Explanatory note about being late for work: Sample.

Quite often in people's lives there are situations when a person needs to write an explanatory note. Of course, this note will be addressed to higher authorities. Based on this, this note should be written very competently. The drafting of this document should not be taken lightly. Since the right approach to this matter will help you avoid any troubles and misunderstandings that are of a disciplinary nature. It is in the competent writing of an explanatory note that our article will help you. We will consider how to write it, what types exist and the necessary requirements for this document. In addition, this article will be useful to many managers and those people who are interested in this issue.

Explanatory note about the error: Sample.

What is an explanatory note

Today there is an explanatory note about non-fulfillment of official duties and other versions of these notes. Of course, you can find all samples in this publication. But before introducing you to the samples of this document, it is worth talking about what it is.

So, a business note is a special business document, which is written to provide explanations related to some of the provisions of such major papers as a project, plan, report, or provides comments on the occurrence of the causes of an event, fact or act. A huge number of variants and varieties of this document can be divided into two main groups.

Types of explanatory notes of the situation or behavior that has arisen:

• Giving certain explanations on the main provisions of the document or accompanying it.
• An explanatory note, which is drawn up due to a certain act or incident, a situation that has arisen or the behavior of some employees of the company. This type of document is very common and is compiled by company employees at the request of management. Very often they relate to those relationships that arise at the time of conducting production or labor activities.

Basically, the preparation of an explanatory note to the head is carried out at the time of the occurrence at the enterprise of any emergency situation or violation of production or labor discipline. In all these listed situations, the employer must necessarily request an explanatory note from the employee (according to the current Labor Code of the Russian Federation. Art. 193, since it will be considered by the legislator as the main form of his self-defense). Based on this, this document serves as an integral part of the procedure for bringing an employee to disciplinary responsibility.

Explanatory note about being late for work due to transport: Sample.

Drawing up an explanatory note

For the first type of documentation, writing a note in printed form is a prerequisite. For the second type, a handwritten note is allowed on a regular sheet of paper (A4 format). How to write an explanatory note and what needs to be indicated in it, everyone must know, for the reason that this situation occurs quite often in practice. No matter how great an employee you are, various situations can arise, and, unfortunately, no one is immune from them. The main structure of the explanatory note should include the following main elements:

• The name of the document, an indication of its type.
• Full details of the addressee.
• The main title of the text (must begin with the preposition O or O).
• The date the document was delivered.
• Personal signature.

The content of the explanatory note must necessarily reflect objective information about specific facts or events, and clear explanations about this. The main text should reflect the employee's own position in the situation that has arisen, his personal attitude to the action taken and the consequences that occurred for this reason. In the event that the employee is fully able to admit personal guilt in the committed act, then he has the right to reflect this in the main content of the note, writing about his remorse for what happened, and also promise not to do this again in the future.

In the same case, if the employee does not consider himself guilty, then he has the right to express his personal point of view on this circumstance and present his arguments and evidence.

Based on this, it can be argued that the explanatory note is the main example of how an employee can protect himself in the event of a controversial situation. Explanations of the employee on a significant part of this issue will help the employer to assess the situation objectively, and will help to identify all the nuances and circumstances of the deed. And if necessary, take fair disciplinary action.

Explanatory note to the school about the absence of a child: Sample.

Notification of an employee about giving explanatory testimony

As we wrote above in our article, the employer must ask the personal employee for an explanation in writing before the execution of a disciplinary sanction (Article 193 of the Labor Code of the Russian Federation). In addition, a deadline has been set in which this explanation must be provided - within 2 working days. Based on the current legislation, a certain period of time is allotted during which the employer is obliged to document the date of his request to the employee to provide an explanatory note. There is no mandatory condition about this, but, nevertheless, based on a practical point of view, this document will be far from superfluous.

• First of all, this date is the starting date.
• Secondly, it is documentary evidence that the basic rights of the employee are not violated.

Below in this article we will give you an example in order to make it clear to you what should be indicated in this document and how it should be compiled. An explanatory note is requested on a letterhead signed by a representative from the head, whose competence includes the issuance of a disciplinary sanction. Basically, this person is either the director of the organization or its executive.

Notification example:

Deputy head physician Kokorin R.R. On the presentation of a written explanation

Due to the fact that you improperly fulfilled your labor duties, expressed in absence from your workplace from 12/22/15 to 12/25/15, I require you to submit a written explanation on this fact to the personnel department before 19.00.

28.12.2015 Chief physician (signature) Karasev V.A. Notification received on 12/26/15.

Deputy head physician (signature) Kokorin R.R.

Note Compilation Notice: Sample.

Most likely, it may also happen that the employee refuses to receive and sign this document, and the explanatory paper in this case is drawn up late, at the moment when it is no longer possible to impose a disciplinary sanction and all possible deadlines have already expired. In this case, there is only one way out - to serve this notice by the commission (in the presence of the director, legal adviser from the company, representative from the trade union and other persons interested in this). In the event that a refusal follows, then it is necessary to create an appropriate act with the signatures of all those present. In this way, you will be able to confirm compliance with the relevant provisions.

Sample explanatory note for work: Example No. 1.

Very often there are situations that are associated with being late for work or absenteeism. Therefore, management may require an explanation for this act. Of course, in this case, an explanatory note is drawn up. Take a look at her compilation example.

Commander of military unit 68587 Colonel Vavilov S.V. From an employee of the Ministry of Defense of Russia, a clerk Serov A.V.

Explanatory note About being late for the workplace on June 16, 2015.

I, Serov Alexey Vladimirovich, on June 16, 2015, was late for my workplace by 3 hours. For this circumstance, the following explanations can be given. Today in the morning, at the time of my going to work on a personal vehicle, I witnessed a traffic accident. In this connection, I had to provide written testimony to the traffic police. This case took up a lot of my personal time. To the explanatory note, as the main evidence of what happened, I am enclosing a copy of the protocol and a confirming note from the traffic police inspector Petrov E.V. June 16, 2015 (signature) Serov.A.V.

Explanatory note on non-fulfillment of official duties: Sample.

Example #2:

Director of the store "Magnit" Levina R.I. From the warehouse manager Voroshilova S.V.

About being late for work on November 30, 2015.

I, Voroshilova Svetlana Viktorovna, on November 30, 2015, was late for my workplace by 3 hours. The whole point is that the day before, she acquired a new alarm clock. Having not fully understood the main mechanism of this alarm clock, I set the timer incorrectly and, in connection with this, slept for 1 hour. I fully acknowledge my guilt. I promise this won't happen again on my part. November 30, 2015 (signature) Voroshilova. S.V.

Explanatory note about the error: Example.

This type of document is very common. Errors in this case can be of various kinds. They usually relate to paperwork, practical activities, etc. In this case, we considered the situation of non-fulfillment of the work plan.

Head of LLC "Windows to the House". Simonova E.A. From the chief specialist Rybina A.V.

Explanatory letter. About non-fulfillment of the plan for December 2015.

I, Rybina Anna Vitalievna, after analyzing the situation that has occurred, which is related to the non-fulfillment of the plan for drawing up sales contracts, I explain the following. This problem arose due to a shortage of workers, since 3 employees were fired from work in one month, and no one was hired to replace them. The three remaining workers cannot cope with the large amount of work, although they work overtime.

January 16, 2016. (signature) Rybina A.V.

Explanatory note about being late for work: Sample.

Registration of an act on the non-submission of an explanatory note by the employee

In the event that, after a specified period of time, an explanatory note is not provided by the employee, then in accordance with Art. The Labor Code of the Russian Federation, the head is obliged to draw up an appropriate act. But it is worth noting that the legislator does not indicate which of the employees must perform this action, in what specific time frame and whether it is necessary to familiarize the employee with it. The act must be drawn up with the participation of a certain group of persons and fully confirm the facts or events established by them. For this reason, it must be formalized collegially. In addition, it is necessary to involve in this case those employees who were personally present at the time the employee was notified of the request to provide an explanatory note. It is drawn up on a standard form and has the following form:

Act sample:

ACT 08/10/2015 On the employee's failure to provide an explanation in writing in connection with the commission of a disciplinary offense.

Me, the head of the personnel department Aparina V.V., in the presence of the chief accountant Petrova N.I. and the chief economist Agapkina Yu.B. an act was drawn up on the following: 07/07/2015 to the accountant Petrova N.I. according to Art. 193 of the Labor Code, it was proposed to provide on 07/09/2015 an explanatory note regarding the disciplinary offense committed by her, related to her absence from work for 7 hours in a row. Petrova N.I. did not do this within the prescribed period, confirming that she had previously given her oral explanation and would not write anything more.

This act is issued in two copies. (signature) Aparina V.V. (signature) Agapkina Yu.B. (signature) Sidorova E.A.

A copy of the act was received by: /signature/ Petrova N.I.

Explanatory note about skipping classes at the institute: Example.

It is not necessary to regard the refusal to draw up an explanatory document as a new disciplinary offense, since this is the right of the employee himself, and not his duty. And with this act, the head can only confirm that all legislative norms have been observed.

The difference between an explanatory note from a service and memorandum. Do not confuse these three concepts. With the first concept, everything is already clear to us. Knowing how to write an explanatory note correctly, you can easily cope with the rest.

Let's talk about other documents briefly. The memorandum has a completely different character. The main purpose of its compilation is to report to the head of the organization about the fact that has occurred, the situation that is taking place.

A memo is the transfer of any information from one manager to another, an employee of one department to an employee of another, etc. Basically, memos are related to economic, logistical, organizational and other issues. Simply put, this is business correspondence.

Explanatory note on absence from the workplace: Sample.

Finally

From this publication, you learned how to write an explanatory note correctly. Examples of various explanatory notes can be found in this one here. It is worth saying that there is no single form for an explanatory note. But still, there are some requirements that we pointed out in our article. Therefore, pay attention to them when compiling this document.

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