Thanks to the employer from the employee. Letter of thanks for cooperation: Text and sample business document

One of the non-material ways to celebrate the merits of an employee is to express gratitude to him. This procedure has its own characteristics - from the application and issuance of an order for encouragement to an entry in the work book. For what achievements employees are praised and how to write gratitude for good work (sample), you will learn from the material.

In what cases is it appropriate

Art. 191 Labor Code of the Russian Federation provides for the right of the employer to reward employees for good work, achievement of high results or other merits. The list of achievements for which you can praise, the company sets itself, for example, in the regulation on remuneration or regulation on encouragement. This list may include:

• achievement of high production results or overfulfillment of the plan;
• successful participation in events to promote products (exhibitions and sales, conferences, presentation seminars);
• high productivity due to rationalization solutions or process improvements;
• any other outstanding labor merits and achievements.

It should be noted that employees of other organizations can also be thanked for their cooperation. For example, by sending a thank you letter to the company. If there is a desire to clarify the names of those people who distinguished themselves, you can send a petition to their employer indicating the reasons for the promotion. An example of such a document is below.

How to issue

To encourage the employee or not, his immediate supervisor decides. He addresses the head of the organization with a proposal to praise the subordinate for his work. To do this, you need to write a petition, a memo or a letter. The order of gratitude will be drawn up precisely on the basis of such a document.

Since there is no established form of appeal, it is drawn up arbitrarily. The request might look like this:

The main requirement for this document is that it should be clear from it who distinguished himself and how. The date of compilation and information about the applicant must be indicated.

In the case when representatives of another company offer to encourage employees, they draw up their application on the letterhead of the organization and also list who and for what they want to thank.

If the authorities agree to the encouragement, an order is issued in the T-11 form, approved by the Decree of the State Statistics Committee of Russia dated 01/05/2004 No. 1. If the organization abandoned the unified forms, its own document is used. But it must contain all the necessary details:

• information about the company-employer;
• information about the employee;
• a description of the achievements of the employee for which he is encouraged;
• date of the document and the signature of the head.

Like any order, the decision on promotion must be brought to the attention of the employee against signature. You can also acquaint his colleagues with the contents of the document (that is, do it publicly if there is the consent of the employee).

An example of filling out the T-11 form (you can download it for further use at the end of the article)

An incentive order is an official document on the basis of which an entry is made in the employee's work book.

Features of the declaration of gratitude at the state level

If an employee has distinguished himself so much that he was noticed by regional or federal authorities, then the head of the organization or a representative of the authorities (for example, an official or a deputy) draws up an application for encouragement. On the official website of any authority, there are special sample documents used when an outside employee is encouraged. Here is the template that the Ministry of Labor of the Murmansk Region proposes to use (the sample is taken from the official website of the department):

Entering information in the work book

According to paragraph 24 of the Decree of the Government of the Russian Federation of April 16, 2003 No. 255, personnel officers enter in a special section of the work book information about the award (encouragement) for merit, if the employee:

• he was awarded state awards, he was awarded a state honorary title;
• awarded with a certificate of honor, diploma, badge or badge, or he was awarded some title by the employer;
• encouraged in another way provided for by law, collective agreements, internal labor regulations, charters and regulations on discipline.

Taking into account the last point, an entry is made in the work book about any encouragement - both from the state and from the employer. At the same time, in the local regulations of organizations there may be clarifications about what other types of incentives appropriate notes will be made. These can be, for example, letters of thanks from third-party organizations, entering on the honor roll.

A special section - information about awards - should be filled in in accordance with clause 4 of the resolution of the Ministry of Labor of Russia dated 10.10.2003 No. 69. An example entry is below.

If an additional cash bonus is paid, this should be stated both in the order and in the entry made in the work book. The bonuses provided for by the wage system are not indicated. This is clearly stated in paragraph 25 of Government Decree No. 255.

How to announce

Companies are not required to hold festive and solemn events regarding the announcement of gratitude to one or more employees. But if this is accepted in the organization, then a distinguished employee can be congratulated among colleagues by presenting a specially printed in the printing house form of gratitude, signed by the management. If no celebrations are planned, congratulations are conveyed in an informal setting.

Content

Any employee can receive a letter of thanks from the organization, such gratitude is expressed in case of good work. This is a business document containing words of gratitude, and the reason is different: quality service, a job well done, successful cooperation, assistance or assistance. A non-commercial business letter is addressed to one person or a whole team.

What is a thank you letter

An individual person or a team can receive a letter of gratitude. This emphasizes the importance of people, their merits. Such a letter may be a response to a congratulation or invitation. A letter of gratitude meets all the requirements of a business style, it has the main parts: a document header, an appeal, the main text, the paper is accompanied by the signature of the head, and a seal is put. The letter is written on the letterhead of the company, has a clear form, is one of the types of business communication between people.

Sample

A letter of thanks is considered a business document, but some deviations from the rules are allowed here. The header is specified if necessary, it is an optional element. It contains information about the person (or people) to whom gratitude is expressed. Below is the appeal. Then words of gratitude are placed, which consist of template phrases. And at the bottom left, a signature should be put with the basic data expressing gratitude: the full name, the title of the position are indicated. All this is often done on letterhead on behalf of the head.

You can download samples of thank you letters from the Internet:

• for cooperation;
• employee
• organizations;
• teacher
• doctor;
• student;
• for help;
• for charity;
• thanks to parents, veterans, volunteers, etc.

Writing patterns may be as follows:

• Option 1:
  • The company (name) gives hearty expressions of gratitude and sincere gratitude to the company (name) and the heads of enterprises for the high-quality and timely delivery of furniture (other goods).
  • We express confidence in maintaining the existing friendly relations, we want to express hope for further mutually beneficial, fruitful cooperation.
  • Position, signature, full name.
• Option 2:
  • Dear (name, patronymic)!
  • We express our gratitude to you for your many years of work, you make a huge contribution to the development and prosperity of the company!
  • On the day of your 50th birthday, we wish you inexhaustible creative energy, accomplishment of all undertakings, further success, good health, joy, happiness!
  • Sincerely, (position) signature, full name

What do you express gratitude for in a letter?

The design of the thank-you note is done for a job well done, assistance, support. If people financially sponsored or were suppliers of equipment, furniture, and other necessary things, they can be sent thanks by e-mail for their help expressing deep gratitude with warm words that will cheer up the addressee and encourage new good deeds.

For conscientious work

Some people devote many years to their work, they put all their efforts, they work conscientiously. They thank the employee of the organization with such a letter, it must indicate the name and patronymic of the person, how much he worked in the organization, what were the merits during this time. Compose a text that will mention the personal and professional qualities of the person, the projects on which the person worked. The purpose of a thank you message is to please a person, to raise his strength to a new level, so it is important to write it correctly.

Sample letter thanking an employee

1. Dear (name, patronymic)!
2. We express our gratitude to you, sincere appreciation for the fact that you have been working with us for 15 years, making a huge contribution to the development of the company!
3. On the day of your anniversary, we wish you inexhaustible creative energy, success, good health, happiness, creative achievements, material wealth!
4. Position title, signature, full name.

Gratitude for work

The immediate supervisor should write a thank you note to the employee, and then sign it. In the text, they write an appeal both to one person and to the whole team of the company. Expressed if the project was completed on time or even earlier. If the team worked smoothly and successfully, after which the company made a big profit, then the letter will also be a good form. Sample structure:

• Dear (name, patronymic or collective such and such)!
• Taking this opportunity, I would like to thank the employees of the company (name) for the service provided, the high quality of work, efficiency and timely assistance in resolving pressing issues.
• I hope for further long-term, fruitful cooperation.
• Sincerely, (last name, first name).

For the help

An expression of gratitude in business letters often follows how some help was provided to a company or a specific person by another organization or individual. Help is expressed in moral support, organization of any event. Often help comes in the form of sponsorship funding for a company or person in their new project.

• Dear (yo)!
• The administration of [name] expresses its gratitude for the sponsorship provided in organizing the anniversary of the humanitarian university. The performances of the musicians were at the highest level, and the light show was extraordinarily beautiful! We express our special gratitude to you, because the successful implementation of this project would not have been possible without your participation.
• We wish you and the whole team (company name) health, interesting ideas, their successful implementation, good customers, growth of professionalism.
• Sincerely, (name, surname).

Thank you for your cooperation

This type of letter is very common, it is sent to people both within the company itself and to various business partners, it can be given at the official delivery. Sample structure:

• Dear (name, patronymic)!
• We highly appreciate working with your company. We are well aware that we owe our success, first of all, to the companies offering our services, to successful cooperation with you. We wish you and your company success and prosperity!
• Sincerely (name, surname of the head).

For sponsorship

Very often, companies express their gratitude to their sponsors for their help, support, while writing a letter is similar to all previous options:

• Dear (name, patronymic)!
• The administration of [institution name] expresses its gratitude for the sponsorship provided in organizing the regional competition of children's creativity. The successful implementation of this socially significant project would not have been possible without your participation.
• We wish you health, interesting ideas and their successful implementation, further prosperity of the company.
• Sincerely, (name, surname).

Thank you letter rules

A letter of thanks is an official style document, so it has clear standards, filling rules:

1. The cap is located at the top right, but options are allowed without it.
2. There must be an appeal either to one person or to a group of people.
3. The main part consists of formulaic, standard phrases that are built on compliments and warm words.
4. At the end of the letter, there must be a signature of the person who compiled this paper. In this case, the name and surname are indicated, there may be a mention of the position, a personal signature is put.

Appeal

This is a mandatory element that is present in any official paper. Since a letter of gratitude is a document, there is always an appeal, often accompanied by the word “respected”. A person is referred to by their given name and patronymic, rarely a surname can be added. If gratitude is sent to the whole team, then they write “dear colleagues (name of organization)”.

Details of the letter

Details can be presented in a letter at a minimum: only the name of the organization, the position of the person who draws up the document. But there is an option when the details are specified in great detail:

• name of company;
• position expressing gratitude;
• organization address;
• telephone number, fax number of the organization;
• TIN / KPP, other important details;
• date of;
• thank you number.

Information about the compiler

This paragraph of the letter does not take up much space. At the end, the position of the person expressing gratitude and his name are simply indicated. Maybe even a signature. In some cases, they write in detail: the name of the organization, the position occupied by the thanking person, his full name and abbreviated signature. If the letter is intended for parents, then the position is not needed, just the name is enough.

Thank you letter text

How to write gratitude correctly? Due to the fact that written gratitude is an official document, its content is always formulaic. It necessarily includes standard phrases about expressing gratitude. The personal qualities of the people to whom this letter is sent are emphasized. Standard phrases are perceived as mandatory, but people are still pleased to receive such paper.

A letter of thanks is not included in the list of mandatory documents that make up the enterprise document management system. But the design of thank-you letters is necessary to show your respect and appreciation to employees, managers, business partners. The article tells about the rules for designing and compiling a letter of gratitude.

From the article you will learn:

• how to write a thank you letter
• how to write a text for a letter of thanks to an employee, manager or business partners.

Making a thank you letter

It is a mistake to think that only money or valuable gifts are regarded as a worthy reward for conscientious work or partner services rendered. Public recognition and gratitude are also among the basic human needs. Of course, you can express your gratitude to the manager, employee or business partners orally, but a letter of gratitude would be preferable.

It is evidence that you not only feel gratitude, but also took the time to fix it on paper, beautifully arranging it to please the addressee.

A letter of thanks is perceived by those to whom it is addressed as:

• showing personal respect and fair evaluation of merit;
• a motivating factor confirming that the efforts expended, conscientious attitude to duties did not go unnoticed;
• competitive advantage.

The latter is especially important. Indeed, if we are talking about gratitude expressed to business partners, after you issue it in a letter, you may well expect to receive additional preferences. As psychologists note, expressed praise and gratitude make a person, albeit unconsciously, but try not to disappoint the one who thanks.

If a thank-you letter is written for “internal use”, for example, when a manager wants to express gratitude to one of the employees, or vice versa - employees express gratitude to the manager, special thank-you forms can be used.

Form design

Such an artistically designed form of a thank you letter, colored, on thick paper, can be purchased at an office supply store. As a rule, the central field of such a form is left empty so that it can accommodate the text for a letter of thanks.

Such a form will need to be filled out by hand in a beautiful, clear handwriting, or you can choose a font in a text editor that resembles a handwritten one. But, of course, the person or persons on behalf of whom the gratitude will be written will have to put their own signature under the text.

In the case when a letter of thanks is drawn up on behalf of the organization and sent to the address of an individual or other enterprise, a corporate letter is used to design it. In this case, the letter of thanks is issued in accordance with GOST R 6.30-2003 “Unified Documentation Systems. Unified system of organizational and administrative documentation. Requirements for the execution of documents”, entered into force on March 3, 2003.

The rules for issuing a letter of thanks on the letterhead of the organization imply filling in such mandatory details as:

• full and short name of the organization;
• information about the addressee - the name of a particular company or the surname, name and patronymic of the individual to whom the gratitude is sent;
• appeal to the addressee: "Dear Sirs!" or "Dear colleagues!", if the addressee is a legal entity or "Dear Ivan Ivanovich!", if the addressee is an individual;
• thank you text
• signature of the head of the organization and its transcript.

To avoid excessive officialdom and emphasize personal disposition, you can choose an artistically designed envelope to send such a letter.

Thank you letter text

You can compose the text of a thank you letter using the following algorithm.

1. Indicate on whose behalf gratitude is expressed, for example: “Alfa Limited Liability Company”, “Alfa LLC Management” or “On behalf of the Alfa LLC team and on my own behalf, I want to thank you for ...”;
2. Indicate to whom gratitude is expressed: “On behalf of Alfa, I want to thank the entire staff of your organization ...” or “Alfa LLC expresses gratitude to your company ...”;
3. Specify what exactly gratitude is expressed for, trying to avoid generalizations and general, non-binding phrases;
4. Mark successes or professional competences of the addressee, his experience and knowledge;
5. Express your wishes and hope for further cooperation.

Subtract the finished text of the thank you letter and, if necessary, correct it. Please note that its volume should not be large, as a rule, no more than half of a standard sheet. It is advisable to check the text for the absence of grammatical and lexical errors. If you are not very sure that you managed to express your feelings of gratitude convincingly and sincerely enough, you can show the letter to colleagues and adjust the text in accordance with their comments.

Thank you letter to an employee

Such a letter should contain as much personalized information as possible so that its text does not look like a formal reply. In addition to a personal appeal, an informal approach can be demonstrated by mentioning specific achievements, personal qualities of an employee. There may be several reasons to express gratitude in a letter to an employee, they can also be mentioned in the text:

• for many years of conscientious work;
• for special achievements in professional activity;
• for participation in any event as a representative of the company;
• in connection with retirement.

Below is a sample letter of thanks to an employee.

You can download a sample.

Thank you letter to the manager

A letter of gratitude to the head, as a rule, is written on behalf of the team of the enterprise or one of its divisions. In this case, the letterhead is no longer used, so the text should be written on a beautiful, but strictly designed special artistic letterhead.

The fact that a letter of thanks is written to the head should not mean that its text should be dry and official. It all depends on the leadership style of the company and its organizational culture. But at the same time, no familiarity is allowed.

Thank you letter to partners

This type of thank you letter also implies an official, business style presentation. Most often, such letters are sent as a sign and confirmation of fruitful cooperation. The general meaning of the document is gratitude for the services rendered or work performed, an offer and hope for further mutually beneficial partnership.

The letter will need to refer to specific services or works, mention situations or circumstances that most clearly characterize the mutual benefit of cooperation. Naturally, it is not worth mentioning any misunderstandings, even if they happened.

Here you will find a variety of (for every taste and situation) sample texts for a letter of thanks to an employee for many years of work and just for good work.

All names, surnames, geographical names and names of organizations are used solely for the convenience of presentation, do not forget to replace them with your data. The necessary guidelines for writing a letter are at the end of the page.

Option number 1

Dear Yuri Mikhailovich!

We express our gratitude to you for the fact that you have been working with us for 15 years and making a huge contribution to the development and prosperity of the company! Thanks to the high level of your professionalism, we together manage to fulfill an important mission - to contribute to the successful development of the country's woodworking!

On your 45th birthday, we wish you inexhaustible creative energy, the achievement of all goals and the fulfillment of all plans, success, good health, happiness and joy!

Sincerely,

Director of Martian LLC

Option number 2

Dear Maxim Yurievich!

The department of the state fire supervision of Lipetsk expresses its deep gratitude to you for your cooperation, many years of conscientious work to prevent fires in our city.

We wish you success in solving official tasks, stability in life, good spirits, good health, and optimism.

May fate protect you and those dear to your heart.

Sincerely,

Chief Inspector of Lipetsk

for fire supervision

A. A. Artamonov

Option number 3

Goncharov V. M.

Dear Viktor Mikhailovich!

Please accept the warmest and most cordial words of gratitude for your responsiveness and attention to rural workers.

Your life experience, the highest professionalism and full dedication allow you to successfully solve the complex problems of the socio-economic development of the region for the benefit of its inhabitants and the prosperity of the country!

Your benevolent attitude towards people, your ability to understand their needs and aspirations, have won deep respect and gratitude from citizens.

I sincerely wish you success, well-being, an active team of like-minded people, health, love of people close and dear to you. May our fruitful cooperation continue to grow and develop.

Director of MU "Support Center"

Lebedyansky municipal district

Ch. R. Pcholin

Option number 4

Dear Dmitry Appolonovich!

On behalf of the leadership of the Department of the Ministry of Internal Affairs of the Russian Federation for the Novgorod Region, I express my gratitude to you for your active participation in organizing the interaction between the internal affairs bodies and private security companies in the implementation of the protection of public order and the fight against crime in the city of Novgorod.

I wish you good health, good luck, well-being and I hope for your further interaction with the internal affairs bodies!

Head of the Ministry of Internal Affairs of Russia

in the Novgorod region

police major general

Ts. Kh. Majorkin

Option number 5

Vasilyeva Anastasia Vladimirovna,

history teacher at MBOU lyceum "Mir".

The Municipal Institution of Culture "Museum of the History of the City of Kaliningrad" expresses its gratitude to you for your work with students of the 5th "B" class on the class memory book "Know! Remember! Be proud!

Such projects are important for the younger generation to feel ownership of the history of our Motherland, pride in their ancestors and respect for the defenders of the Fatherland.

The management and staff of the museum express their deep gratitude to A.V. Vasilyeva for personal participation in the education of young people.

Director of MAUK

"Museum of the history of the city of Kaliningrad"

A. Yu. Kashirina

Option number 6

We express our special gratitude to Voevodina Lydia, Head of Customer Relations at KoshTrans-SPb LLC, for her responsible and conscientious attitude towards working with our company.

We especially want to note your kindness and competence. We wish you further success in your work!

Director of Meduza LLC

Option number 7

The IT-Innovation company expresses its gratitude to Ilya Vladimirovich Smirnov, an employee of the Media Bomba company, for his conscientious attitude and high-quality work on the layout and client programming of Internet projects buzilabra.ok, fignya.ok, kashirina.ok. Noting the creative approach, thoughtfulness and determination in solving non-standard tasks, we wish you creative success and professional growth!

President of IT-Innovation company

S. Z. Sidorov

Moscow 2019

Option number 8

Dear Leonid Kharitonovich!

We express our sincere gratitude and deep appreciation for the fruitful cooperation in the outgoing 2019.

We believe in maintaining the existing business and friendly relations, we look forward to further mutually beneficial cooperation in the next 2020. We wish you successful development and reaching new heights.

Sincerely,

Director of JSC "Start"

L. L. Lomov

Option number 9

Dear Timofey Ilyich!

The management of Golden Hands LLC expresses its gratitude to you and declares gratitude for your energetic contribution to the company's activities. Your constructive proposals for improving the technology of electro-cooling processes made it possible to increase the efficiency of turbine shop No. 3 by 1.86% in just a month. We wish you creative success and interesting innovative ideas.

We would also like to especially note your active participation in the elimination of the consequences of the accident in the turbine shop No. 1 of power plant No. 4. Thank you for your courage, composure and professionalism on the day of the accident.

We look forward to our further productive cooperation.

CEO

Golden Hands LLC

A. Zh. Zhukov

Option number 10

I express my sincere gratitude to Smirnov Timofey Ilyich for valuable information, consulting and psycho-correctional assistance.

Assistant of the Department of Clinical Psychology

and psychotherapy of the Tver State

medical university,

Candidate of Medical Sciences

H. Zh. Neuronova

Option number 11

Dear Alla Khrizantemovna!

I express my sincere gratitude and deep gratitude to you for many years of conscientious work, highly professional performance of official duties and in connection with the celebration of the Medical Worker's Day.

With all my heart I wish you good health, personal happiness, family well-being, further success in your professional activities..

Z. Ts. Afonasiev

Option number 12

Municipal institution of culture "District House of Culture" announces gratitude to the employee of the company "Vint" Pchelin Zinoviy Olegovich for the quick and high-quality installation of chairs in the auditorium of the district House of Culture in the city of Kalinin.

Director of MUK "District House of Culture"

I. E. Zorkin

Kalinin

Option number 13

Dear Olga Sergeevna!

The Department of Education of the Administration of the Altai Municipal District sincerely congratulates you on the 60th anniversary of the preschool educational institution No. 19 of the kindergarten "Gnomik" and thanks you for the diligent work and love given to children. Every day you leave a piece of your warmth to the pupils, gently and carefully protecting them. Skillfully selected games, fairy tales, exercises create a magical atmosphere of childhood. Each child is surrounded by warmth and care. Kindergarten for kids is a second home. You did an excellent job of organizing a cozy corner where the face of each child reflects joy and delight.

We wish you, the entire teaching staff and the administration of the institution creative success, health, patience and well-being.

Supervisor

Ch. Ya. Ponomareva

Boevo settlement, 2019

Option number 14

GUSO "Lebedyansky District CSN" thanks the employee Pchelina Olga Sergeevna for her conscientious work and significant contribution to the development of social services.

Director:

Zh. E. Molotkova

Option number 15

Dear Maxim Yurievich!

On behalf of our company, I express my sincere gratitude for the conscientious work performed by you over the years.

In this regard, I would like to note your vast professional experience, potential and high qualifications.

Over the years of working with you, I was also impressed by the high efficiency of solving work issues.

We sincerely wish you prosperity and further success both in your professional activities and outside it.

Sincerely,

Director of JSC "Rauma"

P. R. Razgulyaev

Option number 16

Dear Natalya Kharitonovna!

The administration of secondary school No. 194, in honor of the 20th anniversary of pedagogical activity, expresses sincere gratitude for the huge contribution to the education and upbringing of the younger generation, for high professionalism and competence, dedication and painstaking work!

Your inherent efficiency, focus on achieving results, the ability to make decisions, sociability, patience delights.

We wish you good health and prosperity, patience and optimism in your difficult, but noble and extremely important work!

Director:

A. Y. Aristova

Option number 17

MKU "Department of Education of the Kalinin District Executive Committee" expresses its gratitude to the technical specialist of the Unified State Examination - the teacher for economic development of the MBOU "Troekurovskaya secondary school" Yuntikov Yegor Fedorovich for conscientious work during the period of unified state exams.

Head of the MKU "Department of Education

Kalinin district executive

Committee"

T. Zh. Zhelezyakin

August, 2019

Option number 18

The Primorsky branch of ROOI "Vera" Khanty-Mansiysk Autonomous Okrug expresses its gratitude to Tamara Pavlovna Zheltova, an employee of the Novoagansk legal bureau sector of the State Legal Bureau Administration, for her high professionalism, sensitive and attentive attitude to the residents of the village of Khant who applied for legal advice.

Chairman:

P. Yu. Pupkin

Option number 19

Dear George Petrovich!

We express our gratitude to you for many years of work. You have proven yourself to be a qualified specialist, a competent leader and a talented organizer. You have rich practical experience, enjoy the well-deserved respect and authority of colleagues. You are distinguished by diligence, responsibility, initiative, exactingness, purposefulness and ability to work with people. We wish you good health, kindness, happiness and prosperity!

Chairman of the Samara

Regional Duma

I. T. Konovalov

Option number 20

Dear Anatoly Mikhailovich!

Yaga International LLC expresses its gratitude to you for the conscientious performance of your official duties and the high-quality fulfillment of contractual obligations, from December 2018 to the present.

We wish you success in your professional activities and look forward to further fruitful cooperation.

CEO

LLC "Yaga International"

P. P. Spiridonov

Option number 21

The Department of Culture, Sports and Youth Policy expresses its gratitude to Ekaterina Petrovna Razgulyaeva, Chief Accountant of the Molniya Youth Sports School.

Thank you for your tireless conscientious work and high responsibility. For the qualitative fulfillment of the tasks assigned to you, the pursuit of strategic goals, understanding of the financial, political and economic priorities of the department, the initiative shown and high results in organizing the work of the department entrusted to you.

Department head

culture, sports and

Youth policy

R. E. Eduardova

• The "header" (top of the sheet) should indicate "Letter of thanks".
• Under the "cap" may be located (but not necessarily) the name of the organization or full name. a person from whom gratitude emanates.
• The text of the letter is laid out in the center of the page, each new paragraph begins with an indent from the edge (ie, from the "red line").
• The position of the author of the letter and the name of the organization (if not indicated in the "header" or under it) are indicated on the left margin at the very bottom of the page (see examples above). And the initials and surname are on the right side.
• The very last line of the letter should be the date. It is laid out in the center at the bottom or along the left edge, under the position of the responsible person (the author of the letter). Any date format is acceptable: only the year of writing, year and month, or in the format - day, month, year.
you can find them on the link.
• Separate words and phrases in the text may be highlighted in bold and/or capital letters.

• Who can and should write a letter of thanks.
• How to write a thank you letter.
• What is the use of a thank you letter?

Find a reason to write thank you letter almost always possible.

For example, a letter of thanks for cooperation in the business community is considered a sign of good taste, an element of respect for sponsors, partners, clients or investors.

It is also customary to follow the achievements and excellent work of the staff. Here, a letter of thanks addressed to the employee for a special contribution to the development of the industry, company, participation in an important project, performance of a special assignment, anniversary birthday or anniversary of work in the company would be appropriate. There can be many options, and such attention is pleasant for any person - you show that you have not forgotten.

I know managers who personally write a letter of thanks to the parents of especially distinguished specialists.

Thank you letter is an after-sales service

Aleksey Ivanov, director of creative agency with marketing thinking "MasterUm", Moscow

Writing a thank-you letter to a customer is a great after-sales service. At the same time, a thank you letter should be written by hand. Such a gesture seems to say: the CEO is ready to find time for his clients. For example, in dry cleaners, you can put such thank-you notes in the clothes of the client after washing.

To whom to write a thank you letter and for what merits

In a few words - for any action that a person has done in your favor. Absolutely for any action. The more unexpected the thank you note, the better. There are no special restrictions here: it all depends on the specifics of the field of activity and your imagination.

Why are they so important

1. Writing a thank you letter is the right thing to do from a moral standpoint: you are showing personal respect.
2. Competitive advantage.
3. Motivation of the client (employee, partner), his readiness for new cooperation and work with your company.

3 Examples of Emails You Should Send to a Customer Thank You for a Purchase

How to Write a Thank You Letter

Usually, a thank you letter is written in any form. But nevertheless, it remains a business document, so you need to follow a few rules.

Firstly, The letter of thanks is written on the letterhead of the company. Sections of the letter should include:

1. Header of the letter - indicating the specific company or person to whom gratitude will be expressed.
2. Addressing the one you thank.
3. The text of the letter - it reflects the essence of the appeal.
4. Information about the person who expresses his gratitude - full name, position, signature.

If you're writing a thank you note by hand, choose a subtle and simple card. A reliable solution would be a white or cream-colored card with "Thank you" embossed on the front. Cards with messages on the back, overly embellished, cluttered and "cute" should be avoided.

Handwriting deserves special attention. If you are unsure of the clarity and quality of the handwriting, show a copy to a substitute. Try to practice a few times before writing. As a last resort, you can ask a person with calligraphic handwriting. But don't forget to sign the letter yourself.

If there is no recipient's email address, sending an email is the only solution. This option is also preferable if you communicated with a client or partner by e-mail. The only drawback is the high probability of ignoring such letters. After all, leaders receive a lot of letters every day. In order to stand out from the rest, you still should not compose an overly luxurious email or send an e-card using a third-party site. After all, such mail will be perceived as advertising, because of which it can be ignored. Keep your email short, simple, and timely.

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Second. Contact the addressee. Employees in companies are traditionally addressed as "Dear (-th) ...". Such an appeal will emphasize a respectful attitude towards the interlocutor. Refuse to address "Dear (s)" or "Mr. (Madam)" - such appeals look insincere and awkward, going beyond the official style. If you are in a close relationship with the recipient, the expression "Dear" can be left.

The appeal "Dear, dear (name, patronymic)" will be appropriate for a personal appeal. If you are writing gratitude to the team, it is better to use the appeal “Dear colleagues!” And in the text of the letter, specify which team you are thanking.

When sending a letter of thanks to a partner company, an appeal to the head is provided, and gratitude to the organization itself and the team is already noted in the text itself.

3. Specify the initiator of gratitude. Write who and whom thanks. You can express gratitude on behalf of the company, yourself personally or the head of the structural unit. For example:

• “LLC “Karavan” thanks”;
• "Management of the company" AVS "...";
• “On behalf of the LLC Rassvet team and on my own behalf, I thank you…”.

At the same time, it is necessary to take into account - on behalf of the whole company they express gratitude for the provision of goods, services or opportunities. When thanking the team or employee of the organization, it is preferable to address on behalf of the head:

• “We are sincerely grateful…”;
• "We thank …";
• "I express my gratitude to your team ...".

The appeal can be unconventional and solemn: “I, as the head (director) of the Company, want to thank with all my heart ...”.

It is worth resorting to such a wording in exceptional cases when gratitude is expressed for a contribution that is significant for the entire company.

4. Indicate who you are thanking. You can send a letter of thanks in relation to the entire organization, its management, team or individual employee. Due to personal gratitude, you will single out a person from the team for their professionalism, successes and achievements. Personalization in this situation involves addressing the addressee to you:

• “On behalf of the entire Company, I would like to thank you.”
• "Thank you".

If you write to partners and want to thank the whole team for the services and opportunities, you should specify to whom the gratitude is directed:

• “We sincerely thank the staff of your company”;
• “ABC Company thanks your company”.

When thanking the team, it will be useful to indicate personalities (however, no more than five to seven people):

• "Dear Colleagues! I, as a leader, am very grateful to the team of the scientific and editorial department of our company, namely…”.

In the case of a large team, it is not worth listing everyone by name, you can specify the leader of this team.

Practitioner tells

Alexey Dmitriev, Corporate Development Director of the Enter retail chain, Moscow

Every month, department heads choose one or two employees who have demonstrated super results over the past period. This assessment is subjective. In particular, an employee who, on his own initiative, has taken on the duties of a colleague who went on vacation, can count on the recognition of a manager.

In order for managers to remember the need to nominate employees, they are sent letters with a link to the appropriate section of the corporate portal.

The award for the selected employees is the medals “Number One in October”, “Best Employee of September”, etc. The award ceremony is held in the conference hall in a solemn atmosphere. For each medal received, employees are awarded points as part of the Olympiad rating. Among other things, we send letters of thanks to the parents of the medalists.

5. State what you are thankful for. Gratitude is expressed for something. However, thank you completely for everything is not worth it.

WRONG: “Dear …! The company team thanks you for everything you have done for us.” Here we see a formulaic and general phrase without specifics. But specificity in a letter of thanks is necessary.

What should you be grateful for? This largely depends on the reason for the expression of gratitude. If you send a letter to an employee, you can express gratitude for the professionalism in solving problems, vigilance and perseverance. You can thank partners for providing opportunities, support, equipment, services, a platform, etc.

CORRECT: “Dear …! The company team thanks you for your special contribution to the development of our partnerships and the provision of insurance services in the VMI system for our employees.”

6. Detail and concretize gratitude. Stop at a moment that worked particularly well. It is due to this that the letter becomes individual. The more individual this part of the letter is, the better: the recipient will feel his value as a person and personality.

7. Praise the addressee, but without flattery. This part is the most difficult to write. Here you should take into account the general wording of praise in relation to the recipient or his company. Example: "Your account management experience is second to none."

8. Leave wishes to the addressee for the future. Gratitude is a letter with a positive message. Look into the future and wish a few kind words to your partner. "We wish you new original ideas, inspiration and inexhaustible optimism."

9. Express your hope for further cooperation. An extremely important element in a thank you letter. You express your interest in further cooperation. If the prospect of further cooperation is not indicated, such a letter will have the effect of farewell. "We look forward to further fruitful cooperation with you."

10. Correct and review the text of the letter. A thank you note, depending on the circumstances, can be relatively simple and short - usually on the order of half an A4 sheet. With a long letter, you need to check the absence of unnecessary verbosity - in addition to the word "Thank you", you need to indicate each item only once. Check the constancy of your style in everything. You can involve 1-2 people to correct grammatical and lexical errors.

11. When you are sure of your letter text, send it immediately. The faster the letter is sent, the more effective and memorable it will be.

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Thank you letter rules

1. The entire text of the letter should fit on one sheet so that you can place the letter on the wall in a beautiful frame. That is why you should responsibly approach the choice of form, avoiding tasteless decisions.
2. Usually a letter of thanks is written from one leader to another. The letter indicates from which company the letter is sent, to which organization represented by the head.
3. In a few words, you should indicate what gratitude is expressed for. In your expressions, try to choose kind and warm words whenever possible. It will be very useful to indicate the positive business qualities of the management and staff of the organization receiving the letter.
4. At the end of the letter, express your sincere hope for cooperation in the future.
5. The letter must be signed by the head himself, putting the seal of the enterprise.
6. Before sending a letter, you should once again carefully check the correctness of the name of the organization or department, the position of the addressee, etc.
7. When writing several thanks, try to avoid monotony.
8. If you are unable to write such a letter yourself, you can use the services of professionals.

2 sample thank you letters

Dear Ivan Alexandrovich,

On behalf of the entire team, let me thank you for your trust and agreement to cooperate with our young company, which is making its first steps in the market.

In many ways, we owe our rapid development to your trust and support of your company.

We wish you and your organization success and prosperity!

Sincerely,

Andrey Alekseev

Sputnik-Video LLC sincerely thanks and expresses its deep gratitude to Igor Nekrasov for the development, promotion and continuous improvement of the www…

His laborious, responsible and painstaking work allowed us to expand our client base several times over.

Competence, professionalism and prompt problem solving make cooperation efficient and pleasant. We wish Igor further success in his work!

Sincerely, General Director of Sputnik-Video LLC A.A. Kolesnikov

What should not be in a thank you letter?

1. Familiarity should be completely absent.
2. Eliminate references to the mistakes that were made during your cooperation.
3. Showing numbers is not always appropriate.
4. Be sure to eliminate spelling errors in the letter.

7 qualities that will make your thank you letter a winning one

• living language;
• personality;
• description of project details.
• caring for a person, business interests;
• unique design - without the use of frames.
• exclusivity of the letter, abandoning templates;
• an invitation to further cooperation.

Also, a letter of thanks can be accompanied by a gift - in the form of a personal bonus or discount; business proposal; an invitation - to social networks, to attend an event or meeting.

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