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How to register as an employer. A complete list of documents for registering an individual entrepreneur in the FSS as an employer

Entrepreneur dealing with private practice or any other legal labor activity, can work for himself and at the same time provide jobs under an employment contract.

In order to start a business, in accordance with the law, the future individual entrepreneur must submit the following package of documents to the INFS at the place of registration of his private activity or practice:

original and copy of an identity document - passport;
original and copy of taxpayer identification code;
an application for state registration of an individual entrepreneur written in the appropriate form;
an application written in the appropriate form for the transition to a simplified taxation system (STS);
receipt after paying the state fee.

The documents will be checked and the certificate will be issued within 5 working days. Then it is necessary to register an individual entrepreneur with the Pension Fund of the Russian Federation and the Federal Compulsory Medical Insurance Fund.

Registration of an individual entrepreneur in 2019 as an employer who plans to hire employees under an employment contract causes a double process:

Registration of an individual entrepreneur as a taxpayer - MHIF, PFR, FSS and Rosstat.
Making an individual entrepreneur as an employer because in this case the entrepreneur will pay mandatory payments not only for himself, but also for employees.

According to the established legislation, within 10 days after the conclusion of a civil law contract with employees, an individual entrepreneur is obliged to register as an employer. The entrepreneur must register with the FIU as a job provider within a month from the date of conclusion employment contract with hired workers.

Otherwise, the lack of registration in the relevant activity is punishable by financial penalties from 5,000 to 10,000 rubles. for each of the funds where the employer is not registered.

At the same time, it does not matter at all under which of the contracts the employee works for you - labor or contract (civil law).

It is enough to submit registration documents once, when hiring the first person, and all subsequent ones do not need this procedure.

If you then dismiss all your employees, you will either have to deregister or continue to draw up appropriate reports to the funds on a quarterly basis. Previously released electronic signature must be restarted after registration with the PFR and the MHIF as an employer.

Registration in the FIU

When hiring employees, you will have to register again with the territorial body of the Pension Fund. Application must be submitted within 30 calendar days from the date of conclusion of the contract with the employee.

Attached to this application are certified copies of the following documents:

certificate of state registration as an individual entrepreneur - OGRNIP;
certificate of registration with the tax office - TIN;
a license to conduct a specific type of activity - if any;
passport or other identity card;
the contract concluded with the employee - only when hiring the first employee, and then not necessary.

The territorial body of the PFR will issue you in three days. Then, at the actual place of registration, a notification will be sent that the registration was successful. The document will indicate your IP number as an employer, with which you will pay the corresponding mandatory contributions.

For violation of the deadlines for submitting a package of documents, a material penalty in the amount of 5,000 rubles is applied. If the violation lasted more than 90 calendar days, the fine is increased to 10,000 rubles.

Registration in the FOMS

The employer is also required to re-register with the Compulsory Medical Insurance Fund. But this happens without the participation of the entrepreneur, because after registration with the FIU, documents are submitted to the MHIF and everything happens almost automatically. The procedure is carried out on the basis of the information submitted by you to the previous fund.

Registration in the FSS

Registration must take place in the territorial body of the FSS at the place of residence of the individual entrepreneur, but for two types of OSS (compulsory social insurance):

OSS with temporary disability due to motherhood.
Environmental protection in case of accidents and occupational diseases associated with the activities of the employee.

It is also necessary to register within 30 calendar days after the conclusion of the contract, if it contains clauses on the payment of insurance premiums. The application is submitted to the territorial office of the FSS at the place of residence on one of the forms:

From Appendix No. 2 of the Administrative Regulations, approved by Order of the Ministry of Transport and Trade No. 574 - when drawing up an employment contract.
From Appendix No. 2 of the Administrative Regulations approved by Order of the Ministry of Transport and Communications No. 575 - when drawing up a civil law contract.

If in any of the contracts there is no clause on insurance compensation, the FSS does not need to be issued.

Copies of the following documents are attached to the application:

OGRNIP;
work book of the first employee;
certificate from financial institution about opening an account;
IP passport.

Registration is processed within 3 business days. Notification comes after registration with a number to pay for the corresponding mandatory payment. Penalties for late submission of documents are exactly the same as in the case of the FIU.

If you draw up in an off-budget fund, you can be fined 500 or 1,000 rubles.

If you have deregistered, and then re-hire employees, you will have to apply for a new one.

IN this moment the government is considering some forms and deadlines for submitting documents when registering individual entrepreneurs with the FSS, PFR and MHIF. Therefore, keep a close eye on changes in this area. Perhaps things get more complicated or easier. But in any case, registration is now mandatory and occurs according to the schemes described above. For ignoring, a rather large financial penalty is due, which only increases with the duration of the missed time.

Important: as reported by the regional offices, starting this year, the Pension Fund draws up only citizens who, of their own free will, have entered into legal relations with another individual or legal entity for compulsory pension insurance. Including the payment of mandatory insurance contributions to the funded pension. That is, the PFR does not register employers on its own, but does this on the basis of data obtained from tax office.

When you open your first own organization, you always want to go through all the instances on your own in order to get to the heart of the matter. However, how to do it correctly and not fall under the imposition of fines? The best thing to do, of course, is to use professional specialists, but if you wish, you can do everything yourself.

From this article you will learn how to competently register individual entrepreneurs and LLCs in the FSS.

The reason for registering individual entrepreneurs and LLCs in the FSS

staging registration with the Social Insurance Fund is a mandatory and integral procedure for opening any organization.

The formation of an LLC implies a transition to the status of a legal entity. individuals with the ability to hire workers of their choice. Or stay sole founder or director. Regardless of the number of full-time employees, the rights of everyone are strictly protected by the FSS. Funds for maternity leave, sick leave and other social benefits. needs are directed from this Fund.

Do I need to register an IP in FSS no employees

It is impossible to open a business without employees. In IP, despite the possible absence of employees, the founder remains the only employee of the organization. All responsibility for himself and the structure passes to him personally. Therefore, the law 225-FZ Art. 2.3. Individual entrepreneurs are exempted from mandatory registration with the Fund. However, experts recommend undergoing a procedure to protect yourself during a possible temporary disability.

Do IP, LLC need to confirm the type of activity in the FSS

OOO organized in 2017 and earlier by all means need to confirm basic Kind of activity. To recalculate the injury rate or keep it at the original level. OOO, formed in 2018, do not need a similar procedure.

IP only once (at the time of foundation) indicate the main type of activity, then this is not necessary. However, if the individual entrepreneur later changed the development strategy by officially registering it in the documentation, it is recommended to contact the service on your own to recalculate the tariff. If the risk of "injury" has become less, there is an opportunity to save a little.
Code, FSS registration number by TIN, where to get this information

For LLCs and individual entrepreneurs who indicate during registration the desire to hire employees in the future, an insurance code is assigned automatically. This issue is dealt with by the services of the Federal Tax Service, where the organization was registered. You can easily find out your code by the TIN or KPP number on special resources. Attention! Most of these services are paid.

A sole proprietor with a single founding employee can activate their social insurance rights if they wish. But for this he needs to apply to the service of the Fund on his own.
Registration of an individual entrepreneur or LLC in the FSS as an employer, a step-by-step procedure

The procedure for submitting documents for registration with the FSS is very simple. The main thing is to fill out the documents correctly so that you do not have to redo it. The sequence is:

State registration of an individual entrepreneur or LLC;
Collection and completion of all relevant documents;
Registration with the Fund within 10 days.

When submitting documents for place will be informed when it is necessary to come for ready ones.

Attention! You need to go through this procedure only 1 time! Further, all new employees will be reflected through internal reporting.

Documents for registration of IP, LLC in the FSS

The package of documents for becoming registered differs for LLC and individual ones.The organization provides according to the list:

Sample application;
Passport upon personal submission of documents by the manager or a power of attorney on his behalf;
LLC certificate from the Federal Tax Service (TIN and KPP);
State. certificate of formation of the organization;
Numbers of statistics from Rosstat;
Information from the Unified State Register of Legal Entities (valid for no more than 30 days);

For IP, the list is no less:

Passport + copies;
A power of attorney, if an application is submitted by a third party;
TIN + copies;
Certificate of registration + copies;
Information from the USRIP;
Copies of passports, employment contracts and books of employees.

Application for registration of the insured in the FSS

Here again, there are slight differences for OOO:

Download the image of the application for registration as an insured legal entity at the location of the separate subdivision.

A sample IP registration form in the FSS is possible.

Sample application to the FSS registration as an employer, form, how to fill out

A sample application for registration of an individual entrepreneur with the FSS as an employer is possible.

In the application as an employer, be sure to pay attention to the correct filling:

Passport data with registration;
IP certificate number;
The date the employee was hired;
Type of activity and OKVED;
Legal address of the organization;
TIN IP;
Checking account;
Salary payment date

Registration with the FIU and the FSS, terms

Registration with the Funds (including the PFR) is carried out within 10 calendar days after registration with the state. There are further penalties for non-compliance. But registration in these organizations takes place within 5 working days.
Notification of the FSS on the registration of LLC, IP, how to receive a notification of registration

In some cities of the Russian Federation, a package of papers for registration is automatically transferred from the IFTS, the organization only receives a notification with codes and details for payment. However, if you register yourself, the notice of registration must be picked up at the FSS service 5 days after the application is made. Be sure to check the availability of invoices for payment.
Registration of employment contracts in the FSS, registration period

Registration of these agreements occurs once when applying for registration with the FSS. Further, new employees are registered through internal documentation and the data on them is displayed in the Fund automatically upon enrollment wages.
FSS official website, how is the registration.

For greater convenience, almost all state. services currently have official websites. The Fund is no exception, fss.ru. When you enter the site, three sections immediately appear:

For the insured;
For the insured;
And for ITU.

How to register a branch or a separate subdivision in the FSS

It is mandatory to notify about the creation of a branch or OP necessary services from head office. However, if a branch implies a separate balance sheet and an account, it is necessary to submit papers for registration at the address of the branch or OP. The main certificates will also be accompanied by a certificate of the presence of the head office.
FSS penalty for late registration

Only 1.5 weeks are provided for registration with the FSS of the Organization from the moment of foundation. The period is very limited, but it is better to meet it. Because the fine for late registration is 10,000 rubles. And also separately sanctions can be imposed on officials, including directors.

As follows from the article, it is easy to register an individual entrepreneur or LLC with the FSS on your own. It is enough to remember about the short deadlines for submitting documents and prepare all the papers correctly. Any questions will also be answered in the district office of the Fund.

Individual entrepreneurs, in the presence of full-time employees, are liable to pay them remuneration and deductions to funds from wages. In the absence of employees, the IP does not become registered and does not pay mandatory insurance contributions.

In exceptional cases, an entrepreneur can register without a staff. Voluntary registration of individual entrepreneurs is carried out in order to receive social insurance payments - payment sick leave, childcare benefits.

Registration with the FSS is required after the entry into force of an employment contract or civil law agreement, if it contains an indication of the person's social insurance. In the absence of an indication in the civil law agreement of the need for insurance, registration of an individual entrepreneur in the FSS and deductions to the fund are not made.

Registration as an employer is subject to a number of conditions:

Registration of an individual entrepreneur in the fund is carried out within ten days from the date of conclusion of the first agreement with an employee.
To obtain a registration number, you must submit an application and a package of documents.
The composition of the forms submitted to the FSS is determined by law.

You can clarify the list of documents for registration in the territorial office of the fund.

Attention! Ignoring or exceeding the deadline for submitting a package of papers for registration with the FSS entails a fine in the amount of 5,000 rubles. For late submission of documents after a period of 90 days, a tax penalty is provided in the form of a fine in the amount of 10,000 rubles.

Additionally, a fine is imposed in the presence of accrued wages. The fine is set at 10% of total amount accrued remuneration to employees, but not less than 20 thousand rubles.

The entrepreneur may also be held administratively liable. Lack of registration in funds entails punishment official in the amount of 500 to 1,000 rubles. Sanctions are applied in accordance with Art. 15.32 Administrative Code.

List of documents submitted to the FSS

Registration in the IP fund as an employer is carried out on the basis of an application in the form established by the fund. The form can be obtained at the territorial branch of the fund. Duplicate documents must be attached to the application:

Certificate of individual entrepreneur on the assigned registration number of OGRNIP.
Certificate of registration in the IFTS as an individual entrepreneur.
An employment or legal contract concluded with an employee. If there are multiple agreements, all instances are submitted.
Employment books of employees who have a record of employment.
Information about open bank accounts.
An information letter from the statistical authorities on the activity codes assigned to the entrepreneur. Based on the data of the document for individual entrepreneurs, the rate of deductions for insurance of employees against industrial accidents and for the prevention of occupational diseases (NS and PZ) is determined. The percentage of deductions from accrued wages is set according to the main mind OKVED listed first in the list of codes.

Attention! The list can be expanded for certain categories of persons, for example, foreign citizenship. The exact composition of the list must be clarified in the fund.

When submitting a package of documents, it is necessary to present an entrepreneur's passport, a copy of which must be submitted as part of the forms. If the interests of the individual entrepreneur are represented by a representative, the package of papers includes copies of a notarized power of attorney and a person's passport. The submission of copies must be accompanied by the original forms for comparison.

Notice of registration

In the process of registering with the FSS, the body conducts:

Registration as an employer with the assignment of a unique number and subordination code.
Determining the risk class for deductions of contributions for protection from NA and PZ.
Formation of a notice for the entrepreneur. The document indicates the account number, the insurance rate from the National Assembly and the PZ, the details of the FSS for making payments.

There is a period of 5 days for the registration and formation of the notice. There is no state fee for the registration procedure. Submission of the form package can be done in person, through a representative, by mail or by electronic document management.

When submitting papers by mail, it is necessary to take into account the period of receipt of documents by the fund.

Application of information provided by the fund

These notices are used by the taxpayer when filing reports, applying to the fund for accrual, payment of contributions, fines or refunds of amounts paid to employees. The unique number assigned to the employer in the FSS remains unchanged throughout the entire period of business.

When hiring new employees, the entrepreneur must submit copies of employment contracts quarterly. Documents are submitted at the time of reporting. If during the quarter contracts were terminated, dismissal orders are submitted as part of the forms. No fine will be charged for late submission of copies of newly concluded contracts on time.

In cases where an entrepreneur expands and hires specialists under employment contracts or enters into relationships with individuals under the GPA, registration of an individual entrepreneur as an employer is mandatory. How is such a procedure carried out? What are the deadlines for registration? Where do you need to submit documents? Detailed answers to all questions below.

Registration of an individual entrepreneur in the FSS as an employer

Quantity employees does not affect the need to register an individual entrepreneur as an employer in the FSS. Even when hiring one employee, the entrepreneur is required to register with Social Security in order to accrue and pay injury contributions. If this is not done, the business faces penalties. The regulatory requirement that an individual entrepreneur with employees must be registered with the FSS is contained in Law No. 125-FZ of July 24, 1998 (Art. 6) and Law No. 255-FZ of December 29, 2006 (Art. 2.3) .

If we analyze the provisions of these legal documents, it becomes clear that in the FSS registration of an individual entrepreneur as an employer is carried out in the case of:

Conclusions with individuals of employment contracts (subclause 3, clause 1, article 6 No. 125-FZ, subclause 3, clause 1, article 2.3 No. 255-FZ).

Insurance registration with Social Insurance is carried out in order to accrue professional contributions from all payments in favor of employees and those hired under the GPA and VNiM contributions (temporary disability and maternity) in favor of the staff. How is such a procedure carried out? According to legal requirements for registration of an individual entrepreneur as an employer in the FSS application filed by the entrepreneur within 30 days. The expiration of the specified period begins from the moment the first employment contract (GPA) is signed between the businessman and the hired specialist.

The format for submitting documentation is electronic or in the form of a paper form. If informing the FSS is carried out by an authorized representative, it is necessary to issue a power of attorney in advance to perform such legal actions. Additionally, you will need to provide as supporting copies of the following forms:

Copies of registration certificates for IP - TIN of the entrepreneur, extract from the USRIP, certificate of assignment of OGRNIP.

An employment contract with the first hired employee (or GPA).

Entrepreneur's passport.

Other documents as required by Order No. 202n dated April 29, 2016

Based on the documents received from the IP, Social Insurance registers within 3 days - the period for registering with the FSS of the IP as an employer is regulated in clause 14 of Order 202n. As a result, the entrepreneur is assigned a unique registration number, as well as a KP (subordination code), the IP is entered in the unified register of insurers, a notice of registration is issued, the appropriate pro-risk class is determined and assigned for calculating contributions for "injuries" at the current insurance rate.

Note! Depending on the method of filing an IP application, notifications of registration and the amount of contributions are sent to the insured in in electronic format on email or at the place of residence of the entrepreneur. The deadline for sending documents is 3 days from the moment the fund receives all the information necessary for the registration of an individual entrepreneur (clause 15 of Order No. 202n).

Registration of an individual entrepreneur as an employer in the FIU

Is it necessary to register an individual entrepreneur as an employer not only in Social Insurance, but also in the Pension Fund? In accordance with sub. 1 item 1 stat. 11 of Law No. 167-FZ of December 15, 2001, the registration of an entrepreneur without employees with the FIU is carried out by the fund's specialists independently. The basis for registration is information from the USRIP submitted by the tax inspectorate. After receiving information from the IFTS, registration is carried out within three days.

As for the registration of an individual entrepreneur in the status of an employer, the situation is different here. From January 1, 2017, such an obligation for entrepreneurs was canceled due to the transfer of the administration of insurance premiums to the jurisdiction of the Federal Tax Service. New edition sub. 2 p. 1 stat. 11 of Law No. 167-FZ determines that upon conclusion labor contracts(GPA) with employees, registration with the FIU is performed automatically. The current provisions of the Law allow us to conclude that since the tax authorities are also not notified by entrepreneurs when hiring employees, reports should be submitted indicating the registration number of the IP itself.

How to register an individual entrepreneur as an employer in the tax

The initial registration of entrepreneurial status is carried out at the stage of opening a business in order to legally conduct activities (Article 23 of the Civil Code). If a citizen neglects the requirements of civil and tax laws and engages in commerce without registration legal status, various measures of responsibility can be applied to it - from administrative to criminal.

In order not to run into trouble, you should register the IP in the tax office at the place of your registration in a timely manner. The package of documents includes:

unified statement f. R21001.

Payment receipt for the transfer of state duty.

A copy of the identity of the entrepreneur's passport.

According to paragraph 3 of Art. 22.1 of Law No. 129-FZ of 08.08.01, officials are given 3 days (working) to carry out registration or make a decision on refusal. In a positive case, the entrepreneur receives a record sheet from the USRIP f. P60009, in the negative - the corresponding solution.

Deregistration of an individual entrepreneur as an employer

If an entrepreneur no longer uses the labor of hired workers, he loses the status of an employer. Is it required to deregister in the funds in order not to submit reports to the FIU and the FSS? For an answer, we turn to the relevant laws. In sub. 3 p. 3 stat. 6 of Law No. 125-FZ, it is determined that the deregistration of an individual entrepreneur with Social Insurance is carried out after submitting an application within two weeks. At the same time, the Law on Pension Insurance No. 167-FZ in stat. 11 does not contain requirements for the participation of an entrepreneur in the procedure for deregistration. All necessary actions are performed through the interaction of the PFR and the IFTS.

Responsibility of individual entrepreneurs in case of untimely registration as an employer

If the registration of an individual entrepreneur as an employer with the FSS is not done in time, liability is regulated by stat. 19 of Law No. 125-FZ. In case of violation of the generally established deadline for registration in the status of an individual entrepreneur, an individual faces a fine of 5,000 rubles, and if late, the sanction is doubled and amounts to 10,000 rubles. (Article 26.28 of Law No. 125-FZ).

Since the previous obligation to register with the Pension Fund has been canceled since 2017, the PFR RF no longer threatens the entrepreneur with any fines. It is recommended that you closely monitor compliance with regulations to ensure that employees are recruited in accordance with legal requirements. Facts of violations are very easily detected by authorized employees of control bodies and often this does not even require the appointment of on-site inspections.

The article will touch upon the main points regarding the registration process in the Social Insurer Fund for an individual entrepreneur as an employer.

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How to register, make an application and how long it will take - further. Registration with the FSS is a mandatory procedure for every entrepreneur.

However, few people know how to properly carry out this process. In addition to registration, you must go through other procedures.

An individual entrepreneur is a person of physical type who is engaged in entrepreneurial activities in accordance with the law.

An entrepreneur is only a person who has been registered in without fail. An individual entrepreneur can become a person who has reached the age of 18, has legal capacity.

If a person has not reached the age of majority, but is able to work, then he can also exercise entrepreneurial activity. But this requires parental consent.

What you need to know

To start a business, an individual must pass state registration for conferring the title of an individual entrepreneur.

To do this, you need to contact the tax authorities. Next, you need to register with the Social Insurance Fund as an employer.

The process of registration with the Social Insurance Fund is not an easy process. Currently in regulations there are no specific guidelines and requirements for this.

There is no data on how to act in certain situations. Registering an individual entrepreneur as an employer is an important step that must be taken.

For the registration process to be successful, it is important to know the following:

how much time is spent on the process;
what documents are needed;
how to make an application to the FSS authorities;
whether registration through public services is possible.

In the FSS, an individual entrepreneur will make deductions for each of his employees. Therefore, it will not be possible to avoid registration.

Basic moments

An individual entrepreneur who has employees in his organization is required to register with the Social Insurance Fund as an employer.

After that, he is assigned a registration number, which is indicated when making payments on invoices.

To register, you will need the following documentation:

work book of workers and;
photocopies of the passport (employer and employee);
a copy of the identification code;
a photocopy of the registration number as an individual entrepreneur;
extract from the IP register;
activity license.

It will be necessary to register with the FSS once - when the first employee is hired. When others are accepted, there is no need to apply to the Fund.

Registration in all off-budget funds carried out in accordance with the information contained in unified register powers and sent by the tax authorities.

An individual entrepreneur must do the following (when hiring employees):

ask him, handwritten;
take work book. If absent - start;
make photocopies of the passport, identification code and insurance policy;
enter into a contract;
compose ;
put a mark in the work book.

After acquiring the status of an employer, an individual entrepreneur is obliged to keep a report on his workers in the tax office.

Each month, the employer withholds 13% of wages to pay them to the tax authorities. After paying taxes, the IP must provide a report on each employee.

Is this done every quarter? How does registration take place? An individual entrepreneur comes to the FSS department with all the documents.

The employee enters information about the IP into the database. This takes no more than 10 minutes. After that, the entrepreneur receives a notification that he is included in the database.

The registration number and details for transferring contributions to employees will also be provided.

A sole trader has many responsibilities as an employer. It is necessary to make monthly payments to the Social Insurance Fund.

They must be produced no later than the 15th day of the month after the reporting month. Also, for each new employee, photocopies of work books must be submitted.

Before becoming an individual entrepreneur, an individual must:

What is it for

Those individual entrepreneurs who hire employees in their organization are required to register with the FSS.

Current regulations

The list of regulatory legal acts that an individual entrepreneur must familiarize himself with before registering with the Fund:

After concluding an agreement with an employee, an individual entrepreneur must register with the FSS as an employer - an insured for several types of insurance:

Violation of the terms will result in a fine. This is provided for by Federal Law No. 125-F3.

The goal is to simplify individuals the process of registering in funds, to pay taxes and much more.
To use the services of this site, you must register.

Video: how to open an IP. IP registration. Documents for opening an IP

To do this, you need to come up with a username, password and enter the data of the insurance policy. Verification of identity is required to complete registration.

You can do this in several ways:

Registration through the State Services has a lot of advantages:

no need to wait in queues;
the whole procedure can be done at home;
the registration form is easy to fill out quickly;
both a computer and a phone are suitable for registration;
the state fee is less - about 800 rubles.

Required documents for registration with public services:

passport or other identity document;
a certificate stating that the person resides on the territory of the Russian Federation;
receipt of payment of duty from the state;
statement.

Thus, registration with the Social Insurance Fund is a mandatory process for individual entrepreneurs. It is necessary if he hires employees.

Registration of an individual entrepreneur in the FSS as an employer - terms, conditions, Required documents- all this is important to know so that in the future there are no problems.

The procedure must be carried out within 10 days, otherwise individual entrepreneur threaten with a fine. You need to register once, when hiring the first employee.

Also, a fine threatens in case of late registration with the FSS, not registering employees on official terms. All conditions must be met to avoid problems during registration.

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