How to add an employee to 1s enterprise. Creating a new employee

When hiring an employee, a number of documents are drawn up - an employment contract, a personal card, etc. It is also necessary to enter the correct data into the accounting program, the correct calculation of salaries and taxes depends on this. Read more step by step instructions how to apply for a job in 1C 8.3 ZUP.

An employee is usually involved in hiring a new employee in 1C 8.3 ZUP personnel service. But in small organizations, this function is often performed by an accountant. With the help of our step-by-step instructions, an accounting officer will be able to apply for an employee to work in 1C 8.3 ZUP in four steps.

Make an appointment in the BukhSoft program

Step 1. Enter in 1C 8.3 ZUP the basic data for the employee

Go to the "Frames" section (1) and click on the "Work with frames" link (2). A window for personnel operations will open.

In the "Work with personnel" window, select your organization (3). After that, you will see a list of employees already accepted into your organization (4). To hire a new employee in 1C 8.3 ZUP, click on the link " New employee" (5). A data entry form will open.

In the window that opens, fill in for the new employee:

• full name (5);
• Date of birth (6);
• TIN (7). If you enter the wrong TIN, it will turn red;
• SNILS (8). If you enter the wrong SNILS, it will turn red;
• Paul (9). In most cases, the 1C 8.3 ZUP program itself determines the gender by full name, but if the gender was determined incorrectly, correct it.

Step 2. Enter personal data for a new employee in 1C 8.3 ZUP

In the window for entering personal data, indicate the employee:

• Place of birth (1);
• Document type (2). Select the desired option from the directory, for example, “Passport of a citizen of the Russian Federation”;
• Passport series (3);
• Passport number (4);
• Who issued the passport (5);
• Date of issue of the passport (6);
• Department code (7);
• Registration address (8);
• Residential address (9);
• Mobile phone (10).

To save personal data, press the OK button (11).

To record the entered data, press the diskette button (12). Now you can apply for a job in 1C 8.3 ZUP.

Step 3. Apply for a new employee in 1C 8.3 ZUP

In the window that opens, in the "Main" tab (2), specify the following for the new employee:

• Date of employment (3);
• How many months will be the trial period (4);
• Work schedule (5). For example "Five days";
• Which department is hired (6);
• Position (7);
• Type of employment (8). For example "Main place of work".

In a new window, specify how many years (10), months (11) and days (12) the seniority of a new employee is, as of the date of admission (13). If the employee has no seniority, click on the button “from the moment of employment ...” (14) and indicate the date of employment (15). To save the data, press the OK button (16). After that, the link "The experience is not filled ..." will disappear.

Next, click on the tab "Employment contract" (21). Here indicate its number (22) and date of signing (23). If you are numbering employment contracts in 1C 8.3 ZUP, then click the "Assign" button (24) to automatically determine the number.

The data for hiring is entered in 1C 8.3 ZUP, click the "Submit" button (25) to complete the operation. Next, you can print the order for employment and the employment contract. To do this, click the "Print" button (26) and select the necessary links, for example, "Order of admission (T-1)" (27) or "Employment contract" (28).

Step 4. Enter the data in 1C 8.3 ZUP for accounting for personal income tax deductions for a new employee

For the correct calculation of personal income tax 1C 8.3 ZUP for a new employee, you must enter data on deductions, for example, for children under 18 years of age. If an employee has written an application for a deduction, this information must be entered in 1C 8.3 ZUP on the employee's card. To do this, go to the "Personnel" section (1) and click on the "Employees" link (2). A window with a list of all employees will open.

In the list, find the desired employee (3) and double-click on him, the employee card will open.

To enter a deduction, click the "Add" button (6) and select the desired deduction (7), for example "For the first child ..." (8). Also indicate the month from which the deduction (9) should be applied. If an employee is hired in the middle of the year, deductions should be provided from the month of employment. At the same time, for the correct calculation of the deduction, a certificate from the previous job is needed, because the deduction for the child is provided until the accruing income of the employee exceeds a certain limit. To save the entered information in 1C 8.3 ZUP, click the "Post and close" button (10).

To enter data on previous income for the current year, click on the link "Income from previous place work" (11). An input form will open.

In the window that opens, enter monthly data on income from the previous place of work (12). To save them, click the "Save and close" button (13). To enter information on all deductions and income from the previous place of work, click the "OK" button (14). Now the 1C 8.3 ZUP program will correctly calculate the personal income tax for a new employee.

Hiring an employee

Note! Starting with release 3.0.33 of the "1C: Accounting 8" configuration, the new "Taxi" interface is used. See more details.

Along with the Taxi interface, the old 1C:Enterprise 8 interface is also retained. The user can choose the type of interface in the program settings (see ).

This example written in the Taxi interface.

After the document "Employment" must be checked and completed necessary details in the card for a new employee in the "Employees" directory. List of all accepted workers stored in the directory "Employees".

To do this, do the following (Fig. 5):

1. Call from the menu: Salary and Human Resources - Human Resources - Employees.
2. Double click on the selected employee.

Filling out a card for an employee in the "Employees" directory (Fig. 6):

The fields of the card will be filled in automatically from the document "Employment". Check the filling of the fields, as shown in Fig. 6.

1. Click the hyperlink Personal data(fig. 6) and fill in the data for the employee: place of birth, citizenship, identity document, addresses, telephones, etc., as shown in fig. 7.
2. Next, by clicking on the hyperlink Payments and cost accounting(Fig. 6), enter data for transfer wages to the bank, if cash on wages are transferred in a single amount to the bank, which, in turn, distributes them to the personal personal accounts of the employees of the organization ("salary project") and indicate how wages are reflected in accounting.
3. Click the hyperlink Income tax and enter, if necessary, the application for standard deductions, notification of the right to a property deduction, income from a previous job, and taxpayer status.
4. Click the hyperlink Insurance and fill in the required information.
5. In field date of receipt reflects the date the employee was hired.
6. In field Subdivision reflects the department in which the employee is registered.
7. In field Job title reflects the position of the employee from the directory "Positions".
8. In field Type of employment reflects the type of employment of the employee.
9. In field Salary the salary is shown.
10. Checkbox Do not display in lists. All operations for the employee are completed is established if the employee is terminated labor Relations and its display in the list of the "Employees" directory is not required. In our example, dismissal does not appear, so you do not need to check this box.
11. Button Write and close.

In this article, we will consider step-by-step instructions for hiring an employee in 1C Accounting 8.3.

Before proceeding not only to reflection in the 1C program: Accounting for hiring an employee, but also to other main personnel documents, you need to make some settings of the program.

Go to the "Administration" section and select "Accounting Settings".

In order for us to use the main personnel documents in 1C, it is enough to include only two add-ons.

The first one is located in the "General Settings" section. We will point out that accounting for payroll expenses, as well as the personnel records we need, should be kept in this program. Below, in the "Personnel Accounting" section, set the moisture to the "Full" item. This add-on will give us access to basic personnel documents, including hiring employees.

Registration of an employee for work

Creating a new employee

In the 1C: Accounting program, as well as in 1C: ZUP, there are two directories: Employees and Individuals. One person can have as many employees as there are jobs at a given enterprise, for example, the main place of work, part-time work, a GPC agreement.

There must be only one individual. It is unacceptable to duplicate entries in this directory, since it is for the entries in it that employees are charged with personal income tax.

Hiring an employee

Go to the "Salary and Human Resources" section and select "Recruitment". If you do not have this item, then return one step above to the initial setup of the program.

In the header of the new document you created, you need to indicate the unit, position and organization where you are hiring an employee. The employee you created earlier is also indicated here.

The default date of receipt is the current date, but we can edit this parameter. Probation in months can be configured in the corresponding field. Next, you need to specify the type of employment, which is selected from the drop-down list and is limited to four points.

Now it remains only to fill out the conditions of employment. In the tabular part with accruals, you can specify several types of accruals at once, for example, salary, bonus, etc. In our example, we set the employee only for the AUP salary in the amount of 30,000 rubles.

The procedure for calculating the advance payment is indicated below: a fixed amount, or a percentage of the tariff. You can enter any text in the "Conditions of acceptance" field.

This document will come into force after the completion, we will make movements in the relevant information registers.

See also the video instruction on registering an employee in the state:

In order for wages to be calculated correctly, it is necessary to correctly draw up documents for hiring employees. Small organizations can keep personnel records directly in the 1C: Enterprise Accounting 8 edition 3.0 program. In this article, we will look at how to enter information about a new employee into the program and hire him.

To work with documents personnel records, you need to make a number of settings (or check how they are now done in your program). Go to the "Administration" section, find the link "Accounting settings".

Then we go to "Salary Settings", where it should be indicated that payroll and personnel records are maintained in this program.

Personnel records are complete. With these settings, the necessary items will appear on the "Salary and Personnel" tab.

Click the "Create" button

We indicate the name of the organization and fill in the basic personal data of the employee: full name, date of birth, gender. Be sure to fill in the TIN and SNILS fields, since this information is very important for reporting.

Or on the button "Issue a document" - "Employment"

In the window that opens, fill out the document "Employment". Specify the Organization, department and position for which the employee is accepted. The "Employee" field will be filled in automatically from the "Employees" directory. We fill in the date, type of employment, planned charges and the method of calculating the advance.

We carry out the document and print the order by clicking on the appropriate button on the top panel.

Now let's define how wages are reflected in accounting. Open the "Payments and Cost Accounting" tab

And fill in the line "Method of reflection" of wages in accounting

In the event that the employee is entitled to receive personal income tax deductions, we fill out an application for deductions.

We carry out the document, we close. We can see this deduction statement in the “Salary and Personnel” section, the “Personal Income Tax” group - “Deduction Applications”

Also, when applying for a job, it is advisable to print out consent to the processing of personal data. To do this, click on the "Print" button and select "Consent to the processing of personal data"

Filling out the opened document

We run and print. If you have any questions about the topic of the article, you can ask them in the comments.

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When managing your economic activity the employer sometimes accepts employees on a part-time basis, and the accountant has questions about how to register it in 1C 8.3. Accounting.

In order to answer that question, we must first turn to Labor Code: For established regime labor day for an employee other than the general one, the length of the working day should be indicated in his employment contract (Article 57). Besides, employment contract the terms of remuneration must be agreed upon, which include: tariff rate or official salary, premiums, etc.,. It is determined by the Code, since an employee is accepted into the organization's staff on a part-time basis, then payment for his work should be made in proportion to the hours worked (clause 3, article 93).

In order to arrange a part-time job in 1C 8.3 Accounting, first of all, you need to generate an order for the admission of an employee to the organization's staff, in exactly the same way as it is done for full-time employees.

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