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Checking the military. Military registration in the organization

Keeping military records in an organization is the duty of every company, and far from being a right, as many believe. Tells us about it the federal law“On Defense” dated May 31, 1996 No. 61-FZ (clause 6 clause 1 article 8). At the same time, many organizations neglect this duty, since the fines for dishonest military registration in the organization or ignorance of it at all are negligible compared to violations of other areas of conduct. personnel office work, and do not exceed 1000 rubles for each type of violation (Chapter 21 of the Code of Administrative Offenses of the Russian Federation). However, each company sooner or later comes to the need to establish military registration, since the district military registration and enlistment offices visit each company operating in the territory entrusted to them with a certain frequency. In addition, it must be remembered that a fine can be imposed for each “incident” of a violation, and not just for the fact of a violation.

In this article, we will consider the main questions that HR specialists have in the course of organizing military registration in a company. Indeed, despite the availability of precise instructions from the General Staff, immediately at the beginning of work, especially when this is done for the first time in the life of a specialist, instructions become insufficient. You need a well-defined plan. It is on the principle of the plan that our article will be built.

Starting work on the organization of military registration, first of all, it is necessary to study all the governing documents. This will help the so-called "working folder", containing in printed form the guidelines for maintaining military records (laws). Such a folder must be mandatory in each organization, contain the Federal Law of 04.24.1996 No. 61 “On Defense”, the Federal Law of 01.24.1997 No. 31 “On mobilization training and mobilization in the Russian Federation”, the Federal Law of 06.03.1998 No. 53 “On military service And military service”, Code of the Russian Federation “On administrative offenses"Chapter 21, Comments on the Code of the Russian Federation "On Administrative Violations" Chapter 21, FKZ of December 27, 2001 "On Martial Law", Decree of the Government of the Russian Federation of November 27, 2006 No. 719 "On Approval of the Regulations on Military Registration", Guidelines for the organization and maintenance of military records and booking of citizens in reserve (GPZ). During the check, the checking inspector will definitely pay attention to this folder and, if it is not there, he will definitely prescribe to start it. In addition, it is assumed that the employee responsible for military records in the organization must know and constantly study the governing documents, therefore, if you are going to keep military records in accordance with all the rules, then the presence of this folder is primarily in your interests, and only then - in order to pass the test.

The duty to maintain military records is assigned to the head of the organization "by default". However, the enterprise must have an order appointing a person responsible for maintaining military records, indicating the employee replacing him during the absence of the main one (business trip, vacation, sick leave). The form of the order on the appointment of a person responsible for military registration in the organization is given in the guidelines for the organization and maintenance of military registration and reservation of the GPZ and is mandatory. The order is prepared annually and in without fail coordinated with the military registration and enlistment office (after approval, the military commissar's signature appears on the order with the seal of the military registration and enlistment office, which is a confirmation of the fulfillment of the document approval rule). Next, a package of documents is being prepared for putting the organization on military registration: an organization card for f-18 and a work plan for military registration for a year, which is also agreed annually with the district military registration and enlistment office. Form 18 is filled out on the basis of statistical data on the employees of the organization at the time of preparation of the document and contains information about the organization, total strength employees, as well as the number of citizens who are in the reserve and working in the organization, with a breakdown by composition and degree of fitness for military service. The work plan is prepared according to the form given in the guidelines for the organization and maintenance of military records and booking of the GPZ. Depending on the military registration and enlistment office and the region, when registering an organization for military registration, a notice of registration of the organization with military registration, form 6, a plan for replacing specialists during mobilization and wartime, as well as a list of recruits may also be required.

Particular attention should be paid to the card index of personal cards of citizens who are in reserve. It is built in the form of T-2, but sorted by composition:

separately personal cards of reserve officers;
separately personal cards of warrant officers, warrant officers, sergeants, foremen, soldiers and reserve sailors;
separately personal cards of citizens in the reserve, female;
separately personal cards of citizens subject to conscription for military service.

All T-2 cards of citizens subject to reserve and working / working employees must be recorded in the register of T-2 cards. The form of the journal is given in the guidelines for the organization and maintenance of military records and reservations of the GPZ and is mandatory. According to the form of the journal, columns are provided for marks on registration and deregistration of the GPP in the organization. Note that logging is allowed in in electronic format. However, during the inspection, it will need to be printed and presented to the inspector as proof of compliance. When an employee leaves, the T-2 card is transferred to the archive. Unlike the T-2 cards for employee records, the T-2 cards of the military service card file are stored for 3 years (T-2 cards of employees - 75 years) after dismissal.

When hiring an employee, as well as when building a card file of those liable for military service, pay attention to the correctness of the completed data on military registration in the T-2 card:

The composition (profile) is filled out without abbreviations based on the data of the military registration document: command, engineering and technical, military-humanitarian, pedagogical, legal, medical, veterinary.
The full code designation of the VUS is also indicated in the military registration document and is entered on the card in full accordance with the military ID.
The category of fitness for military service is also presented on the corresponding page in the military ID. At the same time, if there is no record of fitness, then the fitness category “A” is affixed (this is often the case with reserve officers).
The name of the military commissariat is affixed in accordance with the last entry in the military ticket.
The column "Registered for military service" is filled in according to the following lines:

a) in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;

b) for citizens booked for the organization for the period of mobilization and for wartime (section I, clause 4 of the military ticket).

A mark on deregistration is made in the personal card of those citizens who have reached the age limit for being in the reserve or are recognized as unfit for military service for health reasons.
Citizens subject to conscription for military service (up to 27 years of age): the columns “Reserve category”, “Composition (profile)”, “Full code designation of the VUS” and “Registered in the military” are not filled . In the column " Military rank"The entry is made with a simple pencil" subject to appeal.
The category of fitness for military service is written in letters in accordance with the data of the military registration document:
A - fit for military service.
B - fit for military service with minor restrictions.
B - limitedly fit for military service.
G - temporarily unfit for military service (re-examination period).
D - not fit for military service (removed from military registration).

When building a file cabinet, you should also pay attention to such card fields as “knowledge foreign languages' and 'education'. Military commissars pay attention to the information in these fields and believe that they must be filled out without fail, despite the 152-FZ (On the protection of personal data) and the absence of education requirements for the position of the employee. They motivate their requirement to fill in these fields by the fact that these data will be extremely necessary for the military registration and enlistment offices in case of mobilization or wartime. Perhaps this is so, but for us, personnel officers, this circumstance, of course, does not make our work easier. Especially if the company has less than 500 employees - in this case, the employee is engaged in military registration along with his main job. And only when the gas processing plant is more than 500, an individual worker relies on this area of work.

In each organization, in addition to the filing cabinet, working folder, an order on the appointment of a person responsible for military registration and an agreed work plan, there should also be a log of checks on the implementation of military registration and booking of citizens who are in the reserve of the Armed Forces Russian Federation. The form of the journal is given in the guidelines for the organization and maintenance of military records and reservations of the GPZ and is mandatory. In this journal, representatives of the administration and military commissars will give their comments and assessments, who will come with checks - annually with more than 500 employees and once every 3 years with less than 500 employees.

The last step in this difficult task, the organization of military registration at the enterprise from scratch, will be the preparation of a working folder, where all outgoing and incoming military registration documentation will be stored. It is in this folder that notices of the admission and dismissal of employees, which are being prepared within 2 weeks, correspondence with military registration and enlistment offices, and so on, will be transferred for storage. It is recommended to prepare all outgoing documents in 2 copies - one for the military registration and enlistment office, the second for the employer. Documents must be stamped with the outgoing number and date. Documents submitted directly to the military registration and enlistment offices are recommended to be submitted according to the inventory, and when sent by mail, it is imperative to attach an inventory of the shipment. Otherwise, it will be quite difficult to prove that you carried out work on military registration in a timely manner, in accordance with the requirements of the law.

Further maintenance of military records is carried out in accordance with the plan for maintaining military records in the organization in compliance with the deadlines specified in the plan.

* * *

As you can see, in principle, there is nothing complicated in maintaining military records. There is more monotonous, paper work, which not everyone likes. In addition, the work on setting up and maintaining military records is quite labor-intensive, since it requires the presence of a separate card index T-2 for those liable for military service, which also needs to be maintained, filled out and replenished, like the main one.

Whether or not to keep military records - of course, the company can decide for itself, how and then, to pay wages employees on a card, reporting to all relevant funds, or issuing it in envelopes, depriving employees of future pensions and other benefits. But, based on experience, if your company has already "lit up" in the military registration and enlistment office in one way or another, then military registration will have to by all means.

Every organization is required to keep military records. To avoid fines, find out who is subject to military registration, prepare Required documents and timely transfer information about employees to the military registration and enlistment office.

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Military records in an organization are often the responsibility of personnel officers who are charged with collecting, systematizing and updating information about the performance of military duties by employees. The work is carried out in two directions - general accounting and booking of citizens in reserve (GPZ).

What categories of citizens of the Russian Federation are subject to military registration

For failure to provide information about citizens subject to registration, failure to notify an employee of a call to the military enlistment office and other violations in the field of military registration (VU), the law provides for administrative liability (Articles 21.1, 21.4, 21.2 of the Code of Administrative Offenses of the Russian Federation). In order to avoid problems during the next inspection, you need to clearly know which categories of citizens are subject to military registration, and timely draw up lists of employees that meet the established criteria.

Who is not included in the lists

Foreign workers are not considered liable for military service, therefore they are not included in the lists (Article 1 of Law No. 53-FZ of March 28, 1998, Article 15 of Law No. 115-FZ of July 25, 2002).
Women who do not have a military specialty.
currently serving in the military.
Permanently residing outside the Russian Federation.
Serving sentences in places of detention.

The General Staff of the Armed Forces of the Russian Federation approved Guidelines dated 11.07.2017, where all categories of personnel subject to accounting are listed. These include:

Men of military age (18-27 years) not enlisted in the reserve.
Men who are in the reserve and exempt from conscription.
nbsp; Men over 27 years old who did not serve in the army due to a delay.
All citizens who have been discharged from the army or who have served in alternative service.
Women who received military specialties.
Specialists trained at the military departments of educational institutions.

Important! Consider all eligible employees, including those working remotely, part-time, or outsourced. part-time jobs.

Booking of citizens who are in reserve is entrusted to individual employers by order of the Interdepartmental Commission of the Armed Forces of the Russian Federation, executive authorities and local government. The organization receives ready-made lists of positions and professions or extracts from them. On the basis of the documents received, it is necessary to book employees suitable for the requirements and fill out the forms of form No. 4 (issued at the military registration and enlistment office). Usually, we are talking about valuable specialists, representatives of rare professions, highly qualified managers. Reserved citizens are exempt from conscription for military training and service during mobilization.

What documents of military registration is maintained by the employer

Maintaining military records in an organization requires the execution of a number of documents - both for internal use and for transfer to the military registration and enlistment office. First of all, the employer issues an order to organize military registration. In "System Kadra" you can download completed sample

The document is drawn up in free form and is among the mandatory for any organization.

The experts of the magazine "Personnel Business" will tell in detail,. If the VU will be conducted by an employee of the personnel department on a part-time basis, do not forget to make the appropriate changes to employment contract, staffing and time sheet.

Attention! To find out if the applicant is liable for military service, look at the 13th page of the internal passport, where the corresponding stamp is placed.

In addition, the employer is entrusted with carrying out explanatory measures with employees, as well as compiling and maintaining:

file cabinets personal cards(forms No. T-2, T-2GS) for all employees who are in the reserve and are subject to conscription for military service;
log of checks of the state of military registration;

Expert advice

The information necessary for processing documents is written out from military tickets and certificates presented by employees, or requested from the military registration and enlistment office. Do not forget a person liable for military service or a conscript, copy all pages of a military ID on which there are records, draw up receipts for receiving military registration documents and store the roots from them.

How to keep military records in an organization: step-by-step instructions-2018

Absolutely all enterprises are required to keep military records, regardless of the field of activity and organizational and legal form. It will help you to understand the intricacies of the process and understand how the organization of military registration in the organization begins, step by step instructions.

Step-by-step instructions: we keep military records in the organization

Step 1. Assign responsible person. This can be either a company secretary or an employee of the personnel department, or a main employee or an entire unit (military registration desk) engaged exclusively in maintaining military records. The expert of the "Personnel System" will tell how to determine the number of employees keeping military records in an organization

Step 2. Determine which categories of employees you will work with. Focus on requirements methodological recommendations, approved General Staff of the Armed Forces of the Russian Federation on April 11, 2017 and Decree of the Government of the Russian Federation No. 719 of November 27, 2006. If the enterprise maintains not only general records, but also reservations of citizens staying in reserve, additionally develop documents in accordance with the annexes to the Instruction approved by the resolution of the Interdepartmental Commission on Reservations No. 664c dated February 3, 2015.

Step 3. Register the employer with the local military commissariat. You can also get an introductory tutorial here. guidelines, samples of documents and advice on controversial or atypical cases. Registration separate subdivisions conducted at the location of branches and representative offices, and not the parent organization.

Step 4. Prepare all the necessary documents: magazines, cards, lists. If possible, automate part of the paperwork using special programs for the formation of workflow.

You can master the methods of competent document management at the HR School:

Step 5. Maintain military records in up to date . At least once a year, check the data of personal cards with documents provided by employees or representatives of the military registration and enlistment office, make the necessary changes.

Step 6: Meet reporting deadlines. The employer is obliged to provide the military registration and enlistment office or local authorities with the following information:

about male employees who next year turns 17 years old - the age of initial military registration (every year before November 1);
about male employees aged 15 and 16 (annually in September).
about employment and dismissal of employees subject to military registration - within two weeks from the date of the event;
about employees who are at the VU - upon request within two weeks.

It is very important not to be limited solely to paper work, but to carry out a full-fledged methodological training personnel: explain the procedure for mobilization, hand over summonses, promptly report calls to the military registration and enlistment office.

VU maintenance checks are carried out regularly. If the company does not yet maintain military records, start with organizational issues: register at the military registration and enlistment office, appoint a responsible officer. If records are kept, an audit will not interfere: check the data and make sure that you report to the military registration and enlistment office on time, and all the necessary documents are stored in the personnel department or the military registration desk of the enterprise.

Issues related to the annual reconciliation of information on military registration contained in the personal cards of the organization with the information contained in the documents of military registration of local governments.

What is the procedure for this reconciliation?

How should local governments notify the organization of this reconciliation (letter, order?) and should they notify us at all? What should be indicated in this letter?. What documents should the employee of the self-government bodies conducting this reconciliation provide?

What documents DO WE HAVE to provide to the representative, except for personal cards of those liable for military service? Can we refuse to provide any other documents on the organization of military registration, except for personal cards?

In what form is the reconciliation carried out: do they come to our organization or do we have to take our personal cards to them? etc. and so on.

Which regulations Is there any on this issue (namely, in the form and procedure for conducting reconciliation)?

Answer

In order to update the information contained in the personal cards of those liable for military service and conscripts, as well as in the military registration documents of military commissariats, it is necessary, among other things, to verify at least once a year the information on military registration contained in personal cards with the information contained in the documents military registration of the relevant military commissariats and (or) local governments (clauses "e" clause 32 of the Regulations on military registration, approved by Decree of the Government of the Russian Federation of November 27, 2006 N 719, clauses "e" clause 29 of the Methodological recommendations for maintaining military registration in organizations, approved by the General Staff of the Armed Forces of the Russian Federation on April 11, 2008). The reconciliation procedure is given in Appendix No. 12 to the Methodological Recommendations.

On the question: What is the procedure for conducting this reconciliation?

The reconciliation procedure is given in Appendix No. 12 to the Guidelines (#/document/99/902153349/XA00M7M2N8/?step=4).

On the questions: How should local governments notify the organization of this reconciliation (letter, order?) And should they notify us at all? What should be included in this letter? What documents must be provided by an employee of the self-government bodies conducting this reconciliation?

The date and time of reconciliation are established by the military commissariat (in settlements (urban districts) where there are no military commissariats - by the local government), operating in the territory within which the organization is located (clause 2 of Appendix No. 12 to the Methodological Recommendations).

In order to ensure the completeness and quality of military registration of conscripts and those liable for military service, from among those working (studying) in organizations ( educational institutions), and booking citizens in the reserve, throughout the calendar year, organizations develop a work plan for the implementation of military registration and booking of citizens in the reserve (in accordance with Appendix N 17 to these Guidelines), and coordinate it with the military commissariat municipality. In this plan, the reconciliation under consideration is also provided. So, coordinating this plan, the organizations set the date and time of reconciliation.

On questions: What documents WE HAVE to provide to the representative, except for personal cards of those liable for military service? Can we refuse to provide any other documents on the organization of military registration, except for personal cards?

During the reconciliation, the information specified in section II "Information on the military registration" of the personal card is specified, as well as the following data of citizens:

surname, name and patronymic;

Date of Birth;

Place of Birth;

education;

position (profession);

marital status and family composition;

health status;

basic anthropometric data;

passing military training;

address of the place of residence (stay), contact phone numbers.

Prior to the reconciliation, the specified data are specified according to the documents of the military registration of citizens, the relevant documents of the organization and in personal communication with citizens (clause 2 of Appendix No. 12 to the Methodological Recommendations).

Thus, for the purpose of reconciliation, only personal cards of employees are needed.

On the question: In what form is the reconciliation carried out: do they come to our organization or do we have to take our personal cards to them?

The form of reconciliation is not established by law, and therefore we recommend that you clarify this issue directly with local governments that are authorized to conduct such reconciliation in your organization. As a rule, reconciliation is carried out in local governments.

On the question: What regulatory documents are there on this issue (namely, on the form and procedure for conducting reconciliation)?

As mentioned above, the reconciliation procedure is given in Appendix No. 12 to the Methodological Recommendations.

Details in the materials of the System:

1. Situation: What are the duties of an employee who maintains military records in an organization

The duties of the person responsible for military registration in the organization, in particular, include:

1. Check the availability of military registration documents when hiring employees. In particular, the presence of marks in the passport about the attitude to military duty, the authenticity of military registration documents, as well as records in them about military registration at the place of residence or stay.

2. Maintain military records of employees. Namely, enter data from documents of military records of employees in.

3. Notify employees of their military registration duties. In particular, to inform them about calls to the military registration and enlistment office, to explain the procedure mobilization training, hand over subpoenas, as well as inform about responsibility for non-fulfillment of these duties.

4. Inform military registration and enlistment offices about violations of military registration: about the failure of employees to fulfill their duties on military registration, identifying errors in military registration documents or their falsification.

5. Report on the maintenance of military records to the military registration and enlistment offices (at the location of the organization) or local governments.
Submit there:

Ivan Shklovets,

Deputy Head Federal Service for work and employment

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Military registration in the organization - a step-by-step instruction for 2017-2018 on its maintenance will be described in this article - should be maintained by each employer if citizens liable for military service work in his staff. This is a requirement of paragraph 7 of Art. 8 of Law No. 53-FZ of March 28, 1998 "On military duty and military service." Also from the article you will find out who is doing this and what categories of citizens are subject to registration.

The procedure for maintaining military records of citizens in organizations

The rules for organizing military registration are established by the Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 dated November 27, 2006 and the Methodological recommendations for maintaining military registration in organizations (hereinafter referred to as the Methodological Recommendations), approved by the General Staff of the Armed Forces of the Russian Federation on April 11, 2008.

men of military age (18-27 years old) not enrolled in the reserve;
men in reserve;
employees trained in military departments in educational institutions vocational education;
persons released from conscription;
men over 27 years of age who, due to a delay, did not complete their service;
citizens discharged from the army;
employees who served alternatively;
women who have received military registration specialties.

The process of military registration is the collection and systematization of information on the performance of military duty by the above employees, as well as its updating. The purpose of this procedure is to ensure that the citizens of the Russian Federation fulfill their duty to the Motherland, as well as to meet the state's needs for military resources in case of hostilities.

Who keeps military records and reservations in the organization?

The obligation to organize accounting in an organization lies with its head, although, if necessary, he can delegate the direct execution of this duty to other employees by his order. The procedure for delegation is established by clause 12 of the Regulations on military registration:

if less than 500 employees are registered, one person can perform these duties in combination;
if the company employs from 500 to 2000 persons liable for military service, it is necessary to single out a specialist, imputing him to maintain military records as the main workload;
if the number of persons liable for military service is 2000-4000 people, it is required to attract two full-time employees.

With a larger staff, the law allows for the delegation of accounting duties to a larger number of employees. In this case, it is necessary to allocate an employee for every 3,000 employees and create a military registration unit. Note: Candidates for employees applying for record keeping should be agreed in advance with the military commissariat in order to avoid problems.

Step-by-step instructions for maintaining military records in organizations

For competent organization accounting process, company management must take several steps.

Step 1 - Edition order on the organization of military registration. With this document, the manager must appoint a responsible person and his deputy, who will perform accounting duties during rest or forced breaks in the work of the responsible person.

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Step 2 - preparation and coordination with the military commissariat of the work plan. A sample plan can be found in Annex 17 to the Guidelines. The document must contain information about the planned activities, the timing of their implementation and the name of the organization, as well as a note on agreement with the military registration and enlistment office.

Step 3 - development of a log of checks of accounting and booking of citizens. The company's management should be guided by the sample that is presented in the Guidelines. According to Appendix 1 to this regulatory legal act, the document must be drawn up in the form of a table with the following columns:

"Date of verification";
"Position and full name of the inspector";
"Results, shortcomings and evaluation";
"The decision of the head of the company based on the results of the audit and marks for the elimination of deficiencies."

Step 4 - a thorough check of documents from citizens in the process of employment in the company. Those liable for military service in the reserve must submit a military ID to the personnel department, and those who have not completed the service must submit a registration certificate. It is necessary to make sure that the data and photos in these documents correspond to the information in the passport.

Step 5 - filling out personal cards of employees. They must indicate:

marital status information;
education data;
place of work;
job title;
the address of the employee's place of residence.

Cards, as a rule, are stored in a special file cabinet. The filing system can be organized by departments or teams, and within them alphabetically.

Step 6 - explanation to citizens of their duties for accounting and military training, control over their performance by the employee.

Order on the organization of military registration (sample document)

A sample order is contained in Appendix 4 to the Guidelines. The document must contain the following information:

name of company;
date of issue of the order;
Document Number;
order on the organization of accounting;
data of the person responsible for record keeping;
data on the deputy employee responsible for accounting in the company in case of his temporary absence or incapacity for work;
information about the control over the execution of the order.

The order is signed by the head of the organization and certified by the company seal. A copy of the document is sent to the military registration and enlistment office.

Corner of military registration in the organization (content, sample)

According to clause 39 of the Methodological Recommendations, the management of the organization is obliged to provide employees background information on registration, mobilization and preparation for it. The equipment of the military registration corner makes it possible to visually convey to employees necessary information on these issues.

In the legislation, the sample of the corner is not described. As a rule, it is issued in the form of a stand with illustrations and contains information defining:

accounting tasks;
duties of employees;
liability for violation of accounting rules;
a list of documents regulating military registration;
rules for passing fees, etc.

Checking military records in organizations

Accounting control in large organizations(with a staff of more than 500 employees) is held once a year. The inspection is carried out by representatives of the military registration and enlistment office or local authorities. If the number of employees in the company is less than 500 people, the verification can be expected once every 3 years.

Inspectors evaluate the reliability of the organization's documents related to record keeping: personal cards of employees, work plan for record keeping. The results of the check are recorded in a special journal.

As you can see, keeping records and keeping up-to-date information about conscription workers is an important function of organizations. With this system government bodies can effectively control the performance by working citizens of their military duty.