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EDI operator: who is it and why is it needed. Electronic document management system: what is it, why is it needed, how to connect

An increasing number of companies are switching to sending reports to the tax authority with the help of an EDI operator - electronic document management. True, you can not choose anyone who comes across. Our material contains a complete list of such operators that have received approval from the central office of the Federal Tax Service of Russia.

Submission of reports

Reporting in in electronic format takes place over telecommunication channels (TCS) and with the use of enhanced qualified electronic signature. In this case, the operator of the electronic document management system acts as an intermediary for the transfer of electronic documents.

Through a trusted electronic document management operator, you can submit:

  • tax reporting;
  • reporting on insurance premiums;
  • accounting reporting.

Today the situation is such that in some cases it is impossible to do without an electronic document management operator. It is necessary when (clause 3, article 80 of the Tax Code of the Russian Federation):

  1. The average number of employees for the past calendar year is from 100 people.
  2. Created new entity(including as part of the reorganization) with a staff of 100 or more employees.
  3. For a specific tax (insurance contributions), the obligation to submit only electronic reporting is expressly provided.

You can’t delay: organizations from this list must, within 10 days from the date of assignment to one of these categories, provide an exchange electronic documents with tax with the help of one of the operators of electronic document management of the Federal Tax Service of Russia. To do this, you need to conclude a special contract with the operator for the provision of such services.

Each EDI operator must comply with the requirements listed in the order of the Federal Tax Service dated March 04, 2014 No. ММВ-7-6/76.

Advantages

There are clear advantages in relation to working with an electronic document management operator:

  • no need to attend tax office, since reporting can be sent from the office at any time of the day or night (saving time);
  • no need to duplicate submitted materials on paper;
  • fewer errors of a technical nature (reporting is generated according to the approved format; the output control mechanism checks the correctness of filling in the reporting lines);
  • the speed of updating reporting formats (if new forms are changed or introduced before the deadline for their submission, the payer can update their versions);
  • there is a guarantee that the reporting has come to the tax office (within 24 hours you can get confirmation of the fulfillment of your obligations to surrender, as well as promptly look at your personal card; there is no need to wait for reconciliation acts);
  • protection of reporting from viewing and adjustment by third parties;
  • the ability to receive in electronic form certificates and statements on settlements with the budget, a list of submitted reports, an act of reconciliation of settlements, clarifications from the Federal Tax Service, and also send a request to the tax authorities.

List

A complete list of EDI operators is maintained and constantly updated on its official website www.nalog.ru by the Tax Service of Russia. Here is the exact link (for the Moscow region):

https://www.nalog.ru/rn77/taxation/submission_statements/operations/

No. p / pName of companyCompany addressTIN of the organizationWeb site
1 CJSC PF SKB Kontur620017, Ekaterinburg, pr. Cosmonauts, 566663003127 https://kontur.ru/
2 ANO BELINFONALOG115093, Moscow, Podolskoye shosse, 5/8, office 4443123101188 http://www.belinfonalog.ru/
3 OJSC InfoTeKS Internet Trust127287, Moscow, Old Petrovsky-Razumovsky passage, 1/23, building 17743020560 http://iitrust.ru/
4 OOO InfoCentre600005, Vladimir, Oktyabrsky prospect, 363328430017 http://www.icentr.ru/
5 OOO Electronic Business Systems650099, Kemerovo, Sovetsky Ave., 74/1, office 2184205011410 http://www.e-tax.ru/
6 OOO Tenzor Company150000, Yaroslavl, Moskovsky prospect, 127605016030 http://tensor.ru/
7 LLC KORUS Consulting CIS194100, St. Petersburg, Bolshoi Sampsonovsky Prospekt, 68, letter "H"7801392271 www.esphere.ru
8 LLC Taxcom115095 Moscow, st. Pyatnitskaya, 54, building 2, PO Box No. 17704211201 http://taxcom.ru/
9 OOO ARGOS196191, city St. Petersburg, Leninsky pr., 1687810225534 http://www.argos-nalog.ru/
10 OOO Rus-Telecom115093 Moscow, st. Podolsk highway, house 8/56731071801 http://www.rus-telecom.ru/
11 LLC Sibtel-Crypto620017, Tyumen, st. Shirotnaya, 29, building. 2/2
7203158243 http://www.s-crypto.ru/
12 CJSC Kaluga Astral248023 Kaluga, per. Tereninsky, 64029017981 http://astralnalog.ru/
13 LLC ROC Partner410005 Saratov, st. Bolshaya Sadovaya, 239, office 42 4226454066437 http://parc.ru/
14 LLC NPP Izhinformproekt426008, Izhevsk, st. Borodina, 21, of. 2071831014533 http://www.infotrust.ru/
15 OJSC SKB-bank620026, Yekaterinburg, st. Kuibysheva, 756608003052 http://www.skbbank.ru/
16 CJSC RC Praktik127051, Moscow, st. Neglinnaya, 177714143134 http://www.a-practic.ru/
17 LLC DSCBI Mask680038, Khabarovsk Territory, Khabarovsk, st. Yashin, 402721110853 http://mascom-dv.ru/
18 JSC GNIVC127381, Moscow, st. Neglinnaya, 237707083861 http://www.gnivc.ru/
19 UFMF FSUE CenterInform191123, St. Petersburg, st. Shpalernaya, 267841016636 http://center-inform.ru
20 LLC RSC Info-Accountant360000, Kabardino-Balkarian Republic, Nalchik, st. Tarchokova, 19721009708 http://www.rsc-infobuh.ru/
21 OOO Comprehensive Services security634021 Tomsk, Frunze Ave., 117a, office 5017017154234 http://kub.tomline.ru/
22 CJSC Server-Center690650, Vladivostok, st. Nerchinskaya 10, office 3152539038819 http://www.serverc.ru/
23 CJSC CEK603000, Nizhny Novgorod, st. New, 15
5260013152 http://www.nalog.cek.ru/
24 OOO Electronic Express119991, Moscow, st. Leninsky mountains, house 1. str. 777729633131 http://www.garantexpress.ru/
25 Edisoft LLC199178, St. Petersburg, Nab. Smolenka River, 14, lit. A7801471082 http://ediweb.ru/
26 LLC ICC ETALON429000, Chuvash Republic, Cheboksary, Moskovsky pr., 17, building 12130029371 http://www.etalon-ikc.ru/
27 FSUE CenterInform191123, St. Petersburg, Shpalernaya st., 267841016636 http://center-inform.ru
28 OOO Link-Service456501, Chelyabinsk region, Sosnovsky district, Kremenkul village, Solnechkaya Dolina, 17438014673 http://www.link-service.ru/
29 OOO Information Medical Center443010, Samara, st. Nekrasovskaya, 56 "B"6317036857 http://imctax.parus-s.ru/
30 CJSC Firm STC KAMI107241, Moscow, st. Uralskaya, 217733091756 http://www.kami.ru/
31 CJSC TaxNet420021, Kazan, st. Kayum Nasyri, 28,1655045406 http://www.taxnet.ru/
32 LLC UC GIS198097, St. Petersburg, Stachek Ave., 477805544260 http://ca.gaz-is.ru/
33 CJSC Novokuznetsktelefonstroy654041, Novokuznetsk, st. Kutuzova, 154220016317 http://www.rdtc.ru/
34 CJSC CERTIFICATION CENTER195112, St. Petersburg, Malookhtinsky pr. 687806122720 http://nwudc.ru/
35 Bestcom Group LLC655017, Republic of Khakassia, Abakan, st. Lenina, 761901042390 http://bestcom-group.ru/
36 OOO E-Portal644023, Omsk, 17th Working St., 101v5503065726 http://www.e-portal.ru/
37 OOO Siberian Telecommunications 7202106274 http://sibtel.ru/
38 OOO NTC Tezis400005, Volgograd, V.I. Lenin Ave., 33A3445076225 http://www.ntc-tezis.ru
39 Guard-Inform LLC300041, Tula, Lenin Ave., 46, office 4077107065081 http://www.ginf.ru/
40 LLC UC Askom355003, Stavropol, st. Lenina, d.293263504985 http://www.acom.net/
41 NN FSUE CenterInform603098, Nizhny Novgorod, Gagarina pr., 28, lit. A7841016636 http://www.r52.center-inform.ru/
42 OOO ESOTEL-Rustelcom677008, Yakutsk, st. Gogol, d. 11435106300 http://www.esotel.ru/
43 LLC Secure Information Technologies400001, Volgograd, st. Kalinina, 193445050474 http://www.binteh.ru
44 LLC Technocad115114, Moscow, Paveletskaya nab, 8 building 6, office 601-6025009046312 http://www.technokad.ru/
45 CJSC NTC STEK454080, Chelyabinsk, st. Enthusiastov, 12b7451019159 http://www.stek-trust.ru/
46 OOO Rosta344010, Rostov-on-Don, Voroshilovsky Ave., 52, office 676163143849 http://www.rostagroup.ru/
47 LLC Center for Accounting Services353925, Novorossiysk, Dzerzhinsky Ave., 2112315096691 http://cacbu.ru
48 LLC Center for Documentary Communication360099, Novosibirsk, st. Potaninskaya, 3a5406631969 http://www.cds-sib.ru
49 OOO KDS302028, Orel, Lenin street, 455754003919 http://www.kds-trust.ru/
50 OOO Petrokript185035, Petrozavodsk, st. F. Engels, 10, office 6001001146614 http://www.petrotax.ru/
51 CRYPTEX LLC445043, Samara, Moscow highway 3, office 4046315629971 http://cryptex.pro
52 ANO IO Business Bulletin308012, Belgorod, Kostyukova street, 36a3123082552 http://www.nalogtelecom.ru/
53 CJSC Infanet428003 Republic of Chuvashia, Cheboksary, Yaroslavskaya st., 302128053070 www.infanet.ru
54 JSC Eridan600022, Vladimir, st. Stavrovskaya, 83328419341 http://nalog33.ru/
55 OGBU Belgorod Information Fund308000, Belgorod, Cathedral Square, 43123077111 http://bif.belregion.ru/
56 LLC Computer Technologies241011 Bryansk region, Bryansk, Sophia Perovskoy st., 833234042788 http://www.ipct.ru/
57 LLC Business Networks440008, Penza region, Penza, st. Suvorova, 122A5835068079 http://penza-net.ru/
58 KrvF FSUE CenterInform610000, Kirov, Lenina street, 857841016636 http://www.r43.center-inform.ru/
59 LLC ITs Vybor214000 Smolensk, Kommunisticheskaya st., 66730025009 http://icvibor.ru/
60 OOO Russian Company625003, Tyumen, st. Railway, 527204141323 http://www.rk72.ru/
61 OOO TEL660135, Krasnoyarsk, Vzletnaya st., 32465097373 http://www.nalog.scn.ru/
62 OOO MO PNIEI-KrasCrypt660077, Krasnoyarsk, st. 78th Volunteer Brigade 2, office 2422466077563 http://www.kraskript.com/
63 OJSC Informatization Center of the Republic of Mordovia430030, Republic of Mordovia, Saransk, st. Vlasenko, 321326134964 http://www.delmor.net/
64 OOO UNTSIB424000, Republic of Mari El, Yoshkar-Ola, Mashinostroiteley st., 8G, office 3131215136109 http://uncib.ru/
65 NvsF FSUE CenterInform630091, Novosibirsk, st. Frunze, d.57841016636 http://www.ci54.ru/
66 OOO UC Siberia634050, Tomsk, Lenin Ave., 407017311494 http://www.cbsib.ru/
67 UlnF FSUE CenterInform432027, Ulyanovsk, st. Radishcheva, 143, building 37841016636 http://www.r73.center-inform.ru/
68 Electronic Services Center LLC420124, Kazan, st. Chistopolskaya, 20b1657055576 http://esc-kazan.ru/
69 MUP ARTSIS440044, st. Suvorov, Penza5835038469 http://www.arcis.ru/
70 OOO NPF Forus664003, Irkutsk, st. Uritskogo, d83812023430 http://www.forus.ru/
71 OOO INET650099, Kemerovo, Sovetsky Ave., 614205016288 http://www.kemnet.ru/
72 OOO Slavservis-Svyaz302020, Orel, Naugorskoe shosse, 55753024987 http://slavservis.ru/
73 LLC North-Western Customs and Logistics Service197342, St. Petersburg, st. Torzhkovskaya, 47814325226 http://www.sztls.ru/
74 LLC Tver CRYPTO-graphic systems170100, Tver, st. Novotorzhskaya, 36901060158 http://www.tvercrypto.ru/
75 OOO Alliance667010, Kyzyl, st. Oyuna Kursedi, 541701037508 0
76 OOO TK Contact394062, Voronezh, st. Yuzhno-Moravskaya, d.23666125016 http://ktkt.ru/
77 Datacom LLC685000, Magadan, st. Sovetskaya, d.54909080434 http://dtcom.ru/
78 CJSC Certification Center109012, Moscow, st. Ilyinka, 4, room 945260112900 http://www.ekey.ru/
79 AOOOOI ORSODIN675000, Blagoveshchensk, st. Kalinina 141, office 30A2801063817 http://orsodin.ru
80 OOO Pascal385000, Maykop, st. Pervomaiskaya, 208105053578 www.pascal.ru
81 LLC Salon 2116 - e-mail305001, Kursk, st. Karl Liebkhnecht, 54630004308 www.docmail.ru
82 LLC Service TV - Info153003, Ivanovo, st. Paris Commune, 163730011113 www.stv-it.ru
83 Perm branch of OJSC Rostelecom614096, Perm, st. Lenina, d. 687707049388 www.ural.rt.ru
84 LLC "Company Renome"660049, Krasnoyarsk, st. Karl Marx, 482466122625 www.renome-pb.ru
85 CJSC "National Certification Center"111024, Moscow, st. Aviamotornaya, d. 8a7722766598 www.nucrf.ru
86 LLC "Argos SPb"196191, St. Petersburg, pl., Constitution, d.7 lit. A, room 109-H7810447985 www.argos-nalog.ru
87 OOO "Company" Mekhatronika "460009, Orenburg, st. Zwillinga, 1025610069482 http://www.mtron.ru/
88 OOO Evrika432017, Ulyanovsk, st. Spasskaya, 5, office 697326020252 www.evrica73.ru
89 KNOW" The educational center Meson"160009, Vologda, st. Chekhov, d.263525086839 0
90 LLC "Informzaschita"394029, Voronezh, st. Leningradskaya, 1343662097504 www.2410000.ru
91 LLC "SZTLS"197183, St. Petersburg, st. Dibunovskaya, 50, office 2197801219478 www.sztls.ru
92 Information Security Center LLC656052, Barnaul, st. Severo-Zapadnaya, 1592225100262 www.secret-net.ru
93 LLC "UC "SOYUZ"127006, Moscow, st. Sadovo-Triumfalnaya, 18, room I, com. 17710963520 www.ucsouz.ru
94 LLC "Solar"620137, Ekaterenburg, st. Vilonova 6, 2496670241877 0
95 LLC "Regional Certification Center"400137, Volgograd, boulevard of the 10th anniversary of the Victory, 17 B3443084990 0
96 OOO "Severstal-infocom"162602, Cherepovets, st. Lenina, 123A3528007105 0
97 LLC "Falcon Plus"163002, Arkhangelsk, st. Velskaya, 12901063507 www.falconplus.ru
98 LLC "Ilim Center"660055, Krasnoyarsk, st. Cosmonaut Bykovsky 112465294396 0
99 BU UR "Resource Information Center of the Udmutra Republic"426069, Izhevsk, st. 7th Podlesnaya, 241833046026 www.ricudm.ru
100 CJSC "SIBERIA"173021, Veliky Novgorod, st. Nekhinskaya, 615321149717 www.siberiya.net
101 OOO "Nebo"420074, Kazan, st. Petersburg, d.521655233505 www.nebopro.ru
102 LLC "NPF "ISB"634034, Tomsk, Lenin Ave., 287017091200 www.npf-isb.ru
103 LLC "Alfa-service"125375, Moscow, st. Tverskaya, 77735513121 www.4trust.ru
104 CJSC "Taxnet-service"420021, Kazan, st. Kayum Nasyri, 281655109956 0
105 JSC "Energy Systems and Communications"115114, Moscow, 1st Kozhevnichesky lane, 6, building 1, room 14A7709364346 0
106 LLC "SISLINK"125493, Moscow, st. Avangardnaya, 37743801719 www.cislink.com
107 OOO "ZZI "GRIF"152914, Rybinsk, Pobedy boulevard, 1776100814123 www.czi-grif.ru
108 Eastern Communications LLC677005, Yakutsk, st. Stadukhina, d.63/11435302087 0
109 LLC "NTSsoft"620062, Ekaterenburg, st. Chebysheva, 46670237020 www.ntssoft.ru
110 LLC "Certificate Center" Belinfonalog "308007, Belgorod, st. Michurina, 48 B3123304163 http://www.belinfonalog.ru/
111 OOO "Index PK"119002, Moscow, Plotnikov per., 19/38, building 27704882182 0
112 LLC "ETP GPB"117342, Moscow, Miklukho-Maklaya 407724514910 https://etpgpb.ru
113 CJSC "Information Center"127349, Moscow, Altufevskoe highway, 37, bldg. 17701553038 0
114 LLC "Business Studio"347740, Rostov, st. Harvest, d. 77, apt. 26111984819 0
115 LLC "System Group Rus"115088, Moscow, Yuzhnoportovy proezd, 18, building 17723749362 http://systemservice-tsd.ru/
116 LLC "Electronic Communications"115280, Moscow, Leninskaya Sloboda, 26 room 829715218298
117 Fintender-Crypto LLC656056, Barnaul, Maxim Gorky, 292225129102 www.ft-crypto.ru
118 LLC "MASCOM-Techline"680038, Khabarovsk, st. Yashina, 402722050371 www.mascom-it.ru
119 OOO "Befit EDO"105203, Moscow, st. Lower Pervomayskaya 467719443460 www.bifit.com

An economic entity interacts with a wide range of persons, both individuals and legal entities. However, all of them can be at a considerable distance from each other. At the same time, exchanging paper documents is quite problematic and requires a certain amount of time. Currently, an electronic document management system comes to the aid of business, which significantly speeds up all business processes.

The electronic document management system is an exchange of documents between the parties in the form of electronic files. Today, almost any specialized accounting or personnel program allows you to create documents in electronic format, which is recognized as standard by the provisions of the laws.

But it is impossible to simply send a form created in this way and at the same time hope that legal relations between the parties cannot arise on the basis of it. To give these documents legal force, it is necessary that they be signed by a special EDS.

The electronic document management system includes two levels - it can be built within one company, or go beyond it and be carried out between third-party organizations. These levels can be built separately from each other, or grouped into one single system.

When the management of the enterprise decides to use the document management system within the business entity itself, it should be ready to purchase specialized equipment (server, equipment for building a network, etc.) and software(EDO platform).

Attention! When it is necessary to create an EDI between business entities, in addition to the above, an electronic document management operator must be present in the system. According to the legislation, he is responsible for storing, receiving and transmitting documents, as well as verifying the use by companies of the corresponding EDS.

For example, at present, such an operator can be attributed to "diadoc electronic document management". Electronic forms that are exchanged by companies when using this operator are legally significant when each subject of these legal relations has put his signature on the document.

With whom you can exchange electronic documents

Electronic document management can be carried out depending on the level: within the company - between persons working at the enterprise, external document management - with business partners, various government bodies, citizens, intermediaries in the provision of information. Also, the exchange of documents can be carried out with providers, domain name registrars.

There are no criteria established by law with whom it is possible to exchange electronic documentation and with whom not. The main thing is that the participant of the workflow should have it, with the help of which he can be identified in the system.

Advantages and disadvantages of EDI

Main advantages

The main advantages of the electronic forms exchange system in comparison with paper forms are the following:

  • The ability to streamline the office work system - each document in the EDI system has a unique number, so it cannot be re-assigned to another document.
  • The ability to constantly track each stage of the electronic form's journey - this can be done at any convenient time. The document cannot be lost, damaged, deleted. Since any document in the system can be restored after deletion.
  • Document transfer speed - paper document it is necessary either personally or through intermediaries to transfer it to the recipient, which requires the expenditure of money, time, etc. The electronic document arrives to its recipient instantly.
  • Possibility of different versions - the system is periodically updated, but at the same time each configuration is preserved, which allows you to use different versions if necessary.
  • The system allows you to work remotely around the clock - this system allows you to work with documents remotely from any part of the world at any time.
  • The ability to organize planning in the system - since each document is created, received, processed on certain dates and times, they can be planned.
  • Convenient search required documents- since the system is ordered, it is easy to organize a search for certain words and phrases in it.
  • Ability to save paper electronic format document eliminates the use of paper, and this allows you to save it.

Main disadvantages

Despite the fact that electronic document management programs provide great opportunities for working with documents, they also have some disadvantages:

  • Significant costs for the acquisition and implementation of the software package, which, depending on the number of users, can be 100 thousand rubles or more;
  • After purchasing the system, it takes a long time to set up and implement it;
  • It is necessary to train all users who will continue to work with the system.
  • Ensure system security - define user rights to access documents, implement protection against intrusion from outside.
  • The company needs to have an administrator on staff who will monitor the functioning of the system and solve problems in time;
  • To keep your data safe, be sure to back up your entire database regularly;
  • If partners do not use EDI, they will have to combine electronic circulation and paper circulation.

Functionality of electronic document management


Each system should provide the ability to perform several actions:

  • Perform actions with any documents - create, register, process, coordinate, control execution, etc.
  • Determine the document flow within the company - determine the routes of movement of documents, set access rights to them for different users, give rights to several users to work with the same document.
  • Create an archive of documents with the ability to search in it.

When introducing EDI, the user should receive all the same opportunities that he would have if using paper forms.

The most advanced systems available on the market offer the following features:

  • Registration in the system of all documents - incoming, outgoing, internal, determination of their further processing path;
  • Ensuring uniform rules for processing documents in each division of the company;
  • Provide the opportunity to work with each document both to a single employee and to a group;
  • Perform access control both between individual employees and between departments;
  • Use uniform standard forms for all documents;
  • To control that the execution and approval of the document will occur within a strictly established period;
  • Produce formation different kind reports on the use and movement of documents;
  • Maintain archives of documents and record the date and name of employees who requested access to them.

Is it possible to combine electronic document management with paper

After the introduction of electronic document management in an organization, it will still not be possible to immediately get away from documents in paper form.

There are several reasons for this:

  • Some partners do not use the EDI system;
  • The organization has many paper documents that are currently in use.

There are several significant differences in working with paper and electronic documents. The paper document must first be printed and then submitted for signature. At the same time, an electronic document can be sent to the addressee using the EDI system. Paper accounting documents can be lost in the mail during shipment, while the delivery of an electronic document is monitored by the system.

One of the main differences in these two types of documents is their storage. Documents in electronic form can be immediately uploaded to the system, and other employees can immediately work with them.

For paper documents, in any case, you need to create an archive where they will all be stored in an orderly manner. In addition, any form on paper that has entered the organization must be scanned and uploaded to the system so that everyone can work with it.

Thus, if an organization has implemented electronic document management, then all work with papers must be carried out electronically. If a paper document arrives, then only the employee who received it (for example, a secretary) should see it, and everyone else should work with a scanned copy.

Attention! With a counterparty who does not have an EDI, you will have to exchange documents in paper form. However, the operator makes it possible to send an electronic document to e-mail in the form of a special link. To open it and sign the form, you will need an EDS.

Operators of electronic document management

Currently on the market are various systems and operators of electronic document management. Each of them has its own advantages and disadvantages.

System Peculiarities Price
Case One of the largest programs providing EDI. Offers great functionality with ease of use 11 - 13.5 thousand rubles. for each job
Logics Can be applied to organizations of various sizes. Easy to learn, can be customized for a specific user. 4.9 - 5.9 thousand rubles for each job
Euphrates It is one of the most advanced EDI systems. Offers an easy-to-learn interface and its own database management system. 5 t. rub. per seat when deployed on own equipment, 10 t. rub. per seat when deployed on vendor equipment.
1C:Archive Easily interacts with any 1C systems. Can produce overcast graphic, sound, video files. 12 - 57 thousand rubles. for the whole set.
DIRECTUM This is the most optimal choice for small and medium businesses. Allows you to combine paper and electronic document management. 7 t. rub. - 2 million rubles. for the right to use
OPTIMA-WorkFlow A new player in the EDI systems market. It has several unique features, is actively developed and modified. 55 - 75 thousand rubles. for the right to use

The most popular EDI operators. They formed a roaming center that allows you to exchange documents between users different systems:

Operator Peculiarities Price
diadoc electronic document management Document management system from a major developer of Internet services SKB Kontur. Allows you to exchange documents both between contractors and within the company. Outgoing documents from 9 rubles. Incoming documents are free.
Sfera (Korus Consulting) Developer of Internet services for business. This system use large retail chains(Auchan, Magnet, Leroy Merlin, etc.) Outgoing documents from 8.26 rubles. Incoming documents free of charge
Tensor Developer of a program for the transmission of VLSI reporting. Exchange is possible both between partners and within the organization. Payment is made for packages every quarter. From 6 tr. per package (paid quarterly)
Taxcom The development company specializes in the implementation of EDI systems. Automatic work with programs 1C. From 1800 rubles for a package of 150 documents. Incoming documents are free.

Interaction of an electronic document with other programs (1s and others)

When an electronic document management system is built into an already existing structure of an organization, it should easily interact with other existing applications. For example, it should easily work with various accounting documents - invoices, acts, invoices, invoices, etc.

During its interaction, the system must work consistently and use the same data. Therefore, it is very important that the selected system can use directories that already exist in the enterprise and are used by other applications, and, if necessary, can update them.

It is also very important that the system can work with various sources of data from outside - e-mail, various sites and platforms, etc.

When a decision is made - which system to implement in an organization, first of all, you need to pay attention to the support of existing programs.

Attention! As a rule, the most popular, and therefore actively developing systems already include modules that support the most popular corporate solutions - Sail, 1C, Oracle, etc.

For example, the 1C program has the ability to send or receive various accounting and tax documents directly from it, while signing them with a qualified EDS.

On this moment in the territory Russian Federation 94 EDI operators work legally

On electronic document management since the introduction of this concept in everyday life only the lazy did not write. The principle of working with electronic documents and the degree of responsibility of EDI operators, who take responsibility for the exchange of confidential information and data of commercial interest, were repeatedly explained.

I remember that we even counted how many operators of electronic document management are listed in the official register of the Federal Tax Service, along the way explaining why everyone cannot deal with document management in this format.

However, it's time to talk about how to choose your EDI operator and what to look for when studying the conditions offered to you.

Face growth!

According to statistics, every quarter the number of entrepreneurs and companies that prefer to exchange electronic documents, rather than their paper counterparts, grows by one and a half times. Naturally, it is simply not possible for one operator to satisfy the growing needs. Currently, 94 operators are legally operating in Russia. They are included in the register of tax authorities and operate legally.

The choice becomes a problem for a potential client. Indeed, it is not easy to navigate in such a number of providers of a popular service.

Specialists who have been carefully observing the development of this market segment for a long time note that the most right choice EDI operator can be made based on seven main criteria, which we will consider below.

Client application and its features

When choosing a suitable operator, familiarize yourself with the possibilities of the client offer offered by it, a kind of analogue Email. You should be able to:

  • Exchange any type of formalized and non-formalized electronic documents.
  • Familiarize yourself with the contents of documents in the interface without uploading to other applications.
  • Approve documents with the signatures of several employees or refuse to sign.
  • Print documents with the stamp of the operator.
  • Archive the documentation to a personal PC or to an electronic archive along with the entire set of related technological documents generated during the transfer.
  • Cancel previously entered data or completely withdraw the document.
  • Facilitate the search for the desired document in the archive.
  • Do several things at the same time.

Each of the points is of key importance for further productive and comfortable work, because without them you will not be able to solve even the most simple tasks electronic document management.

As a nice addition, you can offer:

  1. Ability to coordinate documents within the organization.
  2. Automatic search for counterparties and invitations to exchange electronic documents.
  3. Operational transfer separate documents and packages to the Internal Revenue Service as needed.

Integration with accounting systems

The web interface is only useful when working with small amounts of documentation. However, when it comes to electronic document management, which implies a large and regular flow of data, users should be able to integrate an EDI system into their accounting system. Before choosing an EDI operator, it would be nice to know how he solves this problem.

If his system is integrated with accounting systems, then you will not have problems with any amount of workflow.

It is even better if your operator cooperates with the developer of the accounting system used and others.

Integration is possible even if you use a non-standard accounting system. True, in this case, it is produced by means of the API provided by the operator.

Be sure to check how responsive the technical support service of your chosen operator is. It will depend on the efficiency of eliminating various kinds of misunderstandings. The more communication options, the better.

The number of organizations and individual entrepreneurs, which, quarterly, increases one and a half times (you can read about the technology and the rules for exchanging documents in the articles "" and ""). Along with demand, supply is also growing: today there are 94 electronic document management operators (EDF) in the register of the Federal Tax Service. With such a wealth of choice, it is not easy to find someone who can implement exactly your tasks. We will highlight several criteria that you can rely on to select a reliable EDI service provider.

1. Functionality of the client application

The first thing you need to pay attention to is the client application. Most client applications are analogous to email (web service, desktop application, or mobile app). Make sure the system allows you to:

  • send and receive all types of formalized and non-formalized electronic documents;
  • view documents in the interface without uploading to other applications;
  • put the signature of several employees on documents, as well as refuse to sign;
  • print documents with the stamp of the operator;
  • save the document to a computer or to an electronic archive along with technological documents generated during transmission;
  • cancel and revoke the document;
  • easily and quickly find documents in the archive;
  • perform mass actions (for example, sign a large number of documents).

If the system "does not know how" to do this, then it will not be able to implement even the necessary minimum of EDI tasks. Additional, but quite important advantages of the service:

  • coordination of documents within the company;
  • search for counterparties, sending out invitations for the exchange of electronic documents;
  • transfer of electronic documents to the Federal Tax Service upon request (see "").

2. Possibilities of integration with accounting systems

To work with a large volume of electronic documents, using the web interface is inconvenient. In this case, it is optimal to integrate the EDI system into the company's accounting system. Find out what integration options an operator has.

Plus for him - integration solutions with the most common accounting systems: 1C, SAP, Oracle, Docsvision, Directum, Parus and others. It is doubly good if he has established partnerships with the developers of these products, and they work together in the implementation of the EDI project.

If you are using a custom configuration accounting system or a proprietary system, then the integration is performed by means of the API provided by the operator.

It is important that the operator has converters that can convert the client's data into files of the required format and, on the contrary, convert the data from the EDI system into a format that can be processed information system client.

Both during the implementation of the EDI system and later on, you will need the help of the operator’s specialists more than once, so find out if he has a technical support service and how it works. Please note, local phone number is listed or free federal; are there any other ways to get advice, for example, through the website, mail, skype, etc. High-quality technical support is an important factor when choosing an operator.

3. Number of counterparties ready for EDI

The more your counterparties are involved in EDI, the more tangible results you will get from it (for the purposes and results of EDI implementation, see "" and ""). But do not rely only on the number of registered users announced by the operator. To find out which of the counterparties registered in his system is really ready to start the exchange of electronic documents, send invitations through it. Focus on those who agreed. Therefore, the function of inviting counterparties in the operator's EDI system is an additional argument in his favor.

4. Experience

Enterprises from different sectors of the economy have their own document management features. Make sure that the operator has experience in the required or related industry, study case studies and customer reviews. Be persistent in obtaining detailed information, do not be guided only by customer logos on the operator's website.

5. Willingness to conclude an SLA

Offer the operator to conclude an SLA - an agreement on the level of service provision. His consent or refusal will show you whether he is ready to guarantee a quality service. In some companies, the exchange of documents with counterparties is closely related to production processes. It is important for them to receive timely warnings about preventive maintenance, emergencies, and the timing of system recovery. The operator must ensure this, and this is fixed in the SLA. If he refuses the agreement, then he is not ready to guarantee such a level of service.

6. Related service

It is convenient when the operator, in addition to EDI, also provides a reporting service to regulatory authorities. Then, to answer the IFTS requirement, you just need to select required documents in the system, and the inventory will be generated automatically. Thus, you save time on searching in the archive and filling out the inventory.

7. Roaming

Some of your counterparties will most likely turn out to be clients of another operator. This is not a problem for EDI between you if the operators work in roaming (see, for example, ""). Make sure your potential carrier is ready to provide this service. To do this, it is enough to send and receive through the system web interface the main types of documents that you exchange with the counterparty and see if the result suits you.

Other criteria

In conclusion, we recall that the legal significant documents contain important business information. Therefore, ask the EDF operator for an opinion of an independent audit company about the level of its information security.

Also, the advantages of the operator include a developed branch or affiliate network. This will allow your even geographically distant counterparties to quickly get the help of specialists if necessary.

If the operator you chose did not live up to expectations, you should not give up and put an end to plans to switch to EDI. It is necessary to take into account the existing, albeit sad, experience, and with this new knowledge, select the next operator and start working with him.

Made changes to tax code RF, which allowed Russian organizations exchange invoices electronically. The process of exchanging electronic invoices is approved in the "Procedure for issuing and receiving invoices in electronic form via telecommunication channels using an enhanced qualified electronic signature". A separate Procedure for Submitting Documents for TMS describes in detail how to submit electronic invoices to the Federal Tax Service upon request.

Both documents clearly stipulate that electronic invoices must be signed with an electronic signature and transmitted only through an electronic document management operator. Otherwise, the electronic invoice has no legal force, it cannot be used to obtain a VAT deduction, and also be used to protect the interests of the organization in court.

So who are they - electronic document management operators?

In the legislative acts of the Russian Federation, electronic document management operators are defined as "organizations providing services for the exchange of open and confidential information via telecommunication channels as part of the electronic document management of invoices between the seller and the buyer."

Translated into a simpler language, this means that electronic document management operators are commercial companies, which provide businesses with the ability to exchange electronic invoices and other documents on a competitive basis. They provide for this, firstly, the technical possibility, secondly, the security of the transmitted information, thirdly, the legal significance of invoices, and fourthly, technical support for users when working with electronic documents.

Connect to Diadoc

In Diadoc, all incoming documents are free, regardless of how you work in the system:

Which companies can be operators of electronic document management?

A company that provides electronic document exchange services must:

  • be able to interact with the tax authorities, both technically and organizational aspects;
  • have the appropriate licenses to work with electronic signature certificates and means of cryptographic information protection;
  • have the resources to regularly tune and refine systems in a rapidly changing environment.

Now these requirements are best met by companies providing Russian business services electronic reporting to regulatory authorities (FTS, PFR, Rosstat, FSS), since technologically they are the closest to electronic document management between companies.

Why can't the Federal Tax Service or another government agency act as an electronic document management operator?

Providing technical capabilities for electronic document management is a significant cost. In the event that a government agency acts as an EDF operator, these will be budget resources. In addition, the staff of the department will need to recruit a huge number of new specialists and train them. Given that the problem of reducing the number of civil servants is acute in Russia, all this seems difficult to implement.

Commercial enterprises provide their services on a competitive basis. Therefore, they are interested in the quality of service, the development of the functionality of systems, the loyalty of their customers, and provide them with support and assistance.

In addition, in the event of disputes when submitting documents to the tax authorities, it is the operator that acts as a third independent party. If the operator is, for example, the Federal Tax Service, how to ensure independence and objectivity?

Can exchanging companies themselves act as operators of electronic document management?

Electronic document exchange services are the same service as, for example, telephone communication. When a company wants to provide its office with a telephone connection, it turns to specialists in this field - a telephone operator. The logic is simple: in order to provide a service at the proper level, it is necessary that this type activity was profile for the company. Especially considering that we are talking not only about providing for their own needs, but also about servicing contractors. As mentioned above, providing an EDI service is a business that requires significant technical, financial and professional resources.

In order to switch to a legally significant electronic document management through the operator, the company needs to sign only one agreement on the exchange of electronic documents - between it and the operator. In the case of independent organization of document flow, everything will be different. So, if five companies exchange electronic documents, then they need to sign 10 agreements among themselves.

At the same time, it is necessary to ensure compatibility internal systems, uninterrupted operation corresponding to technical support etc.

On the functions of electronic document management operators.