An example of the minutes of the meeting of the attestation commission. Minutes of the meeting of the attestation commission (sample filling)
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Limited
responsibility "Plus"
PROTOCOL
meetings of the attestation
commissions
Chairman - I.I. Kukharevich.
Secretary - O.S. Timovets.
There are 6 members of the commission in total.
Present - A.V. Zakrevsky, I.I. Kukharevich, N.I. Kuchura, P.P. Nikolaev, O.S. Timovets.
Invitees - head of the sector of contractual and claims work Vatrushkin G.V., legal adviser of the II category Odintsov Yu.V.
Agenda:
On the compliance with the position held by Yury Vyacheslavovich Odintsov, legal adviser of the II category.
Message from the head of the sector of contractual and claim work Vatrushkin G.V. about the evaluation practical activities Odintsov Yu.V., his professional, business and personal qualities.
Message of the legal adviser of the II category Odintsov Yu.V. about his work.
Vatrushkina G.V. - Odintsov Yu.V. proved himself to be a qualified worker, performs his tasks qualitatively and in a timely manner official duties. Initiative and independent in solving problems. With his participation, new provisions on structural divisions organizations, job descriptions workers. For the period since the last certification Odintsov Yu.V. prepared documents and took part in court hearings in general and economic courts, as a result of which 108560890 rubles were recovered in favor of the organization. Activity Odintsov Yu.V. in the process of negotiating the terms of business contracts is aimed at minimizing the risks and liability of the organization. Disciplined and balanced in resolving conflict situations that have arisen.
Odintsova Yu.V. - I fully agree with the characteristics presented to me, I consider myself worthy of promotion.
PERFORMED:
Questions to the head of the certified:
Nikolaev P.P. - Does Odintsov Yew.V. position held? What are your recommendations for this employee?
Answers of the head of the certified person:
Vatrushkin G.V. - I think that Odintsov Yu.V. fully corresponds to the position held and can be included in the personnel reserve for higher position.
Questions to the certified:
Zakrevsky A.V. - What points do you pay attention to first of all when agreeing on the terms of business contracts? What conditions should be included in contracts to avoid negative consequences?
Nikolaev P.P. - What steps need to be taken to recover accounts receivable?
Applicant Answers:
Odintsov Yu.V. - First of all, when agreeing on the terms of the draft contract received from the counterparty, it is necessary to pay attention to whether said contract requirements of the law, whether the conclusion of such a transaction is prohibited, whether all the essential terms of the contract are stipulated, what are the amounts of liability of the parties for violation of the terms of the contract, is there a possibility of unilateral refusal to execute the contract in case of material breach counterparty agreements. In case of disagreement with the draft agreement, a protocol of disagreements is drawn up, in which the desired conditions are specified.
The collection of receivables can be carried out in pre-trial or judicial order. Initially, the documents on the basis of which the debt arose (agreement, TTN, invoices, etc.), the causes of the debt, are studied, the possibility of collecting the debt in pre-trial order is established, a claim is drawn up indicating the amount of the principal debt and penalties. If necessary, documents are prepared for the court.
Kukharevich I.I. - I consider it necessary to recognize Odintsova Yu.V. corresponding to the position held and recommend including him in the personnel reserve for a higher position.
1. recognize Odintsova Yew.The. relevant to the position.
Voted: "corresponds to the position held" - 4 people; "does not fully correspond to the position held with re-certification after one year, subject to the implementation of the recommendations attestation commission"- no; "does not correspond to the position held" - no. Chairman Signed I.I. Kukharevich Secretary Signed O.S. Timovets
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Protocols
meetings of the attestation commission
I.Requirements for the execution of minutes of meetings of the attestation commission
1. Minutes - a document that records the course of discussion of issues and decision-making at meetings.
2. Protocols are drawn up in accordance with the requirements of the Instructions for office work in government bodies, other organizations, approved by the Decree of the Ministry of Justice of the Republic of Belarus dated January 19, 2009 No. 4 with subsequent amendments and additions.
3. The date of the minutes is the date of the meeting.
4. Numbering of protocols starts from the beginning of each certification cycle.
5. In accordance with paragraph 31 of the Instruction « Pratakol padpisvaetstsa senior and ўsimi members of the attestation kamіsii, yakіya prymali ўzel at galasavannі.
6. The protocols of the attestation commission must be included in the nomenclature of files of the educational institution.
Fragment of the protocol layout of the full form
State educational institution
"Secondary school No. ... g. N"
PROTOCOL
meetings
attestation commission
___________ №____
Day month Year
place of compilation
Chairman and initials, surname
Secretary - initials, surname
Present - initials, surname are indicated in the nominative
Absent - ________________________________ (reasons)
Invitees - personally in alphabetical order last name, first name,
patronymic position
Agenda:
1. ... (wording, form of presentation, position, name, patronymic, surname, posing the question)
2. ...............................................................................................................
[If two or more issues are placed on the agenda, they are numbered Arabic numerals. The sequence of issues on the agenda is determined by their degree of importance].
1. LISTENED:
[In the section "HEARD" on the second line from the paragraph, the surname and initials of the speaker or speaker in the genitive case are indicated. Then it's writtenthe content of the speech that influences the decision.In the text of the speech, each new thought is drawn up with a red line.
For example:
If only one question is included in the protocol, then numbering is not performed (the number “1” is not put before the word “HEARD”).
PERFORMED:
In the section "SPEAKED" on the second line from the paragraph, the surname and initials of the speaker in the nominative case are indicated. Then, with a capital letter, the text of the speech is briefly recorded.
In addition to the texts of speeches, the section "SPEECHES" includes questions to the speaker and answers to them. Instead of the words “Question”, “Answer”, the names and initials of the speakers are written in the nominative case.
The decision is given in full. Decisions made are numbered with Arabic numerals if there are several of them..Numbering is not done if only one decision has been made on the issue.
"against" ... man
"abstained" ... man
2. LISTENED:
PERFORMED:
"against" ... man
"abstained" ... man
II.Issues considered at the meetings
attestation commission
Protocol #1- on the election of the chairman, deputy chairman and secretary of the attestation commission (paragraph 14 of the Instruction: “The attestation kamіsіya chooses a foreman, a lieutenant foreman, a sacratar from the face of a member of the kamіsі”).
Protocol #2– consideration of applications teaching staff for certification (Item 17 of the Instructions: “Pedagogical worker, if you show a greedy price attestation for the first qualification category, you send a written application for attestation kamisiya and 31 admission yago yes atestatsyі (admové ў admission).
Rashenne ab admission tsі admove and the admission of a pedagogical worker and attestation prmaetstsa on chargovy pasyadzhenny atestatsyynaya kamіsіі. Dadzene rashenne zayavlyaetstsa fall and issue a riddle of abbreviated atestatsy, the places for which are indicated in paragraph 22 of the dadzenai Instructions).
Protocol #3- on the certification of pedagogical workers.
(Item 31 of Instructions: “Atestatsiynaya Gutarka pravodzitstsa ў adpovednastsi s schedules of atestatsy on pasyadzhenny atestatsyynay kamisii. The attestation kamisi is looking at the atestation materials, which were put on the teaching staff, which are the past attestation.
On examining the attestation materials on the skin atestuemam, the atestation kamisiya rushes to the adkrytaga (tainaga) galasavannya rashenne, pravugledzhanae padpoints 46.1–46.4 of paragraph 46 of dazenai instructions.
Pasyadzhenne atestatsy naykamіsіi afarmlyayetstsa pratakolam, at yakіm paladyazna fixes the place of atestatsyynay gutarki (at your face of rekamendatsyі, yakіya give atestuemu).
Protocols #4 and beyond upon receipt of applications and (or) provision of extracts from the meeting of the qualification commission with the result of the qualification exam when passing certification for the assignment or confirmation of the highest qualification category. When providing an extract, the agenda includes the issue of including this teacher in the certification schedule (reason: extract from the meeting of the qualification commission with the result of the qualification exam). Other issues are considered as necessary.
III. Approximate form of a fragment of the minutes of the meeting of the attestation commission on the consideration of applications from teachers
Agenda:
1. About the application* ____________________________ applying for
surname, initials
2. About the application* _____________________________ applying for
surname, name, patronymic, position
for assignment of the second (first, highest) qualification category
Information of the chairman (secretary) of the attestation commission _______________
surname, initials
3. About the certification schedule
Message from the chairman (secretary) of the attestation commission
surname, initials
1. LISTENED:
__________________ . - An application has been submitted to the certification committee
surname, initials
surname, name, patronymic, position
(position indicated).
education (level and profile of education, what Educational establishment graduated from education, year of graduation, specialty and diploma qualification (if necessary, both higher and secondary are indicated special education, data on retraining (educational institution, year of graduation, specialty and qualifications for a retraining diploma) and its compliance with qualification requirements;
length of service in the position during certification for the assignment of the second qualification category or qualification category for the position held, date and number of the order on assignment of the qualification category, length of service in the previously received category during certification for the assignment of the first (highest) qualification category;
data on advanced training (educational institution, on the basis of which the teacher underwent advanced training, terms of advanced training). If a teacher has preferences when passing certification for assignment, then a reference is indicated to subparagraph of paragraph 20 or paragraph 30 of the Instruction). The proposal is fixed based on the results of consideration of the application.
1. Allow _________________________________ to be certified for
surname, name, patronymic, position
(specify position) and include in the certification schedule.
Reason: p.p. ____ current Instructions
"against" ___ people
“abstained” ___ people
For example:
1. LISTENED:
- Smirnaya Elena Mikhailovna, a teacher of history, has received an application for attestation for the assignment of the highest qualification category for the position of “teacher”.
has a higher education, graduated from Grodno State University named after Yanka Kupala in 1980, with a diploma in history and pedagogy, qualification teacher of history and social science, methodologist of educational work. According to the results of the certification, the first qualification category of a teacher was assigned, order No. 45 dated 01.01.2001. Work experience in the first qualification category for more than 7 years. From April 25, 2015 to April 30, 2015 year passed advanced training on the basis of the State Educational Institution "Academy of Postgraduate Education". Education, work experience, advanced training within the time limits established by law correspond to the mandatory conditions for admission to certification.
was awarded the Francysk Skorina medal (2010), which gives her the right to be exempted from passing the qualifying exam in accordance with subparagraph 30.1 of paragraph 30 of the current Instructions.
In accordance with paragraphs 18, 19 and 30 of the current one, he has the right to be admitted to attestation for the assignment of the highest qualification category without passing a qualification exam.
Allow Elena Mikhailovna Smirnova, a teacher of history, to be certified for the assignment of the highest qualification category for the position of "teacher" without passing a qualification exam and include
to the certification schedule.
Reason: p.p. 18, 19, 30.1 Instructions
"against" _____ people
“abstained” _____ people
2. LISTENED:
_____________________– The attestation commission received an application
surname, initials
On certification for the assignment of the second (first
surname, name, patronymic, position
highest) qualification category by position (position indicated).
Allow ___________________________________ to be certified for
surname, name, patronymic, position
assignment of the second (first, highest) qualification category by position (position indicated).
Reason: p.p. ____ Instructions.
"against" _____ people
“abstained” ___ people
3. LISTENED:
_________________ – (summary speeches). surname, initials
DECIDED: Submit the certification schedule to the trade union committee for approval and to the principal of the school (head of the educational institution) for approval.
"against" _____ people
“abstained” ____ people
signature initials, surname
signature initials, surname
signature initials, surname
signature initials, surname
signature initials, surname
____________ _______________
signature initials, surname
____________ _______________
signature initials, surname
I.Y. An exemplary form of a fragment of the minutes of the meeting of the attestation commission on making an addition (s) to the schedule for the certification of pedagogical workers
Agenda:
On making an addition (s) to the certification schedule
Message from the chairman (secretary) of the attestation commission _______________.
surname, initials
_____________________. – The attestation commission received an extract surname, initials
from the minutes of the meeting of the qualification commission (indicate the institution that issued the extract) dated _______ 201_ No._ on passing the qualifying exam full name, teacher ……………….. applying for the highest qualification category for the position “teacher” (or when passing certification for confirmation of the highest qualification category for the position “teacher”)
1. Include, in addition to the certification schedule, full name, primary school teacher, applying for the highest qualification category for the position "teacher" (or undergoing certification for confirmation of the highest qualification category for the position "teacher")
2. Submit the addition to the certification schedule to the trade union committee for approval and the school principal ( head of educational institution) for approval.
"against" _____ people
“abstained” ______ people
Chairman ____________ __________________
signature initials, surname
Deputy Chairman ____________ _________________
signature initials, surname
Secretary ____________ _________________
signature initials, surname
Members ____________ _________________
signature initials, surname
____________ _________________
signature initials, surname
____________ _______________
signature initials, surname
____________ _______________
signature initials, surname
Y. An exemplary form of a fragment of the protocol
meetings of the attestation commission on attestation of pedagogical workers
Agenda:
Message ____________________________
position, initials, surname
2. About certification ______________________________ for assignment
surname, name, patronymic, position
second (first, highest) qualification category by position ()
position, initials, surname
3. About attestation ____________________________ for confirmation
surname, name, patronymic, position
the highest qualification category by position (indicates the position of the pedagogical worker for which certification is being carried out).
Information ____________________________
position, initials, surname
1. LISTENED:
In accordance with paragraph 31
surname, initials, chairman of the attestation commission
Instructions on the procedure for attestation of teaching staff (except for teaching staff from among the teaching staff of institutions of higher education), approved by the Decree of the Ministry of Education of the Republic of Belarus of August 22, 2012 No. 000, with amendments and additions, approved by the Decrees of the Ministry of Education of the Republic of Belarus of March 26 2014 No. 20, dated November 26, 2014 No. 000, the decision on the results of certification is made by open (secret) voting.
A proposal was made to take a decision by open voting.
"against" _____ people
“abstained” ___ people
2. LISTENED***:
Chairman of the attestation commission. -
surname, initials
In accordance with the certification schedule approved by order dated ____ 201__, No. __, pedagogical activity ______________________, claiming the assignment of the second (first,
Full Name
highest) qualification category by position (position indicated).
__________________ –
surname, initials
for organizational work in preparation for certification - presentation of analytical information and characteristics).
PERFORMED:
____________________________, – (
surname, initials
(content of speech).
surname, initials
____________________________, – (content of speech).
surname, initials
During the discussion, a proposal was received ____________________
2.1. Assign ****************, second (first,
surname, name, patronymic, position
highest) qualification category by position (position indicated).
"against" _____ people
“abstained” ____ people
******I am familiar with the decision of the attestation commission (signature, initials, surname of the person being certified, date of familiarization)
3. LISTENED***:
Chairman of the attestation commission. -
surname, initials
In accordance with the certification schedule, approved by order of ____ 201__, No. __, the pedagogical activity of ______________________________ was studied, when passing the certification for the last name, first name, patronymic
confirmation of the highest qualification category for the position (position indicated).
__________________ (content of the speech of the responsible
surname, initials
for organizational work in preparation for certification - presentation of analytical information and characteristics).
PERFORMED:
____________________________, – (the content of the speech being certified).
surname, initials
____________________________, – (content of speech).
surname, initials
____________________________,– (content of speech).
surname, initials
In addition to the texts of speeches, the section "SPEAKED" includes questions to the person responsible for organizational work in preparation for certification (presenting certification materials: analytical information and characteristics), the person being certified and the answers to them. Instead of the words “Question”, “Answer”, the names and initials of the speakers are written in the nominative case.
3.1. Confirm **** ______________________________, higher
surname, name, patronymic, position
"against" _____ people
“abstained” ____ people
*****I am familiar with the decision of the attestation commission (signature, initials, surname of the person being certified, date of familiarization)
Chairman ____________ __________________
signature initials, surname
Deputy Chairman ____________ _________________
signature initials, surname
Secretary ____________ _________________
signature initials, surname
Members ____________ _________________
signature initials, surname
____________ _________________
signature initials, surname
____________ _______________
signature initials, surname
____________ _______________
signature initials, surname
Note:
* p.17 Instructions:
«….. Pedagogical worker, if you show the price of the attestation on the first qualification category, you will submit a written application for the attestation kamisiya and 31 years of academic year, which is the first Russian admission at yago and atestatsyі (admové ў admission).
Rashenne ab admission tsі admove and the admission of a pedagogical worker and attestation prmaetstsa on chargovy pasyadzhenny atestatsyynaya kamіsіі. Dadzene rashenne zayalyaetstsa fall and issue a riddle ab right atestatsy, the places for which are indicated in paragraph 22 of the dazenai instructions.
** item 31. Instructions:
“... Attestation Gutarka pravodzitstsa ў Adpavednasts with attestation schedules for pasyadzhenny atestatsyynay kamisii. The attestation kamisiya examines the atestation materials, which are intended for pedagogical workers, like a past attestation.
On the examination of the attestation materials on the skin attestation of the mother attestation kamisiya prymae shlyakham adkrytaga (tainaga) galasavannya Rashenne, right-angled subparagraphs 46.1–46.4 of paragraph 46 dadzenai Instructions”
*** item 31. Instructions:
“…..Pasyajenne atestatsyynay kamіsіі afarmlyayetstsa pratakolam, at yakіm paladyazna fixes the place of atestatsyynaya gutarkі (at your face of rekamendatsyі, yakіya give atestuemam). Pratakol padpisvaetstsa senior and ўsimi members of the attestation kamisii, yakіya prymali ўdzel at galasavannі"
**** The decision on the results of certification is made in strict accordance with clause 46 of the Instructions for certification:
« 46
46.1. prsvoit (administration at the prsvaenni) legal qualification category (call the name of the pedagogical worker, pa yakoyonatetestuetstsa);
46.2. patsverdzit kvalіfіkatsyynuyu category (z name the pasadas of the pedagogical worker, pa what kind of young atestuezza);
46.3. reduce the qualification category, which was previously assigned (call the pasadas of a pedagogical worker, like a young atetuetstsa);
46.4 . admyanіts kvalіfіkatsyynuyu kategoryu (z name the pasadas of a pedagogical worker, pa what kind of young atestuezza).
p.50 Instructions:
Rashenne atestatsyynay kamisii lichytstsa lawful, kali for yago pragalasavala more like 50 pratsentaў ad kolkasci ўdzelnikaў galasavannya i pry nayаўnаstsi on pasyadzhenni dzvuh tretsej memberў getai kamіsіі. Drop the kolkasci galasov rashenne lichytstsa jumped on the karyst atetuemaga.
Z Rashennym atestatsyynay kamisii atestuemaga know the unfailing pasture of atestatsyi pad painting.
***** In accordance with paragraph 50 of the Instruction: “Z Rashennym atestatsyynay kamisii atestuemaga know the unfailing pasture of atestatsyi pad painting”
The form has been prepared using legal acts as of 21.01.2011.
The form was developed for the Human Resources Guide. "Attestation".
Protocol of the attestation commission
(sample filling)
Limited Liability Company "Verona" I APPROVE
(LLC "Verona")
Minutes of the meeting of the attestation commission General Director
LLC "Verona"
03/01/2010 No. 5
Voronov P.A. Ravens
Moscow March 01, 2010
"--" ----- ----
Chairman - A.S. Fadeev, Deputy General Director;
Members of the commission - V.A. Alekseeva, head of personnel department;
- K.S. Lazarev, Head of Sales Department;
- M.V. Stogov, head of the legal department;
- E.N. Voronkova, Deputy Head of the Financial Department
(member of the trade union organization).
Secretary - S.A. Morozova, clerk.
Present: A.S. Fadeev, Deputy General Director, V.A. Alekseeva, head of the personnel department, M.V. Stogov, head of the legal department, E.N. Voronkova, Deputy Head of the Financial Department.
Absent: K.S. Lazarev, head of the sales department, in connection with a business trip (order No. 15 dated February 24, 2010).
In accordance with paragraph 6 of the section "Attestation Commission" of the Regulations on the certification, approved. Order No. 58-k dated March 26, 2009, permits certification in the absence of one of the commission members.
1. Agenda of the meeting: in accordance with the order of 26.01.2010 N 29-k, certification of the following employees for compliance with the position held:
- I.S. Kravtsov, General Counsel;
- O.E. Pavlova, sales specialist;
- N.N. Kolokolova, Leading HR Specialist.
2. Listened to: certification materials for the employees specified in clause 1:
- characteristics;
- reports of employees on the work done for the IV quarter of 2009, with the recall of the heads of departments;
- certificates from the personnel department on the advanced training of these employees.
3. Asked questions to the certified and the answers to them:
I.S. Kravtsov was asked the following questions:
1. Define a branch and a representative office. What are the differences and similarities?
2. What is a limitation period? What are the statute of limitations? What is the difference?
Answer:_____________________________________________________________________.
3. How can the terms of an employment contract be changed? Who can initiate such changes? Describe the possible negative consequences of these changes.
Answer:_____________________________________________________________________.
(and so on for each employee).
4. The decision of the attestation commission based on the results of closed voting:
- I.S. Kravtsov corresponds to his position. The number of votes of the commission members "for" - 4, "against" - 0.
- N.N. Kolokolov corresponds to the position held, subject to advanced training, with a re-certification no later than 3 months from the date of this certification. The number of votes of the commission members "for" - 2, "against" - 2.
- O.E. Pavlova does not correspond to his position. The number of votes of the commission members "for" - 3, "against" - 1.
5. Comments, proposals of the attestation commission:
- I.S. Kravtsov is recommended to be included in the reserve for promotion to a higher position;
- with Pavlova O.E. it is recommended to terminate the employment contract in accordance with paragraph 3 of part 1 of Art. 81 of the Labor Code of the Russian Federation, due to the inconsistency of the employee with the position held due to insufficient qualifications, confirmed by the results of certification;
- N.N. Kolokolova to be included in the lists of employees for referral for advanced training, including him in the schedule for re-certification after receiving a certificate of advanced training.
Chairman of the attestation Fadeev 01.03.2010 A.S. Fadeev
commissions
Commission members: Stogov 01.03.2010 M.V. Stogov
Voronkova 01.03.2010 E.N. Voronkova
Alekseeva 01.03.2010 V.A. Alekseeva
Secretary of the attestation
Commission Morozov 01.03.2010 S.A. Morozova
I am familiar with the decision, comments, proposals of the attestation commission:
- General Counsel Kravtsov 02.03.2010
- Leading HR Specialist Kolokolov 02.03.2010
- sales department specialist Pavlova March 02, 2010
I agree with the decision: Kravtsov 03/02/2010
Bells 02.03.2010
Disagree: Pavlova March 02, 2010
I believe, that questions asked not related directly to my work. My employment contract includes certain job responsibilities, among which there is no definition of the psychological portrait of clients.
The process of attestation for compliance with the position occupied can be called a multi-level combination, which is fixed not only in a number of local acts, but also fixed in the final document, namely the protocol.
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And since the results of the assessment have a direct impact on many aspects of the employee's work - from an increase in wages to prospects career development- the specified document must be correctly drawn up. Subsequently, it may be needed during the court session.
Functions performed
The protocol of the attestation commission for compliance with the position held acts as the final document. It reflects not only the conclusion itself, but also the process of conducting the assessment, from the members of the commission and others present to the questions asked and decision.
Based on the previous actions, as well as a number of studied documents, a decision will be made by the direct manager of the company about the future fate of the employee.
According to the results of the assessment, he can either acquire a number of preferences or lose his job.
Also, this document will be important later, if the result is disputed by the employee himself.
So, it is in court or in case of a complaint to other regulatory authorities that the protocol will be the main evidence of the correct conduct of the attestation procedure.
And you will need a protocol during the assessment next time, for example, in three or five years, since the members of the commission in without fail take into account the process of execution by employees of their previous decision.
Who is cooking?
Even at the stage of creation of the attestation commission, its composition must include a secretary, whose main function is documenting the entire procedure - from the preparation of forms to their completion, not to mention the notification or collection of signatures. The specified member of the commission is also responsible for keeping the protocol, carefully recording all the moments of the employee's assessment in accordance with the existing form of the protocol form.
How to draw up a protocol of the attestation commission for compliance with the position held?
In case of any disputable issues on the decision taken, all local acts regulating the certification process are important. But it is the protocol that will serve as the basis for subsequent sanctions against the assessed employee. There are special requirements for the document.
General requirements and registration rules
One of the main difficulties in the course of performance appraisal of employees is the lack of legislative regulation the procedure itself, as well as the forms that must be drawn up in the process.
For this reason, the survey must necessarily be enshrined in local acts, namely, in the same Regulation and in the order that approves all forms - from the certification sheet to the protocol.
The regulation should also include the rules for filling out the protocol, as well as the procedure for the formation of information subsequently entered: the process of reflecting the vote, and general data, and other additional information about the questions asked, not to mention the final decision and the presence of signatures of all persons participating in the process estimates.
Structure and content
For most companies, periodic certification is not a mandatory procedure, therefore, there are no special requirements for a correct assessment and preparation of a protocol.
However, if the institution still uses this form of personnel assessment, the protocol must include a number of mandatory information, and also have a certain structure.
The document should be generated in the following order:
- Title of the document, namely the minutes of the meeting;
- Name of the organization;
- date and place of creation of the act;
- full data of the entire certification commission of those present (this important point to determine the quorum subsequently);
- information about persons who are invited as experts, if the specifics of the assessment of the employee's performance require the opinion of a specialist from an identical field;
- details of the employee being assessed, from full name, to position and structural unit;
- agenda - certification for compliance with the position held;
- submitted documents, namely an official review, a description and a brief meaning of the information reflected in these documents;
- commission issues to the certified employee and the answers provided;
- speech by the immediate supervisor of the assessed employee if he is invited and wishes to express his opinion in support of the employee or in confirmation of the violations committed;
- assessment of the employee's performance, that is, a generalized result of his merits or misses;
- recommendations, which can be expressed in the same direction for retraining or an increase in the allowance in case of a positive result;
- vote in the context of "for", "against", "abstained";
- conclusion - whether the worker corresponds to his position or not, and perhaps his compliance is partial without the same advanced training;
- signatures of all members of the commission;
- the signature of the assessed employee indicating the date of familiarization with the agreed document.
It should be noted that the rules for the form of record keeping are also not approved. This document can be filled out by hand, that is, by filling out an existing form, or in in electronic format with obligatory affixing of live signatures.
Also, this document can be certified with the seal of the institution, but not the main one, but the auxiliary one.
By the way, it is not necessary to draw up a separate protocol for each employee, especially if we are talking about a small state. However, if the evaluation process takes several days, the protocol must be started daily, indicating information about the employees being evaluated and the decision made in stages, indicating also the time of the certification.
Who is signing?
At the bottom of the protocol, the secretary is obliged to list all members of the commission who were present at the meeting, and also took part in the decision, including his own person.
At the same time, the list of surnames is formed not in a chaotic manner, but in compliance with the hierarchical affiliation, that is, the chairman is indicated first, then the secretary, and then the members of the commission.
Naturally, a place should be allotted for affixing a list and a certified employee who familiarizes himself with this document within the time limits established by the Regulations.
Number of copies
There is an opinion that the attestation protocol for compliance with the position held should be formed in several copies. They will be stored directly in the certification file, as well as in the employee's personal file and with the members of the commission.
However, this view is not correct:
- The personal card already contains a separate paragraph on certification, which indicates the date of the procedure, the protocol number, as well as the results. You do not need to reflect other information, how to actually include applications.
- Also, additional copies are not required for members of the commission, who are vested with certain powers only for the duration of the meeting.
Thus, the protocol is drawn up only in single copy and is usually stored in the personnel department with all documents on the assessment.
At the same time, if information about the results obtained is needed by the same employee or the court, the secretary of the commission is authorized to draw up an extract from the specified document.
Sample (example)
Document example:
The protocol form can be downloaded from our website:
Do you need to introduce employees?
All documents that directly affect labor activity a full-time employee, the company is obliged to present him for familiarization.
And since, according to the results of the assessment, the employee may lose his job or may be transferred to another position with a lower qualification, he must be familiarized with the protocol without fail with a live signature and the date the document was read.
To whom and for what purpose can an extract from the document be provided?
The data from the document for a single employee may be required for the same challenge of the decision in court or for upgrading the category, which is relevant for teachers. And since it is not advisable to provide the entire protocol in its entirety, and the law on the dissemination of personal data does not allow, an extract is generated that reflects information for only one employee.
The results of the attestation should be fixed in a special protocol signed by the members of the attestation commission. Further, the relevant employees should be familiarized with this document against signature. Subsequently, on the basis of the protocol, the head of the company will make organizational decisions.
The rules for drawing up the protocol and the composition of the information that should be reflected in it should be fixed in a special provision on the certification of workers (see also our article Compiling a regulation on the certification of workers - a sample), since. Labor Code The Russian Federation does not contain clear instructions in this regard and is supplemented in this part federal laws regulating individual areas activities (clause 2, article 12.1 of the law "On transport security" dated February 9, 2007 No. 16-FZ, article 48 of the law "On the state civil service of the Russian Federation" dated July 27, 2004 No. 79-FZ, etc.).
For some government agencies, there are still approved and recommended forms for the protocols of the attestation commission (see order of the Ministry of Internal Affairs of Russia dated March 14, 2012 No. 170, etc.).
Attestation protocol (download sample)
A unified sample of the protocol of the attestation commission based on the results of attestation at the legislative level has not been approved, and, as we indicated above, the rules for its execution are regulated by the organization's local documentation.
An example protocol structure might look like this:
- name of the document, place and date of its compilation, document number;
- the list of members of the attestation commission present at the meeting;
- agenda;
- Full name of the person being certified, a list of questions asked to him and an assessment of the answers received;
- decision of the members of the attestation commission: assessment of the professional suitability of the person being certified, recommendations;
- voting results for the proposed assessment;
- signatures of committee members.
An example of such a protocol can be downloaded from the link below: Protocol for attestation of employees - sample.
So, the protocol for attestation of employees can be drawn up in a free format in accordance with the requirements of the local documentation of the employer organization, since the unified / standard form of the form for this moment not developed. In the future, this protocol should be familiarized with the attested workers against signature.
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