Store automation. Ready solutions

Wanting to start own business, each entrepreneur makes maximum efforts, including creative and intellectual ones. It is important to find exactly the main idea that will contribute to ensuring stable income for the longest possible period of time. However, most future businessmen understand that the most creative ideas cannot be realized without the appropriate technical and software.

Features of process automation in modern trade

Modern trade is based on global process automation. At the same time, a functional and convenient internal accounting system is necessary even in the most modest-sized store. It is important not only, but also to build an effective model for collecting and storing information for the purpose of its subsequent generalization and transfer to regulatory authorities, or management decision-making.

Domestic market: innovative automation systems for small businesses

Trade is one of the most dynamically developing economic spheres. Gradually aging cash registers are being replaced by multifunctional and highly efficient POS systems.
Manufacturers try to adhere to the principle of focusing on a certain specificity and scale of business: be it a hypermarket, a medium-sized store or a small fashion boutique.

Of particular note are modern innovative solutions for small shops. Systems have already become available based on the familiar ones used by most people in Everyday life, Android devices. The system provides the entrepreneur with:

• maximum freedom of action;
• significant savings in time and money.

It should be noted that in the domestic market there are a number of noteworthy innovative developments.

Trade automation: an option for a small store from the company's website

Company website offers unique option- a compact and functional POS system ATOL Own EGAIS store. This is the ideal way to automate a small point of sale at the lowest cost. The system is especially in demand in grocery minimarkets that sell alcohol at retail.

System configuration

• mobile device based on Android;
• convenient fiscal registrar;
• functional barcode scanner.

At the same time, an inexpensive tablet or smartphone is quite suitable for effective and full control of the system. General costs half the cost of existing analogues, consisting of traditional POS systems and inventory software with a separate workplace.

Main advantages

Even a beginner can work with it - it is enough to have minimal experience in using mobile devices.

So for successful start small shop the main thing is needed creative idea. Everything else will be done for you by special software used in conjunction with the appropriate equipment.

The user of the system Your store gets the opportunity to:

• formation of an almost full-fledged commodity accounting system at a small trading enterprise;
• independent participation in work with clients: conducting cash transactions and printing of sales receipts;
• remote control of sales;
• establishing an effective process of data exchange with such global systems as EGAIS and 1C.

With a similar automation system, the owner small shop will not only provide his personal needs for stable profits - he will be able to control the work of sellers without being in the store personally. The material interests of the entrepreneur will be protected as much as possible, because the access of sellers to the system is regulated by him.

It is also important to timely account for warehouse stocks in order to constantly maintain the desired assortment and avoid regrading. The system allows you to generate reports that are convenient for analyzing current activities and planning.

No less convenient for convenience stores can be the ready-made automation system ATOL Shop by the house. Highly qualified specialists of the site company are always ready to help both beginners and more experienced entrepreneurs in matters of automating business processes.

Retail automation using our program provides reliable registration of sales and receipt printing, as well as constant access to up-to-date statistics in the context of outlets, product groups and specific products. It can work without an Internet connection, which is especially convenient for retail facilities with a small area, where it is not always possible to provide uninterrupted access to the Internet. Our program, similar to 1C, is compatible with retail and warehouse equipment various types, in particular:

• with fiscal registrars;
• with barcode scanners;
• with printers that print labels and receipts.

Doing business with our program, which is similar to 1C, will help you free up time and resources for new projects without losing control over current activities.

Retail store automation: maximum possibilities

The program with which retail automation is carried out, as well as 1C, solves many problems. The application with which the automation of business processes is carried out provides the ability to perform the following actions:

• receive sales reports online. To obtain up-to-date information in real time, just connect to the internet.
• Control revenue and analyze sales dynamics from anywhere in the world where there is a network connection. In addition, the program, like 1C, provides the manager with all the information about the balance of goods, the number of products sold, as well as about unprofitable or, conversely, profitable positions.
• Equip the store with everything you need effective work. The seller is able to master the program for retail within 15 minutes - it has an intuitive interface and is a kind of virtual cash register, where everything is thought out and convenient. Full automation of all cash and trade operations will save staff time and labor costs.
• Print receipts and register sales even when you are offline.

The use of the system from the MySklad service, as well as the 1C program, is relevant, not only in retail, but also in wholesale trade. The application, which automates many processes, will provide the user with maximum reliable information about the quantity of goods and their movement in the warehouse. Just like the 1C service, our program helps to print various source documents, edit prices. Moreover, it already contains ready-made templates, which are enough to fill in the required details of the company.

Trade automation tools are being implemented in seven stores out of ten. This implementation is not always deliberate. Is automating a clothing store different from automating a beer store? How to organize automated accounting in a grocery store? In the article we answer questions and give turnkey solutions.

Store automation

More and more retailers are choosing to automate sales operations. But few retail outlet owners realize how much easier in-store retail automation can make life if you approach it wisely.

If the store is automated simply because “the neighbor” has already set up this process, the work will not be effective.

There are two rules:

it is necessary to approach the process of automation, being aware of the tasks to be solved (and not because “all the stores in the district have abandoned the counter trade, we need to do this too”);

equipment and software package are selected for specific requests.

Choose the software that has flexible settings. The solution from "Business.Ru" suits any type of retail trade precisely because of its extended functionality.

We list the tasks that automation of trade in the store can solve:

theft by staff;

reducing queues at the checkout;

inventory errors and arrears issues;

saving money on a commodity manager (when an individual entrepreneur cannot cope with the purchase of goods on his own);

forecast of demand for goods (based on previous purchase volumes);

increasing the number of goods offered, by opening access to products for customers by organizing boxes with cash desks at the exit from the hall.

Can automation fail to solve some of the problems? Yes, if the difficulties in the store are related to systemic market problems.

For example, in the city where the store is located, closed large plant and over 1,000 people were laid off. The store will have a demand problem that analytics and inventory cannot solve. After all, demand will gradually fall for all positions, since some people will not be able to find a job and will move to another city.

Will automation solve the problem if Pyaterochka opens next to a small grocery store? Partly yes, because a special cash program connected to the commodity accounting system will help:

• identify the most popular categories to focus on;
• launch a loyalty program and introduce bonus cards (with accumulation of points).

Store automation equipment

How much an entrepreneur will spend on equipment for store automation is one of the main questions of an individual entrepreneur who decided to introduce a barcode reading system at the checkout.

Equipment required for store automation:

personal computer or laptop (from 15 thousand rubles - used);

fiscal registrar (online cash desk) with a fiscal drive (from 15 thousand rubles);

barcode scanner (from 4-7 thousand rubles).

You will also need software (not necessarily all of the following):

software that will keep inventory;

CRM for managing the client base and setting tasks for managers;

cash register program for quick counting of goods at the checkout and management of promotions and bonus programs.

Software costs vary. Free programs do not provide all the necessary functionality. A program for automation “out of the box” with a license can cost from 3.5 thousand rubles (truncated functionality) one-time.

The cost of cloud solutions starts from 300-390 rubles per month. Cloud programs are usually easier and more convenient to use.

Additional equipment for store automation:

scales with label printing (from 40 thousand rubles);

a data collection terminal with a built-in barcode scanner (from 25-35 thousand rubles).

Ready-made store automation solutions

Let's present ready-made solutions for automating retail stores and approximate prices for hardware and software for each of the options.

For convenience, we will divide the store into several zones and tell you what automation solutions are available:

at the checkout;

in a warehouse;

V trading floor.

In our review, we will show what solution we have for automation:

grocery store;

beer shop;

small outlet or an island in a shopping center;

butcher shop;

clothing store;

online sales, etc.

Grocery store automation

Checkout area

Using a computer, laptop in conjunction with an online cash register and cash register program, a barcode scanner is the first step towards automating trade in a store.

For simple store automation, it is better to choose a fiscal registrar as an online cash register. It is easier to connect it to a PC or laptop (compared to a standalone online cash register)

If a retail store sells alcohol, then it is necessary to install a scanner that can recognize EGAIS codes (2-D scanner). It is also necessary to configure the exchange of EGAIS data with computer program. For example, "Business.Ru" has a special solution for EGAIS and commodity accounting.

The second option is to install an expensive POS system protected from moisture and dust, which is able to work without failures 7 days a week for 24 hours, instead of a computer and a cash register. The POS system already includes a computer, an online cash register, and has ports for connecting additional equipment(keyboard that can be programmed for the needs of a particular store and scanner).

The only downside of a POS system is the price. The lower limit of the cost (a system with a small screen) is 60 thousand rubles.

Whatever type of online cash desk is, using the cash program () you can manage promotions and print the number of bonus points in each check (when implementing the cash program).

In the hall

If you want to reduce the number of staff in the hall thanks to the automation of trade in the store, you can install:

electronic scales that can print barcode labels;

price checker (cost from 35 thousand rubles).

The buyer will not contact the sellers to weigh the goods and clarify the price if the price tag has gone astray.

In the warehouse

Working in a grocery store means receiving goods daily. For prompt acceptance, you can hand over the data collection terminal to the merchandiser or manager.

With the help of a manual terminal, not only acceptance, but also inventory is carried out.

In the warehouse, scales with barcode printing for those goods that are sold by weight will be useful. You can also use the scales in the warehouse to check the weight of the goods brought from the supplier. For example, if a grocery store sells vegetables.

Flower shop automation

There are several reasons for automating the trade of a flower shop:

this is a chain of flower shops, and the owner wants to control the work of sellers;

keep track of how many flowers (the goods quickly deteriorate) are left in order to place an order to the supplier with an accuracy of one piece;

According to Federal Law 54, any flower shop must have an online checkout. We recommend choosing a fiscal registrar that can be connected to a laptop. The second option is Evotor, a smart terminal that is already being sold with a tablet.

Simply print barcodes on a piece of paper so that the seller simply scans when buying desired code scanner. This makes it easier to work, especially during peak hours or March 8th.

Whichever checkout option you choose, you need a cash register program that not only transmits sales data, but also analyzes how much product is left in the store. Moreover, access to Personal Area the owner of the flower shop should have the program, regardless of where he is located - in the office or replaces the seller in another store.

The solution from Business.Ru is suitable for flower shops, as it is a cloud service that includes the ability to account for goods and software for online cash registers.

Clothing store automation

Checkout area

The main thing for a clothing store is to have a program that could check the availability of all sizes of a model in a warehouse and in other stores (if it is a network). This should be able to do the accounting program. For example, the size check function is implemented in .

Also a useful “chip” for increasing customer loyalty is a bonus card for a regular customer with the accrual of discount points or the accumulation of discount percentages. Promotions are registered in the program for the cash register. This functionality is in the service.

In addition, the Business.Ru solution will automatically calculate the “contribution” of each seller to the common cause: which of the consultants should be awarded a bonus, and which should not.

clothing store sales floor

A large clothing store has to reprint price tags before sales. Therefore, it is desirable to have a small label printer right on the sales floor.

If there are few consultants on the trading floor, you can install one price checker in a conspicuous place, which will display not only the price of a dress or T-shirt, but also the availability of sizes.

Warehouse or utility room

A printer for the manufacture of price tags and labels will be required in a warehouse or in a company office.

You can automate the acceptance of clothes if you implement a data collection terminal. But it costs from 35 thousand rubles.

Another option is to install another laptop with a barcode scanner connected to it in order to keep inventory records and implement it in the store.

The head of a clothing store will be able to monitor the work of one or several stores through the Business.Ru Retail program, upload purchase figures or give instructions to marketers about promotions and price reductions (if necessary).

CRM, access to which is available for all subscribers, helps to maintain a database of regular customers and counterparties in order to congratulate them on holidays, send newsletters and remind them of themselves.

Butcher shop automation

Butcher shop checkout

Every Butcher shop must work according to 54-FZ, so the owner of the butcher shop needs to install a cash register. It is better if it is a laptop or a computer with a fiscal registrar. A cash program is installed on the PC, which can:

print checks with information about promotions (this way you can sell goods that are slightly stale on the shelves at a reduced price);

give analytics about the best-selling products;

make discounts for regular customers (incentivizing them to go to this particular store).

Warehouse or utility room

By law, a butcher's shop must have a warehouse or utility room where carcasses are cut. Electronic veterinary certificates are also canceled here (as it is written in the article “How to open a butcher shop”).

Thus, in a warehouse, a computer is a mandatory attribute so that the butcher's shop does not violate the law on electronic veterinary certification.

If this computer is connected to, then you can automate several processes at once:

residue monitoring;

printing of price tags (they quickly get dirty and need to be updated);

document flow with suppliers;

calculation of the performance of each seller.

Beer store automation

Beer shop checkout

It is necessary to install a computer with a fiscal registrar at the checkout to comply with 54-FZ and automated accounting. For a beer store, a 2D barcode scanner is not necessary. According to the law, when selling, it is not required to keep records in the EGAIS of each bottle.

The cash program installed on the computer can:

support discount programs;

automatically disconnect at a time when it is forbidden to trade by regional legislation (so that the store does not violate the law);

give beer sales analytics and related products on separate days or on separate sellers and so on.

In the warehouse

When accepting beer, a mark is made in the EGAIS system, so it is advisable to have a computer with a connected EGAIS in the warehouse. The quantity of beer on the bill of lading must be the same as the actual number of bottles received from the supplier. If the numbers do not match, it is necessary to note the discrepancy in the Unified State Automated Information System directly in the warehouse.

For more efficient operation of the beer store and simplification of work in EGAIS, we recommend purchasing a barcode scanner for a computer in the warehouse in order to quickly enter all bottles of beer into the program and count them.

Auto Parts Store Automation

Automation at the checkout and when issuing goods

The equipment at the checkout of an auto parts store is similar to what is installed ... in a retail grocery store. This is a computer or laptop, a fiscal registrar and a barcode scanner.

The functionality of the software for an auto parts store is more complex than for a regular store. The computer must have not only a cash register, but also an accounting program (or one that includes both of these functions), integrated with the order processing system in the warehouse.

A barcode scanner is needed not only when working with motor oils (according to the law, their name must be written on the check), but also when working with samples. Typically, only product samples are displayed in the windows of an autogoods store, and a complete order is formed in a warehouse. Therefore, warehouse workers should receive notifications about the assembly of a new order using the program.

In addition, the cash program together with the accounting program can:

show the best-selling goods and those that have already ended (in order to quickly order from the supplier);

print documents for suppliers from a template;

determine the most effective consultants of the month (week, day).

Automation in the trading floor of an auto parts store

On peak days, an auto parts store receives a number of customers that cannot be served by all sales assistants. Therefore, it is ideal if the trading floor has a computer with a database of goods in stock.

Using a computer or terminal, the buyer will be able to view information about the quantity of goods in the warehouse, about its price and, possibly, additional information about components.

This computer can be equipped with a receipt printer to print out the guest bill - in this way, the buyer himself will be able to form an order, which will only be paid at the checkout.

Trade automation: an option for a small store

Do you need to automate the work of a small store? If the store has less than 50 products (for example, it is a fruit and vegetable store or an island in a shopping center), then it will be enough to install a cash register program on a laptop.

Analytics of the cash program (for example, "Business.Ru") will help:

run shares and bonus system for regular customers;

calculate the best-selling products and those that only occupy the shelves.

The program can also print price tags and generate document templates, for example, for interacting with suppliers.

Store network automation

The solution for automating a chain of stores practically does not differ from programs for a single store. However, there are nuances.

It is important that the program for the store helps:

the owner or manager of the network to control several outlets;

managers to see the remnants of goods in different stores (to solve the problem of a buyer who is looking for an already finished size of clothes or shoes);

conduct promotions or work with discount cards in all stores of the network;

keep uniform prices for goods throughout the network.

The store is too small, the assortment is small, there are few buyers, there are few sales staff, and the budget for automation is quite modest. But even small retail stores it is important to control and manage business processes. To manage sales, it is important to analyze competitors, pricing, marketing. For inventory management, sales are analyzed, balances are tracked, and an operational order of goods is carried out. Working with clients involves expanding the client base, loyalty programs, feedback. Also, from the point of view of financial management, it is necessary to control mutual settlements with suppliers, to calculate salaries.

The owner of a small store has to carry out operational management on his own, including analytics, planning and performance control. Even a small mistake can result in big losses.

The most popular argument against automating a small store is that it is expensive. However, if we compare the option of trade automation for a small store and the financial losses of a non-automated enterprise due to dishonesty of employees, delays in ordering products, dissatisfied customers, the argument about the high cost is refuted.

On average, automation of a small store pays for itself within 6 months, and the benefits of optimizing business management processes become apparent as soon as you start using accounting system in operational work.

Trade automation options for a small store:

1. Packing bulk goods (cheese, sausage, confectionery) before entering the counter, still in stock. To do this, the warehouse needs to install electronic scales with the function of printing labels with barcodes. After the goods arrive on the counter, lay it out.
2. Weigh the goods at the checkout (vegetables, fruits). Then the cashier with the help electronic scales weighs the goods without printing labels, enters the product code. In this case, the cost is calculated automatically.

Ready-made automation kits

Newger Atol 91F + 1C: Cash desk

Inexpensive kit for quick automation of a point in the market, a kiosk, a small dining room.

Using the “1C: Cashier” cloud, it is easy to enter goods and prices in cash registers, register sales, keep simple inventory records and effectively manage several outlets.

Newger supports barcode scanner; Works offline up to 8 hours.

Included: stand-alone CCP "Atol 91F", cloud-based inventory and analytics system "1C: Cashier".

1C - ATOL MK 11F Mobile

A convenient option for couriers, delivery services, sales agents and field services.

The kit contains all the functionality for effective mobile commerce: accepting payment and issuing a check under 54-FZ at the time of settlement, sending checks to OFD via Bluetooth or mobile Internet, scanning barcodes with the tablet's camera. Compact cash machine Runs on battery for up to 15 hours, easily fits in a pocket or attached to a waist belt.

Included: FR "Atol 11F Mobile BT 2G", applications "1C: Mobile cash desk" and "1C: UNF + online cash desk with 54-FZ", module for wireless data transmission, battery for autonomous operation, tablet 7 1C- IDZOR ALONG8321

1C - Azur - 01F - MK

Three-in-one set: a mobile online cash register with acquiring and a built-in barcode scanner in one device + a pre-installed application “1C: Mobile cash register”.

Suitable for small retail, service and Catering, courier services, exit trade. Convenient to arrange retail sales, accept cash and non-cash payments, including contactless ones, work with customer orders and keep simple sales records. The charge of the CCP is enough for 12 hours. “1C: Mobile Cashier” can be synchronized with “1C: Cashier”, “1C: Retail 8”, “1C: Accounting 8” and other 1C programs.

Included: KKT AZUR - 01F, "1C: Mobile cash desk".

1C: Cashier + Atol 30F BT + Laptop 14 + Windows 10 Pro

Inexpensive full featured workplace the owner of a small outlet with all the necessary software and without a subscription fee.

The large screen allows you to comfortably work with invoices and tables, view websites, create and receive orders, manage an online store. A laptop based on a 4-core Intel Atom Z8350 4Gb / 64Gb processor has sufficient performance to run the 1C: Cashier application. Windows 10 Pro is preconfigured, it automatic updates disabled by default.

Included: FR Atol 30F, laptop 14; with Windows 10 Pro with pre-installed 1C: Cashier.

CASH №1 + 1C: Retail 8 + ASTRAL OFD

Inexpensive kit for a point of sale with a PC.

A functional online cash desk takes up little space, connects to a PC via Ethernet, Wi-Fi or USB and easily integrates with “1C: Retail 8”. With the help of this program, it is easy to solve daily tasks: work with the nomenclature, register sales and returns, keep inventory records, manage the assortment, purchases and warehouse, receive useful reports about the operation of the outlet and send sales data to 1C accounting programs.

Included: KKT "Cashier No. 1" with FN for 15 months, 1C: Retail 8. Basic version. Electronic delivery, Astral OFD for 15 months.

CASH №1 + 1C: MANAGEMENT OF OUR COMPANY

Set for online stores.

KKT "Cashier No. 1" is able to automatically generate and send a check for online purchases; It is possible to disable the printing of paper checks. “1C: UNF” is optimal as a back office for an online store: the program integrates with popular content management systems (CMS): 1C - Bitrix, UMI.CMS, InSales, etc., synchronizes with “1C: Accounting 8”, “1C : Retail 8” and exchanges data with more than 25 banks, including Sberbank, VTB, Alfa-Bank.

Included: KKT “Cashier No. 1” without FN, “1C: Management of our company”