home » Staff » Sample letter of encouragement for a professional holiday. Sample order for rewarding employees for good work

Sample letter of encouragement for a professional holiday. Sample order for rewarding employees for good work

The rights of the employer are explained in detail with the legal justification for independent decision-making: which of the employees and when to financially reward. There are several types of methods and various incentives, and according to the law, the management of enterprises is determined by the size of bonuses, in what order to issue them (if there is no information in employment contract).

Only legal obligations able to regulate actions of superiors in reducing or refusing rewards. If they are not there, the manager can, without explaining the reasons, vary the bonuses, terms and conditions for their issuance.

Often used as an incentive tool following method- an order is being created on bonuses to personnel to increase labor efficiency and discipline.

A competent leader is always aware of the abilities of his employees, their achievement of performance in production processes, initiative in problem solving. This category of employees is awards.

Documented gratitude emanating from the director of the company, divided by volume:

mass- when they issue an award with recognition of merits in material or moral form for an entire department or group of employees;
single- in this case, you need to highlight the achievements of one employee.

Methods of stimulating employees may differ in the regularity of registration.

Create in the form:

planned— combined and issued together with local documents for a quarterly or annual award;
unscheduled- educated in a separate case, when the boss decides to financially reward his subordinate for a certain merit.

There must also be a reasonable reason, on its basis the head of the company comes to the conclusion that it is necessary to cheer up his staff, then it forms:

production- increased productivity, new technologies introduced;
organizational– there was a need to single out distinguished activists;
festive- in this way, the employer congratulates the workers on significant date or the onset of a holiday.

Any production case, regardless of the type of bonus, is supported internal order coming directly from the manager.

Specially develop orders stimulating production productivity and select the appropriate document form for this is not mandatory. But the benefits of bonuses have been identified for both enterprises and workers.

With the help of the order financial order, it regulates material costs, which affects the reduction of taxes.

Work at enterprises is accompanied by the emergence of various situations that are controlled by the norms of the Labor Code of the Russian Federation. These regulations recommend both punishments and commendations, they regulate the normal course of work processes, ensure safe work and bring the company to its goals.

The selection of an employee from the total number should be carried out publicly, solemnly and in front of the team. By his behavior, the employer psychologically influences the workers, which will favorably affect the future management.

Scientists conducting research in this area have found that conscientious employees who are on an equal footing with violators of industrial discipline who do not seek to increase labor indicators, gradually reduce motivation and work without interest.

Of great importance favorable attitude from superiors to your subordinates. Of course, commercial enterprise more financial resources than budget organizations But sometimes the attention itself is important. In any case, the award must be held in order.

When is it published

The head of the organization can analyze the result of work efficiency after reporting. Such documents are created for a certain time, developed in normative acts.

Reports are:

monthly;
quarterly;
annual.

Finding significant profitability of a firm is the first impetus for identifying workers and employees who have particularly distinguished themselves in the achievements. On this basis, an order is issued using one of the forms of encouragement (stimulating or social). Ensuring the legal form for the application of rewards is carried out by internal local acts, they provide and develop a procedure for action.

lists for bonuses for their subordinates are created by a higher-ranking employee in the unit;
compliance with the rules of encouragement is checked;
the list of worthy employees submitted for consideration is corrected, the presence of violations of discipline is ascertained;
the issues of each individual case are agreed between the heads of the structural unit and the director of the company, the material amount of payments is determined;
the final version of the document is saved, which is approved by the head of the company.

Acquaintance of applicants with the order takes place on general meeting organization or department in front of co-workers. The management has the right to decide on its own how it is more convenient to reward the representative.

What is better to use - T-11 (T-11a) or your own form

The tool for rewarding subordinates is the created order from their leader. Legislation allows you to draw up a document without restrictions, using any acceptable free form filling. The forms that have long been used by institutions have not lost their relevance.

These include samples:

for the bonus of one employee - T-11;
rewarding a group of employees - T-11a.

The demand for previously created copies is explained by the convenient arrangement of information in them regarding:

employers;
awarded;
the reasons that prompted the authorities to issue an award order;
promotion item.

Order processing takes place in writing, you can choose any filling method (printed or manual), but with original signature manager and employees to whom it concerns.

The use of long-established forms or the creation of their own service, separate for the remuneration procedure for workers, responsible for these actions, decide independently at each enterprise, in any direction.

Rules for filling and content of the order

Based on the order, actions are performed with bonuses to employees, it is made up in the amount one copy. It is subject to mandatory registration in a special journal, then transferred to financial department, then transferred along with the rest of the documentation for storage in the archive.

An order with a standard form is filled out simply and clearly, responding to the requirements of the columns. Between T-11 and T-11a hallmark serves as the order of the director to encourage one or a group of employees.

So, in the first part of T-11 indicate the name of the company and its details. Next, the details of the rewarded citizen are indicated with his data on the place of work and position held.

They indicate for what reason the authorities decided to reward the employee and in what form (valuable gift, amount Money). As a basis, one can department head request.

The document on group bonuses contains differences in the column where the name of the individual awarded was indicated. There fill motivation and kind of rewarding. The second part begins with a table - it contains a list of bonuses with the designation of their data and a separate strip in which employees must put their signatures.

Benefits of documenting information

The normal functioning and development of the enterprise is carried out with the help of the possession of information in a certain field of activity.

The information is:

intelligence;
indicators;
data describing the manufacturing process.

The institution's orders are part of informative data, they can be oral and documented. This means that the procedure was fixed with the help of a material carrier, details were applied that allow the paper to be identified.

If the creation of the document is carried out properly with a signature certificate, it goes into the status official. The bonus order used in the current activities of the organization belongs to official.

It accompanies a number of significant functions:

informational as a carrier and source;
managerial, allows you to improve the production process;
accounting, it helps to save information;
social, reflects public sphere activities;
legal, confirms the fact of ongoing activities within the legal framework.

Documentation of orders serves as confirmation not only of the implementation of a particular event.

There are no clauses in the legislation regulating the use of bonus deductions as a type of penalty.

The Labor Code provides application:

layoffs;
reprimands;
comments.

There is a note in the legislation that the employer may use a different type of punishment. This phrase allowed managers to influence violators of labor regulations - not to accrue bonuses to them. This case is recorded in the order, where the term for the termination of the bonus deduction is indicated.

Learn more about employee bonuses in this video.

Where to get an order for a one-time bonus (sample). At the enterprise, there was a need to immediately reward employees. In this regard, an administrative document for the payment of the premium is urgently needed. How to issue a one-time bonus to employees? Is there a statutory form for this document? How to issue an order for a one-time bonus to employees without errors? A sample order prepared by our specialists will help to cope with the task in the shortest possible time.

Employee incentives

An employment contract concluded between an employer and an employee implies mandatory remuneration. Since money is paid for work, this payment is called wages.

Salary is the remuneration for the work of full-time employees of the organization ( individual entrepreneur). The amount of salary depends on the qualifications of the employee, the complexity, quantity, quality and conditions of the work performed by him. In addition to salary tariff rate) the salary includes various compensations, surcharges and allowances, as well as incentive payments, for example, bonuses (Article 129 of the Labor Code of the Russian Federation).

There are bonuses paid on a regular basis and one-time bonuses. Both those and others are paid on the basis of the administrative document of the head of the organization. For example, it may be an order for a one-time bonus to an employee.

Already by the name it is clear that regular bonuses are usually paid for labor activity in a specific time period, such as a month, quarter, or year. In turn, one-time bonuses are not paid systematically, but are issued in connection with the occurrence of an event.

One-time bonuses vary

Bonuses paid on a one-time basis can be of both production and non-production nature. For example, in connection with the successful completion of the project, an order may be issued for a one-time bonus for Good work(see sample at the end of the article). It is clear that this is a production bonus.

For your information

The procedure for paying one-time bonuses can be prescribed in the company's internal regulatory documents, for example:

in a collective agreement (part 2 of article 135 of the Labor Code of the Russian Federation);
in local normative act companies, for example, in the Regulation on bonuses (part 2 of article 135, part 1 of article 8 of the Labor Code of the Russian Federation);
in an employment contract (part 2 of article 57 of the Labor Code of the Russian Federation).

Also, the director can issue an order for a one-time bonus for the holiday. It is clear that such a payment is non-productive in nature. Other examples of non-productive payments are anniversary bonuses, retirement bonuses, etc.

One-time bonuses provided for by internal normative documents companies are included in the wage system. However, this is not a prerequisite. Therefore, one-time bonuses can be assigned periodically at the discretion of the employer. The basis for such payments is an order for a one-time bonus to the employee (employees). Judges come to such conclusions (see, for example, the appeal ruling of the Murmansk Regional Court dated February 4, 2015 No. 33-336).

These bonuses, not mentioned in the local acts of the enterprise, are therefore paid by order of the head of the organization. In most cases, organizations use unified forms:

No. T-11, if one employee is encouraged;
No. T-11a, if a group of employees is rewarded.

However, it is not forbidden by law to develop an order form on your own. The main thing is that it contains all required details primary document.

You can download for free, prepared by our experts.

Awarded employees must be familiarized with the order against signature. These are the rules established by the current legislation (section 1 of the instructions, approved by the resolution of the State Statistics Committee of Russia dated 05.01.2004 No. 1).

Order on bonuses for employees(form T-11 and T-11a) - an administrative document from the management of the organization on awarding a bonus to an employee of the organization. In the course of the employee's work activity, he can be rewarded by the management for any special merits; as a bonus, he can be given a diploma, gratitude, monetary or material reward. An employee’s remuneration is drawn up by drawing up an order on bonus payments to employees. The order can be drawn up in free form on the letterhead of the enterprise, or you can use the convenient unified form T-11 and T-11a. The first form is designed to encourage one employee, the second - for a group of employees. We will analyze how to correctly draw up an order for bonuses using the example of the T-11 form.

Order on employee bonuses form T-11 sample filling

Before personnel service draws up an order, the head of the department in which the employee works must draw up a proposal for promotion, on the basis of which the order will already be issued. This representation is indicated in the text of the order as the basis for drawing up.

An order is an administrative document, it is drawn up on behalf of the management of the enterprise.

In the text of the order, you must specify the basic data of the employee: position, unit, full name. After that, the achievements and merits of the employee are reflected, for which he is presented for promotion.

The last item you need to specify the type of bonus (encouragement). This may be a cash prize, then it is indicated in words in the order. If this is some kind of material thing, a gift, then its name is also indicated in the order. In addition, the employee may be awarded a certificate and a commendation.

Bonus memorandum - basis for remuneration

The basis for bonuses to an employee may be a memorandum to the management about the labor success of the employee. The figure below shows an example of filling out a memorandum from the production director addressed to CEO.

Employee bonus notice. Fill example

The figure below shows an example of rewarding an employee with a monetary reward based on a management order.

Apart from monetary reward an employee can be rewarded with a valuable gift. The figure below shows this sample order.

For organization personnel records in a company for novice personnel officers and accountants is great author's course Olga Likina (accountant M.Video management) ⇓

Rewarding employees for good work is one of the effective and simple ways motivation of workers. Each manager independently chooses for what merits, in what amount and how often to allocate additional amounts to employees in addition to the salary. But any bonuses to employees for results must be accompanied by an appropriate paper, which is sent to the accounting department and is called an order to encourage the employee. Its structure and design rules are described in this article.

Reasons for the award

The paper that determines the additional amount to the monthly salary is called the order for bonuses to employees. It is written by management when it is necessary to encourage employees. The reason for issuing such a document can be any achievement, which the authorities consider essential for production. The reason may be:

fulfillment and overfulfillment of the plan;
exceeding the norm of production;
high achievement in the workplace;
high quality of work;
significant contribution to production.

Prize in monetary terms issued only by personal decision of the management

Legal basis fixed in article 191 Labor Code RF, where they are registered possible options incentives, which are divided into moral and material:

thanks;
diplomas;
the title of "Best in the profession";
bonuses;
valuable gifts.

Prize in cash is given only by personal decision of the management. Otherwise, it may be a written thanks, diploma or other encouragement.

Rewarding with an additional amount is carried out only after evaluating the results of labor for the month, quarter or year - this is decided at each production site individually. The issuance of one-time bonuses for certain achievements is also common. But any payment must be accompanied by a local act or official regulation.

Types of orders

Any order for the payment of a premium can be classified according to various criteria. Depending on them, there are several types:

By information volume:

mass - are issued in the case when several employees are eligible for bonuses or a working majority. Bonuses for employees at the end of the year are widespread;
single - are written for the issuance of material incentives to only one employee.

By regularity:

planned - these include periodic acts that are regularly published according to the set time periods(monthly, quarterly or annually);
unscheduled - are issued only by order of the management.

Reason for the award:

production - for achieving high production performance;
organizational - for active participation in the life of the company;
holiday - as an encouragement for a holiday or anniversary.

Regardless of the type, all such documents are drawn up in the same way and have a similar structure in their content.

Regulations on employee bonuses

Registration process

Issues an order for bonuses to employees personnel department specialist, department heads or secretary. But in any case, the signature of the director of the company is required. The whole process of registration takes place in several stages:

compiling a list of employees who need to be rewarded;
verification of all conditions for the implementation of the promotion;
adjustment of the previously compiled list of employees;
agreeing on the amount of payment for each employee;
submission of the final list for approval by the head of the organization.

Important! An order to encourage an employee can be handwritten or typed on a computer, but it must be signed by the head of the organization.

Legislatively, bonuses must be drawn up in the form T-11 (single) or T-11a (mass). Despite the approved form, many organizations simplify this bureaucratic moment and draw up a collective agreement.

An employee incentive document is used in organizations of all types, except for budget ones.

Document structure

How to make an order? The structure of the document will depend on which form is used in a particular company: official (T-11 and T-11a) or arbitrary act. An example of filling in the T-11 form is as follows:

The introductory part contains information about the company (name, OKPO code, paper number and date of writing). Full name is indicated. employee, his position and workplace(section, shop).
Further, the motive for the promotion is prescribed in the order or the reason for which the award is made, the type of award and its exact amount.
The third part, which is called the basis, contains data on the paper (date and number) on the basis of which the award is made.
The signatures of the director and the recipient are put, as well as the date.

The order on bonuses to employees (T-11a) is somewhat different from the previous one:

At the beginning, the motive and form of encouragement are prescribed.
Next is a table with a list of the names of employees who were nominated for the award, as well as their structural units. Positions and bonus amounts are also prescribed.
The base point is filled in the same way as in form 11, along with the signatures of the head.

An already approved document is studied by each employee who signs in front of his last name for confirmation.

Form of the order on bonuses for employees T-11

If the company chooses to use free form document, then it still retains a certain structure:

Introduction: company name, subject and paper number with the date of writing.
The main part: information about bonuses, about the distinguished employee. Should be clear who is awarded, for what achievements, in what form and amount, as well as the time of payment of the incentive.
Conclusion: signatures of the manager and employee.

It is best not to use generalizing statements like “for good work”, but to write more specific data, for example, “for exceeding the work plan by 30%.

Regardless of the form used to approve the promotion, the documents will have legal force. This decision was made by the Ministry of Finance on 01.10.2013.

Sample

An order to encourage an employee in the form of T-11:

Form according to OKUD 0301026

LLC "Omega" according to OKPO _____

203-p dated 02.11.2018

about encouragement

Maksimovich Stepan Afanasyevich

An employee of the technical department

System administrator

For the excellent performance of official duties and ingenuity shown in the course of performing their duties, which led to the saving of valuable resources of the enterprise, a monetary gratitude was announced from the head of Omega LLC in the amount of twelve thousand rubles zero kopecks

12000 rubles 00 kopecks

Basis: petition of the head technical department No. 2 dated 01.02.2018

Head Ya.E. Borisenko

S. A. Maksimovich

(signature)

Order on incentive payments at the end of the year

Ltd. "Hat"

on employee bonuses

According to the charter on remuneration and a memo from the head of the sales department, I order Valentin Petrovich Margarintsev:

To reward all employees of the sales department in the amount of 20% of the established salary.
Pay bonuses by December 31, 2017.

Director of the enterprise Shlyapov N.Yu. (signature)

Important! Regardless of which form was used, the order for incentive payments must still be registered in the company's journal for accounting for internal documents, and then transferred to the accounting department.

How to create an order for bonuses to employees?

Employee bonuses are by far the most common way to motivate employees. The methods and amounts of possible cash incentives should be specified in advance in the charter of companies in order to avoid misunderstandings with employees.

Order for a bonus at the end of the month - samplecan be downloaded from the link provided in the article. In addition, we will tell you what this document is, how to draw it up, including using forms T-11, T-11a.

What is a bonus order at the end of the month, why is it required, and in what form is it drawn up

Employees can be rewarded for various reasons and for various time periods - a month, a quarter, a year, any others (for example, for 4 months). To make a payment, a management decision is required, which is drawn up in writing in the form of an order. Without it, payment is not possible. The document must be issued either at the end of the month for which the employee is awarded, or in any subsequent month.

The bonus order at the end of the month is a written order of the head of the organization, on the basis of which the bonus is paid based on the results of the monthly period of work. On the basis of this document, bonuses can be paid both to one employee and to several, however, the structure of such orders will be different.

There are no strict requirements for the form of the order by law. There are forms approved by the Decree of the State Statistics Committee of 01/05/2004 No. 1 (T-11, T-11a), however, they may not be used from January 01, 2013 (although they were previously mandatory for use). Therefore, the order may well be drawn up in an arbitrary form.

You can fix the form of the document in a local act, or draw it up arbitrarily. Of course, it is most convenient and aesthetically pleasing when all orders are drawn up according to unified forms.

How to draw up an order for the payment of a bonus at the end of the month in the form of T-11

All orders for the payment of bonuses are very similar to each other. Only the periods for which bonuses are paid and the grounds for payment change. Otherwise, no differences are observed.

The first part reflects:

Information about the company (name, location address);
Serial number of the document;
Date of issue of the order;
Document's name.

The second part states:

The number of the employee on the timesheet.
Surname, name, patronymic of the employee.
The basis for the payment of bonuses at the end of the month.
Type of payment (in this case - premium).
Payout amount.
Link to the Regulations on bonuses or other document on the basis of which the payment is made (if any).

In the third and final part:

The head of the organization signs.
The position of the head is indicated (general director, director, etc.).
The decoding of the signature is given;
The employee signs that he is familiar with the order and sets the date of familiarization.

Since the use of the T-11 form is optional, any data can be changed at your discretion. The main thing is to make it clear - to whom, for what, in what amount, and for what merits the premium is paid.

Sample order for a bonus at the end of the month, drawn up in an arbitrary form, without using forms T-11, T-11a

We remind you that at the beginning of the article there are links where you can download sample orders prepared according to unified forms. For those who do not want to use such forms, we have prepared an order for bonuses at the end of the month, which we compiled in any form.

Rosalia-M LLC

ORDER

"On the payment of bonuses based on the results of August 2017"

dd.mm.yyyy No. 12-P

In connection with the conclusion of the senior sales manager Rozanova T.V. ten contracts with major customers for the period from August 01, 20__ to August 31, 20__, thanks to which Rozalia-M LLC came out on top in sales of industrial equipment among competitors in Moscow, I order:

Pay to the senior sales manager Rozanova T.V. monthly bonus in the amount of 40,000 rubles 00 kopecks.

Assign the obligation to execute this order to the senior accountant Afanasyev V.P.

I reserve control over the execution of this order.

Director of Rosalia-M LLC Morkovin A.A. /Morkovin/

Familiarized with the order:

Senior Sales Manager Rozanova T.V. /Rozanova/ dd.mm.yyyy

Senior Accountant Afanasiev V.P. /Afanasiev/ dd.mm.yyyy

Thus, the reader can use as a sample order for a bonus at the end of the month, compiled according to unified form, and the sample presented above, compiled in an arbitrary form.

Read even more useful information in the heading: "".