home » Business from scratch » T 3 sample. staffing

T 3 sample. staffing

staffing is a document that contains information about positions, number of staff units and tariff rates, taking into account various allowances of the structural divisions of the organization.

How to make a staffing table

As a staffing form, a unified form No. T-3 is used, approved by the Decree of the State Statistics Committee of the Russian Federation dated 05.01.2004 No. 1.

The staffing table is compiled according to the structural divisions of the organization in order of subordination of employees. The staffing form is filled out by the employee personnel service, a labor economist or an accountant. The staffing table is approved by order of the head of the organization.

Organization staffing: instructions for filling out the T-3 form

Fill in the field "company name" according to the data in founding documents organizations.

We put down the OKPO code of the organization.

We put the number, the date of the staffing table (in the format day, month, year) and the period of its validity.

In the column "Approved" we indicate the date and number of the order of the head of the organization on the approval of the staffing table, the total number of staff units.

Let's start filling out the table.

In the first and second columns indicate the name and code of the structural unit of the organization, respectively.

In the third column, we indicate the position in accordance with the Classifier of Occupations for each structural unit in order of subordination.

In the fourth column, we indicate the number of staff units for each position.

In the fifth column we put down the tariff rate (salary) in rubles for each position.

The sixth-eighth columns "Surcharges" are filled in if there are additional payments (in rubles) to employees of certain positions for special conditions labor, working hours, special knowledge or incentive bonuses.

The values in the ninth column are calculated by summing the numbers in columns 5-8 and multiplying by the number of posts in the fourth column for each position.

We knock out the total number of staff units (the sum of the values in the fourth column) and the total monthly payroll fund (the sum of the values in the ninth column).

We put the signatures of the head of the personnel department, the chief accountant.

Changes may be made to the staffing table in connection with the introduction of a new position, its renaming, transfer to another department, change in the tariff rate, etc. on the basis of the order of the head of the organization.

How to fill out the staffing table (T-3 form), what information to enter in the staffing form.

From the article you will learn:

How to draw up a staffing table of the T-3 form

The staffing table (form T-3) is used in organizations to formalize the staffing, structure and staffing (Article 57 of the Labor Code of the Russian Federation, section 1 of the instructions approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1).

IN Labor Code The Russian Federation does not expressly state that the staffing table of the T-3 form must be present in each organization. However, it should be borne in mind that there are no recommendations to cancel its compilation. Find out if you need to be included in the staffing table

Don't Miss: Top Article of the Month from an Expert Practitioner

How not to make a mistake in the five main columns of the staffing table.

Staffing form T-3

Download related documents:

At the same time, there are strong arguments confirming the benefits of filling out the staffing form:

the document helps to clearly define the number of employees needed in the organization, with the amounts of money that will be spent on their maintenance, with the structure of the enterprise itself;
the completed staffing form confirms the organization's payroll.

What should be indicated in the staffing form 2017

Is it necessary to indicate in the T-3 form of the staffing position, other information about part-time workers?

It should be taken into account that according to general rules the staffing list indicates all staff units in the organization, including part-time ones, regardless of the time of employment: part-time workers, key employees with . An exception is made for temporary part-time workers, who were originally accepted for , since they do not increase the total number of units in the staffing table. In a unified It is not necessary to prescribe the working conditions of employees. The staffing table only includes information about the number of staff units.

A question from practice: is it necessary to include T-3 forms in the staffing table and in the staff of the organization of homeworkers?

Yes need. At the same time, it should be borne in mind that if homeworkers are temporarily accepted to replace the main employee, then the specialist working at home will be considered a full-time employee, but the number of units in the staffing table will not increase.

Note! Employees with whom employment contract, belong to the staff, and should be reflected in the staffing table. The exception is temporary workers who do not increase the number of staff positions.

What information to include in the staffing table

Note! You should not set different salaries in the staffing table for the same positions. This will avoid claims from the inspection authorities.

Signing the T-3 staffing table and familiarizing employees

When the staffing table is drawn up, the document is signed Chief Accountant and Head of Human Resources. After that, the staffing table is approved by the head of the organization by the appropriate order. This is stated in instructions approved .

Order to amend the staffing form 2017

). The manager is not obliged to acquaint all employees of the company with a document against signature, since the main working conditions are always reflected in the employment contract and in additional agreement. Find out if it's possible , admission for which will take place in a few months or years.

The unified staffing form (SR) was established by the Decree of the State Statistics Committee dated 01/05/2004 No. 1. Until 01/01/2013, its use was mandatory, but now every employer has the right to choose: use the unified form T-3 of the staffing table or develop their own document model.

The HR inspector or other employee of the organization who is entrusted with the obligation to implement personnel office work. Most often, this becomes a person holding the position of secretary or legal adviser of the company. In the absence of employees, you can apply for a T-3 form for yourself CEO or individual entrepreneur.

The staffing table for 2018 - 2019 - the form can be downloaded for free at the following link: free download in excel staffing form.

Where can I download a free sample of filling out the staffing table for 2018 - 2019

We will consider a sample of filling out the T-3 form of the staffing table in this section. So, the staffing form for 2018 - 2019 includes:

The name of the organization that fills it;
Her OKPO code.
Assigned number.
Registration date.
Details of the order of the company, by which the schedule is entered.
The total number of employees in the company.
The time period for which the schedule is calculated. As a rule, it is equal to 1 calendar year.
A table that displays the names of the departments created in the company, the titles of employees' positions, as well as the salary and other payments for each position. The salaries of all the specified employees are added up, and one general figure for the whole company is displayed.

A sample of filling out the staffing table in the T-3 form can be downloaded for free at the following link: download form T-3 staffing.

Staffing Rules

The staffing table in the T-3 form is put into effect by order of the general director of the enterprise. Read about the rules for compiling it in the article “What does the order to approve the staffing look like? ". As a rule, the SR is drawn up for the next calendar year, however, the current legislation does not contain the obligation of the employer to approve it annually. Therefore, changes are made as needed. To learn how to do this correctly, read the article “How to make changes to the staffing table? ". The amended staffing form is also subject to approval. The specifics of making such an order can be clarified in the material “What does an order to change the staffing look like? ".

Mandatory use of staffing

IN judicial practice there is an opinion that labor law does not contain the obligation of the employer to draw up a staffing table (decision of the Nadym City Court of the YaNAO dated September 18, 2015 in case No. 12-190 / 2015). However, the absence of this document may serve as evidence that the organization did not conduct financial and economic activities (decision of the Arbitration Court of the North-Western District dated October 04, 2016 in case No. A42-8673 / 2015), which may lead to negative consequences for counterparties. Therefore, it is still better to have SHR. Its presence will eliminate questions from the regulatory authorities.

In addition, data can be obtained from the SHR:

on the quantitative composition of the organization;
about the qualitative composition of the company's personnel;
O wages personnel.

Thus, the form of the company's staffing is set by the employer. He can manipulate the document own sample or apply the T-3 staffing form. The practice of using the latter has already developed, which explains its widespread use, despite the abolition of the obligatory use of such use.

Every business must have personnel document like a staffing table. Standard form staffing - T-3, you can develop your own form, taking into account mandatory details established by Article 9 Part 2 federal law No. 402-FZ.

Download form unified form T-3 and a completed sample can be found at the links at the end of the article.

The document is not local normative act enterprises and employees do not need to be introduced to him during employment. The staffing table is binding document, containing the structure of the staffing of the enterprise. It prescribes the number of staff units, positions, divisions.

A responsible employee (accountant, personnel specialist) fills out the T-3 form, after which the document is approved by order of the head. Changes to the schedule are allowed on the basis of an order to change.

The staffing table makes it clear how many vacancies the organization has at the moment.

Sample Fill

The T-3 form contains a table for indicating staff units.

In the upper part, they fill in the name of the organization, OKPO, put the number of the schedule, the date of its execution, the period for which it was drawn up. Also, after its approval by order, the number and date of this order and the total number of staff units are placed on the right.

Filling in the table of form T-3:

1 and 2 - the name of the unit is written, according to the approved structure of the enterprise. Organizations have the right to establish their names of divisions, with the exception of public institutions, organizations with harmful and dangerous working conditions, which must use the name of the units established by the all-Russian classifier.

3 - it is recommended to indicate the title of the position, profession, according to ETKS (single tariff qualification guide jobs and professions) and the EKS (single qualification reference book). Moreover, it is important that the indicated position in the staffing table coincides with the positions indicated in.

4 - indicates the number of employees for each position, the column is filled in depending on the needs of the organization. If fewer employees are employed by the employer than established by the staffing table, then the employer must submit information about vacancies to the employment office.

The staffing table is a mandatory personnel document that every organization should have. The T-3 form is usually used, but you can also develop your own form, taking into account the characteristics of the organization.

Staffing for IP. The Labor Code of the Russian Federation makes it clear that an employer (it doesn’t matter: an individual entrepreneur or LLC), who has concluded an employment contract with an employee, is required to have a staffing table. However, there is no unambiguous indication of IP, unlike the organization.

Therefore, some accountants recommend in any case to have a staffing table, and the other part - to draw it up with the number of employees over 3-4 people. Although in practice there are many individual entrepreneurs ignore this document.

Form T-3 includes information about the divisions of the organization, the name and number of staff units in accordance with the classifier of professions and positions (OKPDTR), tariff rates wages (salary, bonuses). Also, for all positions, the total monthly salary costs are considered.

The staffing table is drawn up from the beginning of the year or from the beginning of the organization's activities and is approved by order of the head. The validity of the document can be anything - for example, one year or several years, depending on the decision of the manager.

If in the course of the activities of the organization there are any serious staff changes(number of staff units, job titles, tariff rates), then it would be rational to order the head to change the current staffing table, and not approve a new one.

However, with a massive reduction in workers, of course, it is better to draw up a new schedule. Form T-3 is filled out by personnel officers or accounting staff.