Journal of inspection and verification of primary fire extinguishing equipment. Standard form of the register of primary fire extinguishing equipment at the enterprise - sample filling and form
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The fire extinguisher register is important document, which is checked by the fire department during fire inspections in small and large organizations. Unfortunately, the greatest demand for this document appeared after the tragedy in Kemerovo on March 25, 2018. It is very sad that the Russian “until the thunder breaks out” worked here.
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In most companies, a fire extinguisher is the main means of containment of emerging fires and fires. And they can happen unexpectedly, at any moment. And for documentary confirmation of the readiness to fight the fire, a register of fire extinguishers is compiled. The document is needed to streamline information and be able to control the acquisition, reloading and other nuances that relate to the storage and operation of fire fighting equipment.
Who fills out
The head of the organization and the heads of the company's departments, if any, are directly responsible for the timely completion and maintenance of the journal. However, in practice, these employees have so many responsibilities that are urgent.
So, almost any employee (with the appropriate education) can fill out the journal and be responsible for fire safety in the organization. In this case, it is important for the head to sign an order or order on the appointment of such a person from the employees of his organization, or he will have to fill everything out himself.
Journal elements
The document consists of a cover and separate sheets, which are called operational passports for each fire extinguisher. It is more convenient to have the magazine horizontally. It is usually printed on standard A4 sheets.
The name of the organization is indicated on the cover (top), in the middle - the name of the document itself. In the lower right part of the cover - the start date and end date of the magazine. Moreover, the latter is indicated at the last check or when a new one is started. From the very beginning of filling out the document, the end date is rarely set. Thus, it is a document that may not have a specific end date on the date of the inspection.
Important! After the cover, separate operational passports of fire extinguishers are included in the magazine, which are listed on the balance sheet of the organization and are physically present in a particular unit.
A separate sheet of the journal is represented by columns identical for all fire extinguishers, which should contain information about:
- Product manufacturer. Here it is enough to indicate the name of the organization, but the indication of address data is also welcome.
- Number assigned to the fire extinguisher. Each of them has its own operational passport. Even if the rest of the information in them is the same, they will differ precisely in the assigned number.
- The date the fire extinguisher was put into service.
- Factory number. These data can be obtained from the passport for each specific product. For example, MIG OP-4(3)-ABSE.
- Installation location. Here it is enough to indicate the number or name of the room in which the fire extinguisher is actually contained.
- Manufacturing date. This information is necessary for the timely replacement of content.
- The type and brand of the product being described.
- Brand and concentration of charged OTV. In most cases, it's a vexon.
Separate lines are provided for all these items, but they are not presented in the form of a table. tabular part- at the end of the operating certificate. It includes:
- When and what type of maintenance was carried out on the fire extinguisher. This may be inspection during commissioning, replacement of contents, etc.
- Appearance and condition of equipment components.
- Mass. The object is weighed in its entirety, including the filler.
- If a pressure indicator is installed on the fire extinguisher, then the indicators on it.
- If the equipment is mobile, what condition is the running gear in? With a stationary type of fire extinguishers, this column indicates the absence.
- What measures were taken to eliminate possible shortcomings.
- Full name, position and signature of the employee who is responsible in the organization for fire safety and maintenance of equipment in working condition.
One line should reveal the essence of carrying out one technological service. It may also contain information about recharging fire extinguishers. But for this, it is better to have a special document for testing and recharging fire extinguishers, and put only links from it in the logbook (in the "Elimination of deficiencies" column).
How many fire extinguishers do you need
When initially equipping fire extinguishing equipment, the manager must take into account the standards that were developed specifically to reduce the fire hazard in a particular organization. It is necessary to take into account the level of danger in a particular situation. Premises (everything except commercial buildings) are divided into levels: A, B, C, D and D. E - the lowest fire hazard. A - respectively, the highest.
The level of fire hazard depends on:
- The materials from which the structure was erected (as well as insulated, etc.)
- Building plans, floors.
- The presence or absence of explosive substances (even temporary).
The calculation of the number of fire extinguishers must be made based on the area of the room or rooms that are used by the organization. In most cases, offices for no more than a dozen people need one standard model fire extinguisher. In this case, the fire extinguisher register will consist only of a cover and one passport of fire fighting equipment.
Types of fire extinguishers
The design of the fire extinguisher is also of paramount importance. Distinguish:
- Air-foam devices. They are filled with foam.
- Water. Their filler is carbon dioxide.
- Gas fire extinguishers. They are filled with refrigerant at the factory.
- Powder.
- Mixed type.
Moreover, there are portable models, whose maximum weight is 20 kg, and there are mobile ones with a powerful chassis. Their weight can reach 4 centners. According to the regulations, the maximum distance that a fire extinguisher and a likely source of fire can separate is 20 meters. Accordingly, between the two placements of funds fire safety- 40 meters. The scheme of accommodation standards with the type of equipment taken into account is placed in the first appendix to the PPR No. 390.
Requirements
The one who fills out the fire extinguisher register, in without fail must pass a fire drill. This can be done in a specialized institution or in the organization itself, if there is a fire safety instructor. This is called fire-technical minimum courses.
Before commissioning, all fire extinguishers must be tested in accordance with clause 4.3.5 of SP 9.13130.2009.
Fire extinguishers should not interfere with the possible evacuation of people from the premises. They shouldn't interfere either. technological processes taking place in the enterprise. Their close location with heating devices is unacceptable.
Primary fire extinguishing equipment must always have its own passport. From the latter, it is better to take information about the brand, type of fire extinguisher and its other technical characteristics and transfer it to the fire extinguisher register.
Is it necessary to have such a form?
The register of fire extinguishers, in accordance with existing legislation (specifically, paragraph 478 of the Fire Regulations, adopted by Government Decree No. 390 of April 25, 2012), can be drawn up in a free (arbitrary) form. However, the laws clearly spell out the requirements that it must comply with. The form available for download contains just everything you need to comply with these requirements: the details of the organization, the timing of inspections of each fire extinguisher, etc.
Thus, despite the fact that the given form is not unified, its use will be optimal in any of the organizations, since it contains and spells out all the fundamental important points, which are paid attention to by inspections from regulatory organizations during inspections.
Fire extinguisher installation algorithm
After the responsible manager acquires a primary fire extinguishing agent in the form of a fire extinguisher, he must conduct its initial inspection, describe it in the fire extinguisher register, and then install it.
The initial inspection includes:
- Removal of pressure gauge readings (if any).
- External inspection for damage, chips and other defects.
- Assessment of the condition of the outer coating of the cylinder.
- Control over the legibility of the text in the instructions attached to the equipment.
- Close visual inspection nozzle, nuts and other elements for damage.
- Tracking the mass of the balloon filler (if possible).
- Inspection of the integrity of the seal, the presence of a factory stamp on the product.
It is important to keep in mind that the purchased equipment for extinguishing fires must correspond to the area of the premises of the enterprise, their specific work, volumes.
Periodicity
During its lifetime, each fire extinguisher must first undergo an inspection for commissioning, then three types of checks are waiting for it:
- Full. Usually they are held at the initiative of the head, by a separate order.
- Planned annual. External inspection, inspection of hikes, check for possible leakage, remove products with a low pressure in cylinders or with a fifth service life. Sometimes, if necessary, selective opening of powder products (at least 3% of the total) is carried out for the condition of the filters, the composition of the OTV (dispersion, the presence of lumps and the ability to destroy them, moisture content, flowability). If the requirements regarding these parameters are not met, then the entire batch of fire extinguishers of this period is changed throughout the enterprise.
- Scheduled quarterly. They are relevant only for large manufacturing enterprises or organizations whose premises have a fire hazard class A or B. Nothing serious here: visual inspection, inspection of the installation site.
Important point! The date of the last check is noted not only in the log, but also on the fire extinguisher itself.
To do this, tags are attached to them. If the equipment is carbon dioxide or powder, then, in addition to this information, the mass of the charge and the cylinder must be on the tag. Each equipment must be accompanied by an instruction manual. She will tell you which of the fire extinguishers needs to be checked. For example, the service life of OPAN-50M brand fire extinguishers is 10 years. But this does not mean that they do not need to be checked every year.
Recharge
In order for the internal contents of the equipment to always be in order and the correct information always appeared in the fire extinguisher register, fire extinguishers must be periodically recharged. It even starts separate document- a log of tests and reloading fire extinguishers.
The duration of this recharge will depend on the type of substance filling the device. For water fire extinguishers, the recharge rate is once a year, as for foam ones. Even if water with specialized additives is used, this rule always applies.
Recharging firefighting equipment every year is quite a hassle. If the manager (or responsible for fire safety) is not satisfied with this situation, then it is necessary to purchase carbon dioxide, powder fire extinguishers or equipment with freon for the safety of their premises.
In these three cases, fire extinguishers will have to be recharged no more than once every 5 years. However, it is necessary to monitor their condition and make notes about checks in the register of fire extinguishers with the same frequency - once a year.
Obviously, putting out the fire is the job of specialists: the fire service, which comes on call. But there is always a chance to localize the fire at the very beginning - for this, primary fire extinguishing agents are used. In addition to the obvious - a fire extinguisher - these include fire shields equipped with:
- crowbar;
- gaff;
- bucket;
- a set for cutting electrical wires;
- shovels (bayonet and shovel);
- water storage tanks;
- other items that allow you to localize the fire immediately after ignition.
The number and type of fire extinguishers and other items that must be available is determined depending on the fire hazard category established for the premises.
All PSPs, completed in accordance with the requirements, must be accounted for in a local document - below you can download a sample register of primary fire extinguishing equipment.
Filling rules
The form of the register of primary fire extinguishing equipment of this document is designated by the Rules of the fire regime in the Russian Federation as arbitrary - but there are recommendations from experts. Usually the document contains:
- brand of fire extinguisher, its number, date of putting it into operation, place of its installation;
- dates (inspection, maintenance, check, recharge);
- position, full name, signature responsible person.
The form of the register of primary fire extinguishing equipment
We invite you to download the register of primary fire extinguishing equipment for free - you will only have to enter in the empty columns all the fire extinguishers at your disposal, as well as the dates of recharging.
How to fill out a journal
The table is simple enough to fill out. Simply enter information about fire extinguishers and other PSPs in the appropriate boxes.
Step 1. In the header, indicate information about the organization, and also put the date when you started keeping a journal.
Step 2. In the first column of the table, indicate the serial number of the entry.
Step 3. Information for filling in the next three cells (name, scope, serial number and date of manufacture) can be found on the label.
Step 4. The last three cells of the record are filled in as needed, that is, when the PSP is recharged. In the penultimate cell, you can specify the planned date. And in the note - for example, the organization that did the recharge, or the warranty period, if it was issued.
Sample register of fire extinguishing equipment
Responsibility for maintaining
According to the already mentioned Rules, the manager is responsible for everything related to the availability and serviceability of fire extinguishers, including the establishment of a fire regime in general. However, by issuing a special order, the manager can prescribe all fire regulations, as well as delegate the authority to acquire, test and repair one of the employees.
During the inspection, the inspector of the State Fire Supervision (GPN) will ask you to present all the documentation that belongs to his department, including the PSP Journal. The absence of this document is a typical gross violation of the law.
Checking fire fighting equipment
The frequency of checking and recharging fire extinguishers depends on the type of extinguishing agent used: it can be water, foam, powder, freon and carbon dioxide. During the inspections, the following tests are carried out:
- indicator and pressure regulator;
- nodes for strength, name of the organization;
- chassis (if the fire extinguisher is mobile).
In addition, the complete set of the fire shield is checked for compliance with the inventory.
Shelf life
The terms are not defined by law, however, by analogy with documents on accounting for fire briefings, it is recommended that this fully completed document be stored for 1 year with the responsible person and 10 years in the archive of the organization.
05.09.2019
When implementing comprehensive measures in the field of labor protection, as well as preventing fires and fires at industrial complexes, there is a need to maintain documentary records of the equipment that is used to implement measures to extinguish fires.
Such an obligation is present on the part of the employer and is determined by the norms of federal legislation.
Also, when carrying out inspections, inspecting bodies and departments analyze the correctness of filling out the documentation and taking into account information about the availability and good condition of primary fire extinguishing equipment.
In case of violations, both in the maintenance of documentation and in the very condition of the primary extinguishing agents, an administrative fine is imposed on the organization.
What document records the provision of fire protection items?
Keeping a record of fire extinguishing equipment is a direct responsibility of both the employer and the responsible labor protection services, and ensures high level monitoring the status of such items.
Primary funds are used when negative factors appear in the form of abnormal or emergencies, ignitions and fires and must be in good condition, as well as in the required quantity.
Therefore, the availability of a document that records such data is the responsibility of a fire extinguishing specialist.
At the same time, this act is internal normative document and subject to strict accounting and permanent storage in the archive for 10 years from the date of complete filling.
A special procedure for storing journals is present in institutions that interact with dangerous, harmful, chemical and combustible substances in their work - at such enterprises this act is stored for at least 75 years.
Accounting and monitoring the state of primary fire extinguishing equipment allows them to be used in a timely manner in the event of a fire, thereby reducing the risk of harm to the health and life of personnel and reducing damage to the elements of the production complex before the arrival of specialized public services. Therefore, keeping a journal is necessary in the interests of the employer himself.
Who fills out?
The filling of the register of accounting and registration of primary funds is carried out by a responsible specialist who monitors and implements the fire regime in the institution.
Such executive may be appointed from among the employees of the enterprise and carry out activities on the basis of combination or part-time work, in addition to the main labor activity.
Also, the head himself can be appointed such a person with a small number of staff.
With a sufficient number, which, according to the law, exceeds 50 people, it is necessary to allocate a separate staff unit, V official duties which will include ensuring the fire-fighting regime and compliance with the norms and rules of labor protection.
In addition, this specialist should have the skills and knowledge in the field of organizing relevant activities and implementing documentation support its activities.
To do this, he is sent to undergo appropriate training on the basis of a specialized educational institution, where, based on the results of the course and the final certification, he receives a certificate of the established form, which allows him to carry out activities in the field of fire safety.
What form should be used?
The form of the journal must comply with the recommendations and norms of federal and industry legislation, which establish uniform standards for filling out a document.
At the same time, when compiling this journal, a specialist must also take into account the rules and standards of GOST in the field of document management, as well as the procedure for compiling documents at the enterprise itself.
This act is a local internal document of the organization, which has legal force throughout its territory.
The legislator does not establish a single rigid form of this journal, therefore, a specialist can be guided by standard forms of journals from other industries with the obligatory reflection of information on the subject of the document.
Rules of maintenance and registration
The responsible official in carrying out his activities must be guided by the following rules for filling out:
- Completeness and relevance of information. When primary extinguishing agents fail, it is the responsibility of the specialist to reflect this fact in the journal and initiate preventive maintenance and repair or the acquisition of a new agent.
- Correctness of filling and accounting of all data. The journal is filled in in accordance with the data that the specialist is either provided by the heads of regular divisions or self-registration of fire extinguishing equipment, however, to complete the picture, it is necessary to constantly monitor the condition of all primary items.
- The timeliness of the reflection of information is necessary to draw up an up-to-date picture general condition fire safety equipment and timely monitoring of their condition.
How to conduct - the order of filling
When compiling a journal, the following information must be entered:
Download free form and sample filling
Download the form of the register of primary fire extinguishing equipment at the enterprise -.
Download an example of filling - word.
The following logs must also be kept for fire extinguishers:
Useful video
A sample log for accounting for fire extinguishers and the rules for filling it out can be viewed in this video:
The log book must be kept in the premises where the organization is located. It is a special, legally approved form of calculation and regulation of the functionality of funds. The document is filled out in accordance with established standards. In order not to encounter such problems, you should find and view a sample of filling out a fire extinguisher register. Fire Supervision is a competent state body engaged in inspections of enterprises.
The register of primary fire extinguishing means approves the availability special equipment. The main device required in production is a fire extinguisher. Its appearance, size, technical features are selected depending on the premises, working conditions, the specifics of the enterprise, climatic conditions and the like. But besides it are installed:
- boxes with loose materials;
- vessels with water;
- shovels, axes;
- nightmare.
Filling out the log Maintenance fire extinguishers are the responsibility of management personnel. Although the form of filling is specified as arbitrary, there are problems with members of the PB about this. It is better to fill in according to the rules below. Then employees of state bodies, most likely, will not have claims.
Keeping a register of fire extinguishers is mandatory in every organization
The regulatory framework and some aspects of the activities of the company and employees in the event of smoke are described in the resolution of 04/25/2012 "On the fire regime". The features of logging are described directly in section 19 in paragraph 478.
Often, enterprise managers do not use the magazine itself, but forms to account for fire extinguishers in the organization. There they indicate how many inspections were carried out over the last time period, whether there was maintenance, a change, and the like. All types of equipment, except for fire extinguishers, fit into the sections of the magazine. When checking, it is necessary to provide the fire service inspectors with equipment passports.
Who is leading
The chief is engaged in conducting according to the law. But no one forbids him to appoint a certain confidant to perform this work, which is often resorted to in practice. The specialist who is assigned new mandatory procedures must:
- know the rules of the PB;
- take courses in a special institution.
Education in a specialized institution is mandatory. After completing the course, the employee takes exams, with a successful outcome, a certificate is obtained. Only in this case the order of appointment will be valid. Job responsibilities include:
- checking fire extinguishers, filling water tanks;
- repair, if possible with the appropriate knowledge;
- recharging fire extinguishers;
- inspection, checking the functionality of devices.
The employee enters all the data received into the fire extinguisher check log. Addition to wages for the work performed is calculated according to the norms of a particular enterprise.
Filling order
How to fill in, how to correctly enter information about fire extinguishers and other devices and tools in legislative acts is not indicated. It is only written that the form is arbitrary, therefore, each head of the enterprise can write as he pleases. But in practice it turns out that this is not the case.
There are disputes regarding proper management magazine. It should be borne in mind that the norms in each region are adopted individually. It is advisable to agree on all aspects before starting the journal, ask for a sample from the employees of the territorial fire inspection in your region. This will eliminate the difficulties in communicating with the inspectors. But, in any case, even if the form is incorrect, there will be no penalty. But for the lack of documents confirming the inspection of fire safety equipment, or for the lack of entries in the journal, an administrative penalty may follow.
A special commission checks the operability of devices
The journal must contain information about what technical specifications owns the equipment installed at the enterprise, its serial numbers. Using them, inspectors can check whether the information is true, find out whether the device is suitable specifically for your enterprise. It is also necessary to mark the recharging of fire extinguishers (they are carried out by a responsible person who has completed special courses at the fire safety service, and not an ordinary worker who simply knows how to do it). Required separate column for notes in which you can write additional information. They also allocate a place for the signature of the responsible person - it is through it that, in the event of a fire, the person who was responsible for ensuring security is identified. The form in the accounting journal includes several columns:
- record number - when an employee drew attention to a certain fact;
- name of the fire extinguishing agent - if there are several identical, then the serial number or numbering must be indicated;
- the area of \u200b\u200buse is an optional item, but in production, where there are a lot of installed fire extinguishing agents, it helps a lot;
- serial number - using it, inspectors will be able to check whether the specified information is true;
- date of production - the shelf life cannot be exceeded and by date it is the easiest to calculate;
- date of registration at the enterprise - when the device was at the disposal of the company;
- date of the last recharge and subsequent scheduled - the frequency of recharge is determined depending on the typology of the device, its type;
- column for notes - here in free form information is entered for which there was no place in the previous columns;
- the signature of the responsible person is either the head of the enterprise or an appointed employee of the company.
The filling form is not all that is needed for successful management. The journal itself must be executed in compliance with certain rules. In particular, the magazine is stitched and certified with the seals of the enterprise before use. Therefore, it must be entered in the register of primary accounting documents of the company. After that:
- the thread is passed through the holes in the sheets along a special lacing;
- the ends are tied in a knot - this serves as a guarantee that no information will be lost;
- the tails are glued with a stamp to the last page (the company's seal must be put on the stamp).
Additionally, a paper strip is applied to the glued stamp. It says "Stitched, numbered and sealed." Below is the number of pages in the magazine. Additionally, it is certified by an authorized worker or the head of the company - he puts his last name and first name, position, date and signs the documentation. After that, the stamp is certified by the seal of the company, so that the largest possible part of it is on the specified information.
Sample
There is no single sample, since each head of the enterprise can use his own forms. Below is an instruction that will suit most companies. Download ready samples You can use the Internet to create an individual, optimal magazine for your company.
On title page The journal contains information about the enterprise or organization. It is indicated:
- name of LLC, year of commencement of work;
- room area.
At the bottom, information is written about when the log was started (full date) and the time it ended.
Accounting starts from the first sheet fire safety. You can calculate the number of graphs yourself. Below is a sample entry:
- log entry number: 1;
- device name: fire extinguisher;
- name specified in the operational sheet, type: OP-3;
- scope: extinguishing the fire of solid, liquid, gaseous substances cash desk A, B, C or B, C, depending on the powder;
- production number: 5444655;
- release date: 10/27/2018;
- recharge date: 02/16/2019;
- date of future inspection: 02/16/2020;
- certification by a designated employee.
Of course, you can assign additional columns if required. If there is no information for a particular item, then simply put a dash.
Fire Extinguisher Check Before Logging
Be sure to follow additional security measures before logging. This is a visual inspection and comparison of technical characteristics. Look at:
- integrity;
- serviceability of components;
- the quality of the varnish applied to the device;
- the correctness of the instructions;
- compliance with technical specifications.
The completeness of the mass is checked (for those operating from compressed gas - pressure), the quality of sealing. The color of the seal does not matter.
Logging is a must. In large enterprises where more than 3 fire extinguishers are installed, it is possible to keep several magazines at the same time.
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