thanks in advance for the prompt response” and similar expressions.

Basic Rules for Creating a Good Signature

• Don't write everything on one line. For each type of information, select a line. For example:

Best wishes,
Mai.Ru Post team

• For different formal and informal correspondence, use different signatures.

In an informal letter, you can not subscribe at all - you are already well known and there is no need to link to your Linkedin profile. In addition, if you adapt the signature in advance for different purposes, then you will save yourself time and effort in the future and establish yourself as “a person who adequately assesses the situation.” For such people in paradise there is a separate garden.

• Do not put a dot at the end of the signature.

Yes, strange, I want to put it, because there is the end of the sentence and the end of the letter. But a signature in business letters, a signature is an unfinished sentence.

• Do not include more than three contacts.

Especially in business correspondence. Specify a phone number and, for example, a page in social network. It would be enough.

Setting up a signature in Mail.Ru Mail

1. Go to your mailbox settings.
2. Select the "Name and Signature" section
3. Enter the signature text according to the rules listed above. 😉

In Mail, you can create multiple signatures and choose the one you need when writing a letter on the web. If you have created several signatures, check the default one that you are going to use more often than others. The rest can be selected if necessary by clicking on the "Signature" button on the toolbar when writing a letter.

Set up a signature in the Mail app for iOS and Android

Mail.Ru Mail applications have a default caption "Sent from Mail.Ru app on iOS/Android". We tell you how to change and add your signature.

1. Open the settings (Swipe right and click on the gear icon);
2. In the "Accounts" section, select "Signature";
3. Select the desired account from those connected in the application and edit the signature.

You can also change the signature for all mailboxes that are connected in the Mail.Ru Mail application: Gmail, Yandex, Yahoo or on your personal domain - it doesn't matter! The procedure is the same.

And finally, a few examples of how not to do it.