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Certificate of Appreciation. Employee incentive order

Labor activity needs to be stimulated. Encouragement of an employee, supported by a significant material increase, has a positive effect on the effectiveness of his work. Of course, a bonus order needs a certain documenting. This procedure has some peculiarities that should be taken into account.

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Normative base

The procedure according to which employees are rewarded for conscientious work, part 2 of Art. 135 of the Labor Code proposes to establish, by signing a collective agreement, agreements, and adopting local regulations. At the same time, the content of the order to encourage employees must comply with regulations governing labor relations.

Indicative list of rewards for labor activity cited in Part 1 of Art. 191 TK. And in part 2 it is indicated that it is not exhaustive. Organizations are allowed to determine how to reward employees. These rules can be enshrined in:

collective agreement;
PWTR;
charter;
disciplinary position.

Among the incentives mentioned in the TC are:

Gratitude;
premium;
valuable gift;
certificate of honor;
recognition as the best in the profession.

Incentive payments in public and private organizations can be:

periodic - monthly, quarterly, annual;
one-time. They are issued on the occasion of a holiday or some important event in the life of an organization or department.

Documentation of payments subject to taxation will require the organization to develop a Regulation that regulates material incentives for employees. You will also have to accept other documents: petitions, memorandums, etc. The document must provide information required for financial statements Federal Law No. 402 of 2011.

In what cases is it required

Employee bonuses can be:

on a regular basis. The bonus will act as an integral part of the monthly salary;
for achieving certain performance targets.

In the second case, the preparation of a memorandum and the publication of a document for the award becomes mandatory.

Reasons for compiling

To stimulate employees in each organization, certain parameters are determined, sometimes depending on the specifics of its activities. As his employee, the manager in the memorandum may indicate:

demonstrated professionalism, diligence and thoroughness in the performance of the assigned work;
labor achievements;
the approach of a holiday or anniversary.

Order on bonuses for employees in 2020

Each order for the award goes through a certain procedure. Incentive payments are issued in strict sequence. Each organization has adopted the form of a document for payment, although someone may simply use the samples recommended by the State Statistics Committee. The requirements include maintaining the rules of the classical workflow, and the volume, and the availability of details, etc.

Varieties

In order to award, by order, an award for Good work the organization has the right to:

Use the forms approved by the Resolution of the State Statistics Committee No. 1 for 2004.
Issue incentive payments that are submitted for accrual monthly or one-time, at the end of the year, for example, adhering to standard requirements. For a document for a one-time bonus payment, the form is arbitrary.

For all varieties, the preservation of the generally accepted structure is mandatory.

The criterion can be differences in the amount of data related to the award:

individual;
mass.

Another classification criterion is the regularity of publication. Incentives can be applied:

unscheduled, by the decision of the management;
planned, based on local regulations. They provide for a certain frequency of incentives (monthly, quarterly, annual).

They are also distinguished on the basis of:

organizational;
festive;
production.

The procedure for issuing an order for an award

The scale of the organization, the number of its employees by staffing cannot but influence the procedure for processing documents for employee bonuses. large organization You have to spend much more time than a small company. Therefore, everything has to be done in advance, not postponing until the last day. The sequence is:

The management of branches and divisions is sent notifications of the need to submit lists of encouraged employees.
The submitted lists contain the position, full name and reason to award.
Authorized persons carry out a personal check according to the lists.
The checked and corrected list is sent to the field.
It becomes part of the draft order.
The document is made public.
Employees mentioned in the document are introduced to it under the signature.

Who is issued and to whom it is addressed

To reward an ordinary employee, his head draws up a memo or petition, addressing it to the head of the organization. If he puts an approving resolution, then the employee who is entrusted with this in the course of performing functional duties will take care of further processing.

When should the annual award be given? official, the representation is written.

In documents for the bonus of employees, drawn up on forms of a unified sample, independent formulation of individual provisions is not required. When the document on encouraging employees is drawn up in the form adopted by the organization, then it required quality provided by mentioning the required details:

official name;
places and dates;
information about the employee being awarded;
payments of exactly named amount;
grounds for the award;
signatures of the manager and employee.

Requisites

When remunerating an employee based on the results of work for the quarter or for another reason, it is imperative to indicate the details characteristic of the internal documentation of the organization. Required to be present in the document:

its name;
printing;
OKPO code.

Numbering

When the manager decided to encourage the employee and signed the documents, an entry is made in the registration log under the serial number.

Compilation frequency

How often and systematically an organization encourages employees depends on the norms included in its Regulation on material incentives.

Who signs

The right to sign on the order to encourage the employee belongs to the head of the organization. But it can be provided:

first deputy;
heads of departments.

Employee familiarization

Representatives of the staff of the organization, who decided to encourage, should familiarize themselves with the relevant document under the signature.

They will hardly object to the award, and it was not a secret for them, but such is the order.

Shelf life

Sometimes information about incentives is entered into additional documents such as a labor or personal card. Regardless, keep documentation of personnel organization oblige 75 years.

Samples and examples

The incentive order is drawn up according to standard forms. So, the order to award a cash prize, depending on the number of encouraged persons, is issued on the T-11 or T-11a form.

Non-governmental organizations are allowed to conduct bonuses for employees using primary accounting documents of any form. But for an order to encourage an employee, it remains mandatory to indicate the details necessary for financial statements.

An example of filling out an order T-11

For an employee bonus order, the sample is used in the form of a completed T-11 form.

It is enough to take a form and a draft order, which indicates that the rewarded person was awarded for excellent production indicators and ahead of schedule fulfillment of the planned milestones. And also to pay in what amount bonuses are due to him.

An example of filling out an order T-11a

To write an order to encourage employees (i.e. several people at once), they use the T-11a form. It is worth looking at the completed order example to follow the pattern.

When issuing 11 orders for bonuses, we do not forget what kind of encouragement there will be. As usual, mass bonuses to employees are carried out in view of successful labor activity.

Order for the payment of bonuses at the end of the year

The appearance of the order on the bonus at the end of the year, as usual, is timed to coincide with the New Year. It may not contain any mention of the upcoming holiday.

The organization uses any form for ordering the award. This also applies to the payment order. annual bonus. In prestigious organizations, the performance bonus can be quite significant. Honored veterans who may no longer work at the enterprise are also included in the annual distribution of incentives.

Monthly bonus order

You can use a sample order for a bonus at the end of the month on a form used by another organization.

Or take a sample order for bonuses for an employee or group of employees on a unified form.

We must not forget about the basis on which the paid cash incentives are transferred to employees.

Mother's Day Award Order

Based on the Regulation on material incentives in force in the organization, an order is issued to pay employees with children a certain bonus. This will come in very handy for Mother's Day.

Order on the encouragement of municipal employees

The decision of the head of the mayor's office on bonuses to municipal employees is based on the previously adopted Regulations. It is allowed to pay incentives to municipal employees under Federal Law No. 25, adopted in 2007.

Order to encourage employees for a professional holiday

In all organizations to professional holiday expecting a reward. It is customary to give holiday bonuses to the days of the accountant and driver, physician and teacher.

It is always a pleasure to receive a reward for a professional holiday, because they have been waiting for it for a whole year.

Anniversary Award Order

As a rule, the decision to award an anniversary bonus to employees is made without objection. Every employee wants to improve in the organization up to this point. With the encouragement of the director, a sample for drawing up a decision can be taken as follows:

The initiative comes from the founder of the company or the staff of the organization. The latter is recorded in the minutes of the general meeting.

Questions

When an order for promotion is issued, disagreements cannot always be avoided. Of course, only their employees should be rewarded.

Is it better to use a form or a custom form

The head, deciding to write an order, according to which employees are nominated for promotion and a bonus for good work, is determined in advance with its form. On what form to issue an order on bonuses to employees, there is no strict prescription. Since 2013, the use of the State Statistics Committee has ceased to be mandatory.

The most effective way to motivate an employee for an excellent result is to evaluate his work and recognize personal merits through personal encouragement. This must be done through an official regulatory document. This document is connected not only with personnel accounting, but also with financial accounting. The order serves as the primary accounting documentation for which specific requirements apply. Let's consider how to correctly prepare an order in general and on the example of a completed sample.

Employee incentives: options

Is your employee doing a good job? You, as an employer, have the right to individually encourage him. This possibility is provided for at the legislative level. Encouragement under article 191 of the Labor Code of the Russian Federation is possible:

cash payment - bonuses;
in a material way - the presentation of a valuable gift;
intangible way - declaration of gratitude, awarding diploma, submission to the title of the best in the professional field.

The list of awards for labor achievements can be expanded, for example, it can be an award with a tourist voucher, posting a photo on the honor roll. Other types of incentives are provided for by the collective agreement, regulations labor order and discipline, the Charter of the organization.

An employer can apply several types of awards at once. For especially outstanding labor merits to the state and society, nomination for state awards is envisaged.

Important: employee encouragement is an individual stimulation, monthly bonuses, regulated by the internal procedure for bonuses, do not apply to it.

To bonus payments classified as incentive, specific circumstances must be approved for their appointment, for example:

achievement of a certain length of service in general and at this enterprise in particular;
birthday, anniversary date of the recipient;
high performance, etc.

The incentive motive must be indicated in the incentive order.

About what personal and professional competencies directors influence the development of business and the growth of the efficiency of the productivity of the team, read the articles:

Preparatory procedure

The issuance of an order for promotion precedes the submission for promotion, drawn up in free form. The immediate supervisor of the awarded employee indicates in the memo:

personal information about the promoted person (full name, department, position, personnel number);
data on seniority, promotions, achievements, awards;
characteristics of personal and business qualities.

After reviewing the note, the head of the company imposes an approving resolution, indicates the deadline and those responsible for execution. An official submission with a resolution inscription serves as the basis for issuing an order for encouragement. A document of this kind refers to orders on personnel with a fixed shelf life of 75 years.

Employee incentive order: sample

Since 2013, the use of officially approved forms primary documentation By personnel records and wages were no longer mandatory. However, in practice it is convenient to use options No. T-11 and No. T-11a, proposed by the Decree of the State Statistics Committee of 05.01.2004 No. 1 “On approval unified forms... ". Form No. T-11 is provided for orders for one employee, and No. T-11a - for 2 or more employees.

It will not be a violation of the application of your own form, subject to the indication of the standard details of the order, data about the employee and the specific basis for the promotion. The order must indicate the type of remuneration, and for non-monetary incentives, the “amount” field can be excluded from the f. No. T-11.

The order is signed by the head (executor authorized by the management), after which the employee is familiarized with the document under a personal signature. Based on the administrative document, the fact of promotion is recorded in a personal card and work book. The order is sent to the accounting department for the preparation of documents on the issuance of the award.

As you can see, even one order requires a lot of formal actions and official papers. All these functions can be taken over by an outsourcing company. Chief Accountant Assistant solves not only accounting problems, but also personnel issues.

Filled out sample of the order to encourage the employee

Unified form N T-11

Approved by the resolution of the State Statistics Committee of Russia

dated 05.01.2004 N 1

Code

OKUD form

0301026

according to OKPO

name of company

Document Number

Date of preparation

ORDER

(order)

on employee incentives

Personnel Number

Full Name

structural subdivision

position (specialty, profession)

incentive motive

type of encouragement (gratitude, valuable gift, bonus, etc. - specify)

in total

in words

rub.

cop.

rub.

cop.)

figures

Base: performance

Head of the organization

job title

personal signature

full name

The employee is familiar with the order (instruction)

"Non-material motivation of employees: examples from Russian and foreign experts" will prompt useful ideas in organizing goals for your team. For an entrepreneur, rewarding carries an additional material burden, but a competent manager also understands the opposite result of saving on personnel.

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Rewards for high performance and excellent work can be tangible or intangible. The second type of encouragement includes, among other things, the awarding of an honorary diploma. It is regulated by special internal acts. The award itself is carried out on the basis of the order. And therefore, the head, in order to encourage a specialist, must issue an order to award a certificate of honor.

FILES

Purposes and functions of encouragement

Many employers neglect the importance of non-monetary incentives, preferring to issue bonuses. However, non-financial rewards are also very important. Awarding an employee with an honorary diploma is carried out to achieve these goals:

An expression of gratitude to an employee.
Employee motivation for further successful activities.
Increasing employee loyalty.

Types of moral encouragement are fixed in article 191 of the Labor Code of the Russian Federation. In addition to awarding a diploma, the article mentions an announcement of gratitude, the assignment of the status of "Best in Profession". In addition, the employer may develop other forms of encouragement. They need to be fixed in internal acts. For example, it can be a free referral to lectures and conferences.

Features of awarding an honorary diploma

As a rule, employees with the following merits are involved in the award of diplomas:

Conscientiousness.
Achievement of high labor indicators.
Long-term work in the company.
Successfully solving complex problems.

The head is recommended to develop a regulation on awarding an honorary diploma. It needs to fix the criteria for determining employees who will be awarded. In the position, you can fix the order of awarding. If you need to award a specialist of a unit, the presentation is drawn up by the head of this unit. The submission is sent to the head of the company.

Rewarding is carried out on the basis of the order of the head. The diploma is awarded, as a rule, in a solemn atmosphere. The head of the company is in charge of the delivery. The head has the right to award specialists with certificates of industry departments. The procedure is regulated by various orders, depending on the industry. For example, this is the order of the Ministry of Culture No. 195 dated May 17, 2005 "On the diploma of the archival agency."

Feature for the award

The order of the head is the final document preceding the procedure for awarding a specialist. However, before its execution, you need to create a number of other documents. This is an award presentation and testimonial. The latter is a characteristic of a specialist. From it you can conclude about the grounds for the award. The document contains this information:

professional indicators.
Business qualities.
Personal qualities.
Service to the company.

The head of the awarded employee is directly involved in compiling the characteristics.

Drafting an award order

The form of the order on awarding an honorary diploma is not established by law. Therefore, the document is drawn up in free form. However, it must contain the required information:

Name and position of the employee being awarded.
Reasons for awarding (for example, performance hard work, conscientious work for a long time).
Documents on the basis of which a procedure is performed (for example, a presentation).

Additional information may also be available. For example, you can appoint persons responsible for the award.

Sample

OOO "Koshkin Dom"

Order No. 88-A

Novosibirsk city

About awarding an employee with a certificate of honor

Based on local regulation No. 44-r, for overfulfillment of the sales plan and conscientious work

I ORDER

1. To award sales manager Gribov O.L. honorary diploma.
2. Manager structural unit Zharov K.K. carry out the award ceremony in a festive atmosphere.

General Director Solntsev A.A. (signature)

Acquainted with the order:

Zharov K.K. (signature)

As a good motivation for an employee in order to achieve increased efficiency labor and discipline the employer can use the promotion. In this material, we set out how to correctly draw up an order to encourage an employee. A completed sample must also be provided.

What are employee incentives?

For increase labor discipline and production indicators in various organizations often practice complex measures of encouragement for work and punishment for careless work. If you rely on Labor Code RF, in particular - Article 191, on the part of the employer, the encouragement of employees can be expressed in the following:

appointment of the award;
formal gratitude;
donation of a valuable thing;
selection of an employee as the best in the team;
issuance of a certificate.

Award Rules

Most often, the employer uses a bonus system to reward employees. In order to create such conditions in his organization, the leader should:

calculate the amount of remuneration;
plan the conditions for issuing bonuses;
think over the order of their calculation;
select the necessary indicators and criteria.

The amount of the bonus is prescribed in the order to encourage the employee. It can be expressed:

as a fixed value;
as a percentage of salary.

Another calculation option is using the introduced surcharge factor.

The mentioned incentive order can be issued as a reward for increased labor productivity and for various achievements.

Such a bonus should be organized on the basis of calculated performance indicators. If this information is correctly defined and communicated to staff, employees will see clearly defined goals, and not a blurry concept of hard work, which must be strived for in order to receive a bonus.

So, for example, for a call center operator, this may be a certain number of effective calls.

Once again, we recall that it is imperative to prescribe the incentive motive in the order. An example is an increased number of sales or manufactured products in a given period of time.

Encouragement order

The type of remuneration in question is issued in the form of an order to encourage an employee on the T-11 form (approved by the Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1).

The reasons for issuing this document are:

legal business paper;
employee performance reports.

Another criterion may be a memo to encourage the employee, a sample of which is prepared in free form. Usually these documents come from the immediate supervisor assigned to this employee.

Persons to whom it is decided to apply incentive measures must be familiarized against signature with a sample order for encouraging an employee drawn up in their address.

In addition, this document becomes the basis for making a note in the work book, which should be done in a timely manner - no later than 7 calendar days. Moreover, the entry in it must fully comply with the text in the order. Additionally, data on the promotion is entered into the employee's personal file.

This document should mention:

full initials of the employee - last name, first name and patronymic;
his payroll number;
job title;
department in which he works;
grounds for encouragement - success in sales, birthday, etc .;
the selected type of incentive measure - gratitude, diploma, gift or bonus amount.

Below is a completed sample order to encourage an accounting employee for the 1st half of 2017.